TILLICUM FOUNDATION
Board of Directors Meeting
Tuesday, 22 March 2007
Tillicum House
FINAL APPROVED MINUTES
Call to order: 5:03 pm by Ray Merritt, vice president, acting president.
Attendance:
Board: Carol Newman, Cindy Price, Dave Ambrose, Ray Merritt
Staff: Dave Hammock, Elizabeth Grant joins in 5:20 briefly
Guest volunteers: Debby Moggio, Jane Hill, Muschi Mayflower
I Approval of Agenda: Newman recommends moving 6. New Business: Resignation of Chuck McLaughlin
to top of the agenda. Merritt agrees. No staff reports because of pledge drive total engagement.
II New Business: Resignation of Chuck McLaughlin:
Discussion:
- Mayflower asks why McLaughlin resigned.
- Merritt: "He was frustrated, felt he wasn't being effective, wasn't able to do the job he wanted to do."
- After receiving notice of resignation from McLaughlin, Merritt called, was asked to email. Ambrose
emailed and received no response; Price emailed twice, no response.
- Price: "What do you think about this Ray?"
- Merritt: About what?
- Price reads a letter ending with an offer to resign if McLaughlin will return and asking that the board
delay action on his resignation until it can be confirmed that he rejects her offer. She will email the letter
to the board.
- Merritt will try to contact McLaughlin.
- Ambrose: we can wait, we have a quorum, can make decisions. Suggests Peter N for board.
- Newman: okay to wait
- Hill asks how board gets a new member.
- Moggio suggests sending out a request for interested parties. She comments that the last meeting
was a perfect example of present problems of voting by phone. Westerberg couldn't hear much of the
transaction, and then there was the strange noise we heard. Under optimum conditions a
teleconference is okay; we do not have an appropriate set up.
- Ambrose: Board doesn't have a good place for meeting. Asserts that the phone worked at the meeting
in his house. Comments on the letter he submitted not being considered acceptable as statement of
position and his vote by some.
- Moggio: A letter can serve as input but if the writer is not present, something at the meeting could
sway his/her vote.
- Ambrose: His reasons and intent were clear in the letter; do not stick to rules.
- Newman thanks Moggio for her common sense observations.
- Hill states that it's a dangerous precedent to have an individual offer to get off the Board for another to
return and that she appreciates Price's warm offer. Noone should be strongarmed into serving or
leaving since the board was elected.
- Merritt states that he is not sure he will accept the presidency.
III Approval of Minutes
A. 30 Jan 2007: Price moves, Ambrose seconds. All approve.
B. 15 Feb 2007: Ambrose moves, Newman seconds. Price states she couldn't read the minutes.
Newman responds that Price responded by email to the 5 March draft with no corrections, only a style
preference. Merritt states he never received the 5 March draft and barely read the 21 March final copy
(same as draft). Approval of minutes tabled until next meeting.
IV Treasurer's written report submitted for March 2007 including the first five months of fiscal year
2006-7 through Feb 2007. Attached to FY 2007 Operating Budget Workshop. Concert numbers not all
in. "We are on budget for expenses and somewhat ahead on revenues."
V Guest comments: Jane Hill (thank you Jane)
A. Appreciates Board reception of her presence and questions. Was surprised that the meeting
extended after the exec session last time. Not surprised or upset by differences among the directors,
strong people, tension sometimes. Others have come to her, knowing she attends meetings, and
expressed concern about the station and community where there is dissension in the leadership. She
responds that it is "part of our culture". Some accept this, some don't.
B. Submits and reads aloud letter with her observations and suggestions for a series of public activities
to bring awareness of changes in the Tillicum Foundation to the community and membership. Talk of
facilitated meeting and of CAB (Citizen Advisory Board).
Discussion follows:
- Price: Cullimore suggested recording meetings. Could make available on web. She endorses Hill's
ideas, anxiety is part of strong will.
- Ambrose: Hill's ideas work with concept of CAB. Outreach seminars would help draw others. Very fast
growth of KTCB and KCBP provides a strain on the budget, time coming to regroup. States that he
stopped programming because he saw new people coming in, changes, new persona. Should give new
generation a chance; many of us have been here perhaps too long. Hammock has shown us
webcasting. "I'd love to do a two hour folk show..." Price laughs.
- Newman: au contraire, the more things change, the more they remain the same. Do you suggest
removing classical music because it's old time
- Mayflower agrees. There are lots of older listeners as well.
- Hill adds "who are losing their voice."
Merritt and others ask Hill if she will lead the setting up of activities. Price adds that the Board fills in for
staff, has not so much time. Hill responds, as she wrote in her letter, that "these activities would be
managed by a person or group from outside the Tillicum Foundation so all the community...could
participate..."
- Mayflower asks about Art Munson working with Board only.
- Newman, Price, Ambrose on Westerberg participation and style.
VI GM report:
A. Meyer Memorial Grant check received; restricted funds for Eastlan radio statistics.
B. Audit: Because of content depot mess and lack of office mgr, info late to auditor who is now involved
in taxes. Extension to CPB is in hand. CPB checks are scheduled to arrive Oct and late March/early April.
Second check will arrive when audit is in.
C. Pledge drive on track; spread sheet created for each day.
D. Ford Family Foundation Institute 4/6 & 7; 4/20 & 21 Hammock will follow
E. KTCB Issues & Plan Revision Discussion Paper submitted.
F. Discussion on station security including late nighters.
G. KCPB: Terry Wilson is talking with potential donor to finance upgrade of production room 2 to control
room; would allow emphasis on production and possibly programming for KCPB.
H. Newman asks about air room glitches. Hammock responds they are mechanical and Wilson is out of
time. Ambrose comments on lack of ventilation in PR2.
VII Old Business:
A. Digital Conversion Grant: Hammock will work with Gray Haertig on equipment list to apply for grant.
Merritt inquires about matching funds (Hammock: several tens of thousands) and ability to withdraw
application (Hammock: Yes). BOARD APPROVES UP TO $500 FOR HAERTIG. Price asks about
translator conversions. Hammock: No, hybrid system, translators still work. Have Haertig give us a plan.
B. KCPB/OPB: Hammock and Steve Bass of OPB have talked a bit. OPB has a timetable on their
translator, this summer is deadline. Lynn Clendennon (sp?), ops person, will draft an operational plan.
C. CAB work session: Hammock: deadline is before CPB inspector general inspection. Out of
compliance could force return of all CPB money! May 8, 9 or 10. Merritt will poll Board.
D. Facilitator for TF Board:
1. Possible facilitators: Art Munson of Portland (Ambrose); Karen Bertrak of Gray's River (Price);
NFCB (Price).
2. Price: have facilitator observe Board meeting; have a workshop about communication (Cullimore
earlier) or pick substantive issue: CAB or Telling our Story (Price).
3. Mayflower: start with facilitator at meetings so CAB session works better.
4. Hill: all Board members need to be present; facilitator observe one or two meetings and submits a
written report.
VIII Executive Session: Personnel 6:50 - 7:12 Call visitors back after Exec session as requested.
IX Good of the Order: Discussion of Gorka concert and ticket distribution.
Important Dates:
* Next regular Board meeting: 19 April 2007 5pm Tillicum House
* Troll Radio: 31 March
* KMUN/KTCB Spring Membership Drive: March 16 - 26
* KCPB Spring Membership Drive: March 27-30
Adjourn: 7:18 pm
Minutes submitted by Carol Newman, sec'y.
APPROVED BY THE BOARD OF DIRECTORS at its April 19, 2007 regular meeting.
Board of Directors Meeting
Tuesday, 22 March 2007
Tillicum House
FINAL APPROVED MINUTES
Call to order: 5:03 pm by Ray Merritt, vice president, acting president.
Attendance:
Board: Carol Newman, Cindy Price, Dave Ambrose, Ray Merritt
Staff: Dave Hammock, Elizabeth Grant joins in 5:20 briefly
Guest volunteers: Debby Moggio, Jane Hill, Muschi Mayflower
I Approval of Agenda: Newman recommends moving 6. New Business: Resignation of Chuck McLaughlin
to top of the agenda. Merritt agrees. No staff reports because of pledge drive total engagement.
II New Business: Resignation of Chuck McLaughlin:
Discussion:
- Mayflower asks why McLaughlin resigned.
- Merritt: "He was frustrated, felt he wasn't being effective, wasn't able to do the job he wanted to do."
- After receiving notice of resignation from McLaughlin, Merritt called, was asked to email. Ambrose
emailed and received no response; Price emailed twice, no response.
- Price: "What do you think about this Ray?"
- Merritt: About what?
- Price reads a letter ending with an offer to resign if McLaughlin will return and asking that the board
delay action on his resignation until it can be confirmed that he rejects her offer. She will email the letter
to the board.
- Merritt will try to contact McLaughlin.
- Ambrose: we can wait, we have a quorum, can make decisions. Suggests Peter N for board.
- Newman: okay to wait
- Hill asks how board gets a new member.
- Moggio suggests sending out a request for interested parties. She comments that the last meeting
was a perfect example of present problems of voting by phone. Westerberg couldn't hear much of the
transaction, and then there was the strange noise we heard. Under optimum conditions a
teleconference is okay; we do not have an appropriate set up.
- Ambrose: Board doesn't have a good place for meeting. Asserts that the phone worked at the meeting
in his house. Comments on the letter he submitted not being considered acceptable as statement of
position and his vote by some.
- Moggio: A letter can serve as input but if the writer is not present, something at the meeting could
sway his/her vote.
- Ambrose: His reasons and intent were clear in the letter; do not stick to rules.
- Newman thanks Moggio for her common sense observations.
- Hill states that it's a dangerous precedent to have an individual offer to get off the Board for another to
return and that she appreciates Price's warm offer. Noone should be strongarmed into serving or
leaving since the board was elected.
- Merritt states that he is not sure he will accept the presidency.
III Approval of Minutes
A. 30 Jan 2007: Price moves, Ambrose seconds. All approve.
B. 15 Feb 2007: Ambrose moves, Newman seconds. Price states she couldn't read the minutes.
Newman responds that Price responded by email to the 5 March draft with no corrections, only a style
preference. Merritt states he never received the 5 March draft and barely read the 21 March final copy
(same as draft). Approval of minutes tabled until next meeting.
IV Treasurer's written report submitted for March 2007 including the first five months of fiscal year
2006-7 through Feb 2007. Attached to FY 2007 Operating Budget Workshop. Concert numbers not all
in. "We are on budget for expenses and somewhat ahead on revenues."
V Guest comments: Jane Hill (thank you Jane)
A. Appreciates Board reception of her presence and questions. Was surprised that the meeting
extended after the exec session last time. Not surprised or upset by differences among the directors,
strong people, tension sometimes. Others have come to her, knowing she attends meetings, and
expressed concern about the station and community where there is dissension in the leadership. She
responds that it is "part of our culture". Some accept this, some don't.
B. Submits and reads aloud letter with her observations and suggestions for a series of public activities
to bring awareness of changes in the Tillicum Foundation to the community and membership. Talk of
facilitated meeting and of CAB (Citizen Advisory Board).
Discussion follows:
- Price: Cullimore suggested recording meetings. Could make available on web. She endorses Hill's
ideas, anxiety is part of strong will.
- Ambrose: Hill's ideas work with concept of CAB. Outreach seminars would help draw others. Very fast
growth of KTCB and KCBP provides a strain on the budget, time coming to regroup. States that he
stopped programming because he saw new people coming in, changes, new persona. Should give new
generation a chance; many of us have been here perhaps too long. Hammock has shown us
webcasting. "I'd love to do a two hour folk show..." Price laughs.
- Newman: au contraire, the more things change, the more they remain the same. Do you suggest
removing classical music because it's old time
- Mayflower agrees. There are lots of older listeners as well.
- Hill adds "who are losing their voice."
Merritt and others ask Hill if she will lead the setting up of activities. Price adds that the Board fills in for
staff, has not so much time. Hill responds, as she wrote in her letter, that "these activities would be
managed by a person or group from outside the Tillicum Foundation so all the community...could
participate..."
- Mayflower asks about Art Munson working with Board only.
- Newman, Price, Ambrose on Westerberg participation and style.
VI GM report:
A. Meyer Memorial Grant check received; restricted funds for Eastlan radio statistics.
B. Audit: Because of content depot mess and lack of office mgr, info late to auditor who is now involved
in taxes. Extension to CPB is in hand. CPB checks are scheduled to arrive Oct and late March/early April.
Second check will arrive when audit is in.
C. Pledge drive on track; spread sheet created for each day.
D. Ford Family Foundation Institute 4/6 & 7; 4/20 & 21 Hammock will follow
E. KTCB Issues & Plan Revision Discussion Paper submitted.
F. Discussion on station security including late nighters.
G. KCPB: Terry Wilson is talking with potential donor to finance upgrade of production room 2 to control
room; would allow emphasis on production and possibly programming for KCPB.
H. Newman asks about air room glitches. Hammock responds they are mechanical and Wilson is out of
time. Ambrose comments on lack of ventilation in PR2.
VII Old Business:
A. Digital Conversion Grant: Hammock will work with Gray Haertig on equipment list to apply for grant.
Merritt inquires about matching funds (Hammock: several tens of thousands) and ability to withdraw
application (Hammock: Yes). BOARD APPROVES UP TO $500 FOR HAERTIG. Price asks about
translator conversions. Hammock: No, hybrid system, translators still work. Have Haertig give us a plan.
B. KCPB/OPB: Hammock and Steve Bass of OPB have talked a bit. OPB has a timetable on their
translator, this summer is deadline. Lynn Clendennon (sp?), ops person, will draft an operational plan.
C. CAB work session: Hammock: deadline is before CPB inspector general inspection. Out of
compliance could force return of all CPB money! May 8, 9 or 10. Merritt will poll Board.
D. Facilitator for TF Board:
1. Possible facilitators: Art Munson of Portland (Ambrose); Karen Bertrak of Gray's River (Price);
NFCB (Price).
2. Price: have facilitator observe Board meeting; have a workshop about communication (Cullimore
earlier) or pick substantive issue: CAB or Telling our Story (Price).
3. Mayflower: start with facilitator at meetings so CAB session works better.
4. Hill: all Board members need to be present; facilitator observe one or two meetings and submits a
written report.
VIII Executive Session: Personnel 6:50 - 7:12 Call visitors back after Exec session as requested.
IX Good of the Order: Discussion of Gorka concert and ticket distribution.
Important Dates:
* Next regular Board meeting: 19 April 2007 5pm Tillicum House
* Troll Radio: 31 March
* KMUN/KTCB Spring Membership Drive: March 16 - 26
* KCPB Spring Membership Drive: March 27-30
Adjourn: 7:18 pm
Minutes submitted by Carol Newman, sec'y.
APPROVED BY THE BOARD OF DIRECTORS at its April 19, 2007 regular meeting.