TILLICUM FOUNDATION
Board of Directors Meeting
Tuesday, 7 December 2006
Tillicum House
OFFICIAL APPROVED MINUTES
Call to order: 5:05 pm by Ray Merritt, president.
Attendance:
Board: Bob Westerberg, Carol Newman, Margarita Cullimore, Ray Merritt; Chuck McLaughlin and
Cindy Price excused. Dave Ambrose arrives 5:15
Staff: Dave Hammock, David Paul
Guidelines: Lynn Farrar, Rick Beck, David Paul
Guest volunteers: Debbie Moggio, Muschi Mayflower
I Approval of Agenda: Newman and Cullimore add items to new business. Agenda approved.
II Election of Board Officers:
A. Westerberg nominates Merritt for president; Merritt declines; McLaughlin for vice president;
Price for secretary; Ambrose for treasurer.
B. Newman nominates McLaughlin; Merritt; Newman; Price. Discussion follows; McLaughlin and
Price had emailed Newman about first three positions. Price was not consulted on treasurer post.
C. Ambrose arrives 5:15. Agrees to serve as treasurer for the term or at least through Jan.
D. Westerberg moves to accept Mclaughlin; Merritt; Newman; Ambrose (see above); Cullimore
seconds; all approve.
III Approval of past minutes:
A. Cullimore attempts to hand out letter. Ambrose objects, must stick to minutes.
B. Discussion on need for hard copies with corrections listed. Merritt suggests waiting for Price.
C. Ambrose moves to table approval of minutes. Westerberg seconds. Approved. TABLED.
IV Staff Reports:
A. Programming:
1. Written report received. Eliz tried to email, bounced.
2. Guidelines: Rick Beck recommends the program Left, Right and Center to replace afternoon
BBC which has changed its format to all business.
3. Hammock: BBC soon will require live broadcasting only (CCR presently airs BBC's 8am show
at 9am).
B. News (from Hammock):
1. Hammock removed this item from agenda; David Paul newly hired as part time
reporter/morning anchor. No written report. Meeting is early in cycle.
2. Jim Wilkins retired from Friday public affairs because of lack of a producer. Show takes much
work. Hammock will cover next two weeks.
3. Steve Forrester has suggested one or two days/week audio stories; possibly hosting along
with others from Daily Astorian and Chinook Observer. Wants commitment from CCR.
4. Other possible hosts are in touch with Hammock; Berk, Rocka.
5. Joanne Rideout proposed to host a half hour show on senior issues "Senior Moment". First
show was in November; second is Monday 12/11, to be hosted by Hammock (Rideout
unavailable).
C. Development: Layton gone; no report. Hammock will cover some issues in GM report.
V General Manager Report:
A. Station Financial Status & Issues
1. Account balances:
a. Written report submitted. Discussion on line items and format. How best to display.
Newman requests that treasurer and GM meet before meetings and treasurer present an
overview to Board.
b. Income low until March. Possible Bloomfield grant for KCPB classical. Tom Grant concert
income in Feb.
c. Roof for Tillicum House is coming in on bid. Entire grant stays with Foundation.
2. KCPB Oct pledge drive: Projected income $5000; received $3000. Will continue to build.
3. Meyer Memorial Trust Grant: Hammock and Layton filed a Capacity Grant request for $7500
in time for Nov 15 deadline. If received it will pay for the Eastlan research information available
for $4-5000.
4. End of year letter will go out Mon or Tues 12/11 or 12.
B. General Station Activities Update
1. Tillicum House roof update: three days, nearly done. ON BUDGET! (see 1c above)
2. OPB talks: Steve Bass of OPB and Hammock phone tag and emails; no info.
3. CURRENT:
a. Westerberg, Newman, Cullimore thank David Paul; old template will be updated.
b. Cullimore asks about UnderCurrent, received by all programmers. Hammock: Elizabeth
Grant provided info; Teresa DeLorenzo produced it; thanks Teresa.
C. Misc
1. Hammock asks about directors' contact info for website: use radio email address for all
except Cullimore who prefers home address be used.
2. Board trainings; fmi Hammock, Cullimore, Ambrose
a. Hammock: training on Board fundraising available in Portland Feb 1; $150/person.
b. Cullimore: training on Board responsibilties; What Works? Jan 25 in Tillamook, seven
consultants, 3 hours, $10/person. Fundraising training will follow at later date.
c. Ambrose: Teresa's friend Art Monson volunteered to lead a workshop for us. Ambrose
will follow up.
3. Hammock has created attendance forms for staff. Annual benefit days are granted on
anniversary of date of hire. Five days of vacation may be carried over; no sick leave.
4. Volunteer Log: Westerberg - too much to ask of volunteers; Newman - whatever we get is
good for grant applications; Merritt - estimates are good.
VI Old Business:
A. Website: Newman, Cullimore, Muschi Mayflower give reports of inability to access streaming.
Merritt will check. Cullimore also asks about email delays. Merritt will check ISP.
B. CURRENT - see VB3
C. Annual meeting audio recording: Terry Wilson made it as requested. Westerberg: no longer
timely, not worth staff time to edit. Hammock: will keep it, available for podcasting in future.
D. Alternative Gift Faire 12/2/06: appreciation from Board for including CCR. Newman thanks Tom
Hartland for volunteering at CCR table. Donations for CCR low, should grow with Faire.
E. Outdoor sign: John Rippey volunteered to create it; design was approved; projected arrival is
end of Jan.
VII New Business:
A. Board Retreat: Discussion:
1. Westerberg: purpose was to bring new directors up to speed; there are none; he leaves
Jan 15 for two months. Cullimore: purpose is also to bring skills to directors; need facilitator.
Newman: find a date for retreat/planning session in Jan; four agree, Cullimore abstains.
Ambrose will check with Art Monson.
2. Hammock: Jan meeting good to review strategic plan, adjust goals. Recommends retreat
in April/May to begin budget plans based on goals. August, submit budget draft; Sept approve
budget for new fiscal year Oct 1.
B. Audit firm for FY 2006: Ambrose recommended affordable one used by Soil and Water;
Hammock followed up. Accepted Ritacco & Wilder from Newport.
C. Cullimore distributes a letter in response to one she received from the Board, the contents of
which she considers outside the Board's powers as it bypassed Tillicum Foundation bylaws and
Roberts Rules of Order. She states her concerns. Ambrose moves to go into Exec session, no
second. Cullimore asks that the board's original letter be expunged from the Foundation's
records. Board members respond that the original letter was informal and was not in the
records.
D. Minutes; deleted, discussed earlier.
VIII Executive Session: Personnel issues
Important Dates:
*Next Board meeting: 11 Jan 2007; possible retreat in early Jan
*Troll Radio: none in Dec
Adjourn: 7:08 pm
Minutes submitted by Carol Newman, sec'y.
Approved by the Board of Directors of the Tillicum Foundation
January 18, 2007
TILLICUM FOUNDATION
Board of Directors Meeting
Tuesday, 7 December 2006
Tillicum House
OFFICIAL APPROVED MINUTES
Call to order: 5:05 pm by Ray Merritt, president.
Attendance:
Board: Bob Westerberg, Carol Newman, Margarita Cullimore, Ray Merritt; Chuck McLaughlin and
Cindy Price excused. Dave Ambrose arrives 5:15
Staff: Dave Hammock, David Paul
Guidelines: Lynn Farrar, Rick Beck, David Paul
Guest volunteers: Debbie Moggio, Muschi Mayflower
I Approval of Agenda: Newman and Cullimore add items to new business. Agenda approved.
II Election of Board Officers:
A. Westerberg nominates Merritt for president; Merritt declines; McLaughlin for vice president;
Price for secretary; Ambrose for treasurer.
B. Newman nominates McLaughlin; Merritt; Newman; Price. Discussion follows; McLaughlin and
Price had emailed Newman about first three positions. Price was not consulted on treasurer post.
C. Ambrose arrives 5:15. Agrees to serve as treasurer for the term or at least through Jan.
D. Westerberg moves to accept Mclaughlin; Merritt; Newman; Ambrose (see above); Cullimore
seconds; all approve.
III Approval of past minutes:
A. Cullimore attempts to hand out letter. Ambrose objects, must stick to minutes.
B. Discussion on need for hard copies with corrections listed. Merritt suggests waiting for Price.
C. Ambrose moves to table approval of minutes. Westerberg seconds. Approved. TABLED.
IV Staff Reports:
A. Programming:
1. Written report received. Eliz tried to email, bounced.
2. Guidelines: Rick Beck recommends the program Left, Right and Center to replace afternoon
BBC which has changed its format to all business.
3. Hammock: BBC soon will require live broadcasting only (CCR presently airs BBC's 8am show
at 9am).
B. News (from Hammock):
1. Hammock removed this item from agenda; David Paul newly hired as part time
reporter/morning anchor. No written report. Meeting is early in cycle.
2. Jim Wilkins retired from Friday public affairs because of lack of a producer. Show takes much
work. Hammock will cover next two weeks.
3. Steve Forrester has suggested one or two days/week audio stories; possibly hosting along
with others from Daily Astorian and Chinook Observer. Wants commitment from CCR.
4. Other possible hosts are in touch with Hammock; Berk, Rocka.
5. Joanne Rideout proposed to host a half hour show on senior issues "Senior Moment". First
show was in November; second is Monday 12/11, to be hosted by Hammock (Rideout
unavailable).
C. Development: Layton gone; no report. Hammock will cover some issues in GM report.
V General Manager Report:
A. Station Financial Status & Issues
1. Account balances:
a. Written report submitted. Discussion on line items and format. How best to display.
Newman requests that treasurer and GM meet before meetings and treasurer present an
overview to Board.
b. Income low until March. Possible Bloomfield grant for KCPB classical. Tom Grant concert
income in Feb.
c. Roof for Tillicum House is coming in on bid. Entire grant stays with Foundation.
2. KCPB Oct pledge drive: Projected income $5000; received $3000. Will continue to build.
3. Meyer Memorial Trust Grant: Hammock and Layton filed a Capacity Grant request for $7500
in time for Nov 15 deadline. If received it will pay for the Eastlan research information available
for $4-5000.
4. End of year letter will go out Mon or Tues 12/11 or 12.
B. General Station Activities Update
1. Tillicum House roof update: three days, nearly done. ON BUDGET! (see 1c above)
2. OPB talks: Steve Bass of OPB and Hammock phone tag and emails; no info.
3. CURRENT:
a. Westerberg, Newman, Cullimore thank David Paul; old template will be updated.
b. Cullimore asks about UnderCurrent, received by all programmers. Hammock: Elizabeth
Grant provided info; Teresa DeLorenzo produced it; thanks Teresa.
C. Misc
1. Hammock asks about directors' contact info for website: use radio email address for all
except Cullimore who prefers home address be used.
2. Board trainings; fmi Hammock, Cullimore, Ambrose
a. Hammock: training on Board fundraising available in Portland Feb 1; $150/person.
b. Cullimore: training on Board responsibilties; What Works? Jan 25 in Tillamook, seven
consultants, 3 hours, $10/person. Fundraising training will follow at later date.
c. Ambrose: Teresa's friend Art Monson volunteered to lead a workshop for us. Ambrose
will follow up.
3. Hammock has created attendance forms for staff. Annual benefit days are granted on
anniversary of date of hire. Five days of vacation may be carried over; no sick leave.
4. Volunteer Log: Westerberg - too much to ask of volunteers; Newman - whatever we get is
good for grant applications; Merritt - estimates are good.
VI Old Business:
A. Website: Newman, Cullimore, Muschi Mayflower give reports of inability to access streaming.
Merritt will check. Cullimore also asks about email delays. Merritt will check ISP.
B. CURRENT - see VB3
C. Annual meeting audio recording: Terry Wilson made it as requested. Westerberg: no longer
timely, not worth staff time to edit. Hammock: will keep it, available for podcasting in future.
D. Alternative Gift Faire 12/2/06: appreciation from Board for including CCR. Newman thanks Tom
Hartland for volunteering at CCR table. Donations for CCR low, should grow with Faire.
E. Outdoor sign: John Rippey volunteered to create it; design was approved; projected arrival is
end of Jan.
VII New Business:
A. Board Retreat: Discussion:
1. Westerberg: purpose was to bring new directors up to speed; there are none; he leaves
Jan 15 for two months. Cullimore: purpose is also to bring skills to directors; need facilitator.
Newman: find a date for retreat/planning session in Jan; four agree, Cullimore abstains.
Ambrose will check with Art Monson.
2. Hammock: Jan meeting good to review strategic plan, adjust goals. Recommends retreat
in April/May to begin budget plans based on goals. August, submit budget draft; Sept approve
budget for new fiscal year Oct 1.
B. Audit firm for FY 2006: Ambrose recommended affordable one used by Soil and Water;
Hammock followed up. Accepted Ritacco & Wilder from Newport.
C. Cullimore distributes a letter in response to one she received from the Board, the contents of
which she considers outside the Board's powers as it bypassed Tillicum Foundation bylaws and
Roberts Rules of Order. She states her concerns. Ambrose moves to go into Exec session, no
second. Cullimore asks that the board's original letter be expunged from the Foundation's
records. Board members respond that the original letter was informal and was not in the
records.
D. Minutes; deleted, discussed earlier.
VIII Executive Session: Personnel issues
Important Dates:
*Next Board meeting: 11 Jan 2007; possible retreat in early Jan
*Troll Radio: none in Dec
Adjourn: 7:08 pm
Minutes submitted by Carol Newman, sec'y.
Approved by the Board of Directors of the Tillicum Foundation
January 18, 2007
Board of Directors Meeting
Tuesday, 7 December 2006
Tillicum House
OFFICIAL APPROVED MINUTES
Call to order: 5:05 pm by Ray Merritt, president.
Attendance:
Board: Bob Westerberg, Carol Newman, Margarita Cullimore, Ray Merritt; Chuck McLaughlin and
Cindy Price excused. Dave Ambrose arrives 5:15
Staff: Dave Hammock, David Paul
Guidelines: Lynn Farrar, Rick Beck, David Paul
Guest volunteers: Debbie Moggio, Muschi Mayflower
I Approval of Agenda: Newman and Cullimore add items to new business. Agenda approved.
II Election of Board Officers:
A. Westerberg nominates Merritt for president; Merritt declines; McLaughlin for vice president;
Price for secretary; Ambrose for treasurer.
B. Newman nominates McLaughlin; Merritt; Newman; Price. Discussion follows; McLaughlin and
Price had emailed Newman about first three positions. Price was not consulted on treasurer post.
C. Ambrose arrives 5:15. Agrees to serve as treasurer for the term or at least through Jan.
D. Westerberg moves to accept Mclaughlin; Merritt; Newman; Ambrose (see above); Cullimore
seconds; all approve.
III Approval of past minutes:
A. Cullimore attempts to hand out letter. Ambrose objects, must stick to minutes.
B. Discussion on need for hard copies with corrections listed. Merritt suggests waiting for Price.
C. Ambrose moves to table approval of minutes. Westerberg seconds. Approved. TABLED.
IV Staff Reports:
A. Programming:
1. Written report received. Eliz tried to email, bounced.
2. Guidelines: Rick Beck recommends the program Left, Right and Center to replace afternoon
BBC which has changed its format to all business.
3. Hammock: BBC soon will require live broadcasting only (CCR presently airs BBC's 8am show
at 9am).
B. News (from Hammock):
1. Hammock removed this item from agenda; David Paul newly hired as part time
reporter/morning anchor. No written report. Meeting is early in cycle.
2. Jim Wilkins retired from Friday public affairs because of lack of a producer. Show takes much
work. Hammock will cover next two weeks.
3. Steve Forrester has suggested one or two days/week audio stories; possibly hosting along
with others from Daily Astorian and Chinook Observer. Wants commitment from CCR.
4. Other possible hosts are in touch with Hammock; Berk, Rocka.
5. Joanne Rideout proposed to host a half hour show on senior issues "Senior Moment". First
show was in November; second is Monday 12/11, to be hosted by Hammock (Rideout
unavailable).
C. Development: Layton gone; no report. Hammock will cover some issues in GM report.
V General Manager Report:
A. Station Financial Status & Issues
1. Account balances:
a. Written report submitted. Discussion on line items and format. How best to display.
Newman requests that treasurer and GM meet before meetings and treasurer present an
overview to Board.
b. Income low until March. Possible Bloomfield grant for KCPB classical. Tom Grant concert
income in Feb.
c. Roof for Tillicum House is coming in on bid. Entire grant stays with Foundation.
2. KCPB Oct pledge drive: Projected income $5000; received $3000. Will continue to build.
3. Meyer Memorial Trust Grant: Hammock and Layton filed a Capacity Grant request for $7500
in time for Nov 15 deadline. If received it will pay for the Eastlan research information available
for $4-5000.
4. End of year letter will go out Mon or Tues 12/11 or 12.
B. General Station Activities Update
1. Tillicum House roof update: three days, nearly done. ON BUDGET! (see 1c above)
2. OPB talks: Steve Bass of OPB and Hammock phone tag and emails; no info.
3. CURRENT:
a. Westerberg, Newman, Cullimore thank David Paul; old template will be updated.
b. Cullimore asks about UnderCurrent, received by all programmers. Hammock: Elizabeth
Grant provided info; Teresa DeLorenzo produced it; thanks Teresa.
C. Misc
1. Hammock asks about directors' contact info for website: use radio email address for all
except Cullimore who prefers home address be used.
2. Board trainings; fmi Hammock, Cullimore, Ambrose
a. Hammock: training on Board fundraising available in Portland Feb 1; $150/person.
b. Cullimore: training on Board responsibilties; What Works? Jan 25 in Tillamook, seven
consultants, 3 hours, $10/person. Fundraising training will follow at later date.
c. Ambrose: Teresa's friend Art Monson volunteered to lead a workshop for us. Ambrose
will follow up.
3. Hammock has created attendance forms for staff. Annual benefit days are granted on
anniversary of date of hire. Five days of vacation may be carried over; no sick leave.
4. Volunteer Log: Westerberg - too much to ask of volunteers; Newman - whatever we get is
good for grant applications; Merritt - estimates are good.
VI Old Business:
A. Website: Newman, Cullimore, Muschi Mayflower give reports of inability to access streaming.
Merritt will check. Cullimore also asks about email delays. Merritt will check ISP.
B. CURRENT - see VB3
C. Annual meeting audio recording: Terry Wilson made it as requested. Westerberg: no longer
timely, not worth staff time to edit. Hammock: will keep it, available for podcasting in future.
D. Alternative Gift Faire 12/2/06: appreciation from Board for including CCR. Newman thanks Tom
Hartland for volunteering at CCR table. Donations for CCR low, should grow with Faire.
E. Outdoor sign: John Rippey volunteered to create it; design was approved; projected arrival is
end of Jan.
VII New Business:
A. Board Retreat: Discussion:
1. Westerberg: purpose was to bring new directors up to speed; there are none; he leaves
Jan 15 for two months. Cullimore: purpose is also to bring skills to directors; need facilitator.
Newman: find a date for retreat/planning session in Jan; four agree, Cullimore abstains.
Ambrose will check with Art Monson.
2. Hammock: Jan meeting good to review strategic plan, adjust goals. Recommends retreat
in April/May to begin budget plans based on goals. August, submit budget draft; Sept approve
budget for new fiscal year Oct 1.
B. Audit firm for FY 2006: Ambrose recommended affordable one used by Soil and Water;
Hammock followed up. Accepted Ritacco & Wilder from Newport.
C. Cullimore distributes a letter in response to one she received from the Board, the contents of
which she considers outside the Board's powers as it bypassed Tillicum Foundation bylaws and
Roberts Rules of Order. She states her concerns. Ambrose moves to go into Exec session, no
second. Cullimore asks that the board's original letter be expunged from the Foundation's
records. Board members respond that the original letter was informal and was not in the
records.
D. Minutes; deleted, discussed earlier.
VIII Executive Session: Personnel issues
Important Dates:
*Next Board meeting: 11 Jan 2007; possible retreat in early Jan
*Troll Radio: none in Dec
Adjourn: 7:08 pm
Minutes submitted by Carol Newman, sec'y.
Approved by the Board of Directors of the Tillicum Foundation
January 18, 2007
TILLICUM FOUNDATION
Board of Directors Meeting
Tuesday, 7 December 2006
Tillicum House
OFFICIAL APPROVED MINUTES
Call to order: 5:05 pm by Ray Merritt, president.
Attendance:
Board: Bob Westerberg, Carol Newman, Margarita Cullimore, Ray Merritt; Chuck McLaughlin and
Cindy Price excused. Dave Ambrose arrives 5:15
Staff: Dave Hammock, David Paul
Guidelines: Lynn Farrar, Rick Beck, David Paul
Guest volunteers: Debbie Moggio, Muschi Mayflower
I Approval of Agenda: Newman and Cullimore add items to new business. Agenda approved.
II Election of Board Officers:
A. Westerberg nominates Merritt for president; Merritt declines; McLaughlin for vice president;
Price for secretary; Ambrose for treasurer.
B. Newman nominates McLaughlin; Merritt; Newman; Price. Discussion follows; McLaughlin and
Price had emailed Newman about first three positions. Price was not consulted on treasurer post.
C. Ambrose arrives 5:15. Agrees to serve as treasurer for the term or at least through Jan.
D. Westerberg moves to accept Mclaughlin; Merritt; Newman; Ambrose (see above); Cullimore
seconds; all approve.
III Approval of past minutes:
A. Cullimore attempts to hand out letter. Ambrose objects, must stick to minutes.
B. Discussion on need for hard copies with corrections listed. Merritt suggests waiting for Price.
C. Ambrose moves to table approval of minutes. Westerberg seconds. Approved. TABLED.
IV Staff Reports:
A. Programming:
1. Written report received. Eliz tried to email, bounced.
2. Guidelines: Rick Beck recommends the program Left, Right and Center to replace afternoon
BBC which has changed its format to all business.
3. Hammock: BBC soon will require live broadcasting only (CCR presently airs BBC's 8am show
at 9am).
B. News (from Hammock):
1. Hammock removed this item from agenda; David Paul newly hired as part time
reporter/morning anchor. No written report. Meeting is early in cycle.
2. Jim Wilkins retired from Friday public affairs because of lack of a producer. Show takes much
work. Hammock will cover next two weeks.
3. Steve Forrester has suggested one or two days/week audio stories; possibly hosting along
with others from Daily Astorian and Chinook Observer. Wants commitment from CCR.
4. Other possible hosts are in touch with Hammock; Berk, Rocka.
5. Joanne Rideout proposed to host a half hour show on senior issues "Senior Moment". First
show was in November; second is Monday 12/11, to be hosted by Hammock (Rideout
unavailable).
C. Development: Layton gone; no report. Hammock will cover some issues in GM report.
V General Manager Report:
A. Station Financial Status & Issues
1. Account balances:
a. Written report submitted. Discussion on line items and format. How best to display.
Newman requests that treasurer and GM meet before meetings and treasurer present an
overview to Board.
b. Income low until March. Possible Bloomfield grant for KCPB classical. Tom Grant concert
income in Feb.
c. Roof for Tillicum House is coming in on bid. Entire grant stays with Foundation.
2. KCPB Oct pledge drive: Projected income $5000; received $3000. Will continue to build.
3. Meyer Memorial Trust Grant: Hammock and Layton filed a Capacity Grant request for $7500
in time for Nov 15 deadline. If received it will pay for the Eastlan research information available
for $4-5000.
4. End of year letter will go out Mon or Tues 12/11 or 12.
B. General Station Activities Update
1. Tillicum House roof update: three days, nearly done. ON BUDGET! (see 1c above)
2. OPB talks: Steve Bass of OPB and Hammock phone tag and emails; no info.
3. CURRENT:
a. Westerberg, Newman, Cullimore thank David Paul; old template will be updated.
b. Cullimore asks about UnderCurrent, received by all programmers. Hammock: Elizabeth
Grant provided info; Teresa DeLorenzo produced it; thanks Teresa.
C. Misc
1. Hammock asks about directors' contact info for website: use radio email address for all
except Cullimore who prefers home address be used.
2. Board trainings; fmi Hammock, Cullimore, Ambrose
a. Hammock: training on Board fundraising available in Portland Feb 1; $150/person.
b. Cullimore: training on Board responsibilties; What Works? Jan 25 in Tillamook, seven
consultants, 3 hours, $10/person. Fundraising training will follow at later date.
c. Ambrose: Teresa's friend Art Monson volunteered to lead a workshop for us. Ambrose
will follow up.
3. Hammock has created attendance forms for staff. Annual benefit days are granted on
anniversary of date of hire. Five days of vacation may be carried over; no sick leave.
4. Volunteer Log: Westerberg - too much to ask of volunteers; Newman - whatever we get is
good for grant applications; Merritt - estimates are good.
VI Old Business:
A. Website: Newman, Cullimore, Muschi Mayflower give reports of inability to access streaming.
Merritt will check. Cullimore also asks about email delays. Merritt will check ISP.
B. CURRENT - see VB3
C. Annual meeting audio recording: Terry Wilson made it as requested. Westerberg: no longer
timely, not worth staff time to edit. Hammock: will keep it, available for podcasting in future.
D. Alternative Gift Faire 12/2/06: appreciation from Board for including CCR. Newman thanks Tom
Hartland for volunteering at CCR table. Donations for CCR low, should grow with Faire.
E. Outdoor sign: John Rippey volunteered to create it; design was approved; projected arrival is
end of Jan.
VII New Business:
A. Board Retreat: Discussion:
1. Westerberg: purpose was to bring new directors up to speed; there are none; he leaves
Jan 15 for two months. Cullimore: purpose is also to bring skills to directors; need facilitator.
Newman: find a date for retreat/planning session in Jan; four agree, Cullimore abstains.
Ambrose will check with Art Monson.
2. Hammock: Jan meeting good to review strategic plan, adjust goals. Recommends retreat
in April/May to begin budget plans based on goals. August, submit budget draft; Sept approve
budget for new fiscal year Oct 1.
B. Audit firm for FY 2006: Ambrose recommended affordable one used by Soil and Water;
Hammock followed up. Accepted Ritacco & Wilder from Newport.
C. Cullimore distributes a letter in response to one she received from the Board, the contents of
which she considers outside the Board's powers as it bypassed Tillicum Foundation bylaws and
Roberts Rules of Order. She states her concerns. Ambrose moves to go into Exec session, no
second. Cullimore asks that the board's original letter be expunged from the Foundation's
records. Board members respond that the original letter was informal and was not in the
records.
D. Minutes; deleted, discussed earlier.
VIII Executive Session: Personnel issues
Important Dates:
*Next Board meeting: 11 Jan 2007; possible retreat in early Jan
*Troll Radio: none in Dec
Adjourn: 7:08 pm
Minutes submitted by Carol Newman, sec'y.
Approved by the Board of Directors of the Tillicum Foundation
January 18, 2007