TILLICUM FOUNDATION
Board of Directors Meeting
Tuesday, 18 January 2007
Tillicum House
MINUTES
Call to order: 5:05 pm by Chuck McLaughlin, president.
Attendance:
Board: Bob Westerberg by phone until 6:47, Carol Newman, Chuck McLaughlin, Cindy Price, Dave
Ambrose, Margarita Cullimore, Ray Merritt
Staff: Dave Hammock, Arlene Layton, David Paul
Guest volunteers: Debbie Moggio, Jane Hill
I Approval of Agenda: Cullimore requests that approval of Sept, Oct, Nov minutes be moved to
old business. Agenda approved.
II Approval of December Minutes: Price moves, Merritt seconds. All approve with Cullimore
caveat that she distributed copies of "misleading statements" email in IIIA.
III Staff Reports: Hammock hands out documents plus thank you messages received from
grateful listeners for coverage during the storm outage.
A. Programming: Elizabeth Grant sick. Written report received:
1. New programmers tutored and on air.
2. New show, Left, Right and Center to air Fridays 4-4:30 replacing BBC which switched to
Business Report; evaluation of new show will be made after three months.
B. Development: Layton provides oral and written report:
1. Tom Grant concert: $4500 in sponsorships has been received. Hope to sell 500 tickets
and cover all costs with cash and in-kind gifts. Layton requests the Board communicates to
programmers that the concert is as important as pledge drives in fundraising for Tillicum
Foundation.
2. Plant sale: To be or not to be. Proposal: Master Gardeners co-sponsor the event at the
Fairgrounds during their April 21 conference. Tillicum Foundation provide $2000 and list of our
plant providers. Possible need to compensate Fairgrounds; Layton prefers not to trade out
underwriting, keep it to sell. Possibly good outreach.
Discussion. Hammock: low financial and PR results from Plant sale. Ambrose and Price familiar
with Master Gardener event suggest this is not a selling venue.
Price moves that The Foundation shall not hold a plant sale in coordination with the Master
Gardeners or otherwise this year. Ambrose seconds. Cullimore dissents. All others approve.
3. Two new underwriters: Day Spa on Broadway; Brim's
4. Pledge drive: Roger Rocka, Bonnie Lively, Cindy Price will work with staff.
5. Bloomfield Foundation grant received in support of classical programming on KCPB.
IV GM Report - Hammock provides verbal and written reports.
A. Station Financial status & issues:
1. Grants: Cultural Coalition grant for Live at the Liberty; Bloomfield Foundation (see above);
Meyer Memorial Trust capacity grant pending, results in March.
2. Short term underwriting for special events or memorials proposed.
3. Audit in progress: 10/05 - 9/06 minutes needed.
B. General Station activities update:
1. Thank you note sent to Betsy Johnson. Hammock will invite Betsy and husband to Tom
Grant concert and publicly thank her with her permission.
2. CCR in the community:
a. Hammock has become a member/community partner of the Service Learning Task Force
by invitation of Debbie Twombly.
b. Hammock planned to join the Chamber of Commerce Business After Hours which met
second Thursdays. This month it changed to third Thursday, tonight. Hammock will inquire.
c. "What Works", a series of teaching gatherings will meet Jan 25th, 5 - 6:30pm, in
Tillamook. The subject is "The Basics of Non-Profit Boards". Hammock will attend for networking;
Cullimore and McLaughlin will also go and report back to us.
d. Price recommends press releases every two weeks on something going on at the
Tillicum Foundation to keep us in the news. Recently we have received good press via Mike
Biehn, Herb Mindt, Tom Grant concert. Discussion on showing appreciation for in-kind donations,
privately and publicly.
3. Written report on Dec 14th storm coverage and outreach to put KMUN on call lists.
Another report specifically on KMUN and EAS. Thanks to Jack Cullimore for ad design on KMUN
reliability, very clever!
4. NEWS: Jan 12th collaboration with Daily A started. It includes daily news clips for morning
and evening and Friday morning revolving hosts for public affairs show 9:30-10am.
5. NPR continues to have problems with Content Depot, the new satellite technology. At
this time the site technician is due end of February.
6. OPB on KCPB; Steve Bass at Columbia Forum in written report. For discussion, see below.
7. Written report submitted on KCPB License & power upgrade issues & FCC filings.
C. Treasurer's Report/ Cash Report/ FY 2007 TF Operating Budget: written reports submitted.
McLaughlin thanks treasurer Ambrose for overview report of finances.
Westerberg asks whether a "sensitive vote" is needed. Cullimore says phone vote is illegal.
Merritt says Let's see if there's an issue; and talk about the voting issue later.
V Old Business:
A. KCPB & OPB:
1. Discussion recounted in detail in 1/29/07 email to Board and GM. McLaughlin moves that
the Board hold a special session to discuss pros and cons of collaboration with OPB. Merritt
seconds. All approve. Motion carried. 30 Jan 2007 work session 5pm Tillicum House
2. Hammock relates CPB open meeting rule: Meetings are broad and inclusive; there are
exclusions. People can attend anonymously, not necessary to speak. Must announce quarterly
on air that we have meetings, though not the dates. Meetings must be announced on web
seven days in advance. Executive session may be regular, special or a work meeting to
which noone comes. Foundation members can ask to be notified of all meetings.
B. Minutes from 2006 Sept 14, Oct 12, Nov 2 and Nov 11 submitted for approval. Newman
makes name correction. Cullimore states the minutes have many unspecified erroneous details,
some of which are substantive. Minutes accepted: six ayes; Cullimore nay.
C. Retreat possibilities: Ambrose spoke with Art Monson who offered his services gratis; he "is
a facilitator, works in conflict resolution, is a good observer".
Merritt: are we talking about a retreat on issues with a facilitator or How to be a good board?
Cullimore: Communication would be an important issue.
Ambrose suggests Board has a morning meeting; Art observes and comments for fifteen
minutes.
Cullimore wants a half day session on one issue - Communication.
[Westerberg signs off, 6:47pm]
Merritt: need an Issue, not a nebulous 'how to work better together'.
Consensus that we select an Issue.
VI New Business:
A. On Demand Radio: $60/month/gigabyte of storage from Abacast. 160 files of thirty minute
shows. Price: programmers must record and upload. Merritt: is it trainable? the easiest/best
way? No more load on staff. Hammock: no music shows, cannot include commercial music; good
for talk shows and local news broadcast. Price: jumpstart with Columbia Forums and Daily
Astorian pieces which arrive as wave file. Hammock: start February, $720/year. Ambrose: is it in
the budget?
B. CPB Digital Conversion Grant Round: Hammock: no sign that this is closing But OPB et al have
already applied which needs to be done by 2008. CPB had money left over; why haven't we
jumped, how can CPB help? Hammock: analog will probably be around for our lifetime.
C. Tillamook Planning Committee (TPC) and Citizen Advisory Board (CAB): TF Strategic Plan
instructs that both TPC and CAB need to be started this year.
TPC: A group to help focus, recruit Tillamook folks, which will meet more often than the CAB.
January 22, 1pm McLaughlin and DD Layton will meet in Tillamook; McLaughlin will check out
potential members.
Per CPB mandate, Hammock will prepare a paper on CAB: members; who selects members; how
often they meet. CAB role is to advise the Tillicum Foundation on mission, policy and goals;
create policy; meets twice/year.
Hammock: April/May CAB formation, before budget.
Price: "Develop our story" to present (a la OPB) so we're all on the same page.
Merritt: good topic for retreat with facilitator: create committee and story.
Guidelines has sat in for CAB. CAB does not include programmers.
Cullimore: how many people on CAB? Response: 9-12 members. Possibly one CAB for CCR (all
stations). Clatsop Community College could have a seat on CAB.
VII Good of the Order:
Hammock: David Paul drafted a letter on emergency services, power; sheriff Tom Bergin
responded.
Price: Feb 2 Reggae party. Check with Debbie Twombly on 1/27 Troll
McLaughlin: Board consensus that formal monthly meeting is third Thursday.
Important Dates:
* Board work session on KCPB and OPB; 30 Jan 2007 5pm Tillicum House
* Next regular Board meeting: 15 February 2007 5pm Tillicum House
* Troll Radio: 27 Jan; 24 Feb
* KMUN/KTCB Spring Membership Drive: March 16 - 26
* KCPB Spring Membership Drive: March 27-30
Adjourn: 7:30 pm
Minutes submitted by Carol Newman, sec'y.
APPROVED BY THE BOARD OF DIRECTORS at its February 15, 2007 regular meeting.
Board of Directors Meeting
Tuesday, 18 January 2007
Tillicum House
MINUTES
Call to order: 5:05 pm by Chuck McLaughlin, president.
Attendance:
Board: Bob Westerberg by phone until 6:47, Carol Newman, Chuck McLaughlin, Cindy Price, Dave
Ambrose, Margarita Cullimore, Ray Merritt
Staff: Dave Hammock, Arlene Layton, David Paul
Guest volunteers: Debbie Moggio, Jane Hill
I Approval of Agenda: Cullimore requests that approval of Sept, Oct, Nov minutes be moved to
old business. Agenda approved.
II Approval of December Minutes: Price moves, Merritt seconds. All approve with Cullimore
caveat that she distributed copies of "misleading statements" email in IIIA.
III Staff Reports: Hammock hands out documents plus thank you messages received from
grateful listeners for coverage during the storm outage.
A. Programming: Elizabeth Grant sick. Written report received:
1. New programmers tutored and on air.
2. New show, Left, Right and Center to air Fridays 4-4:30 replacing BBC which switched to
Business Report; evaluation of new show will be made after three months.
B. Development: Layton provides oral and written report:
1. Tom Grant concert: $4500 in sponsorships has been received. Hope to sell 500 tickets
and cover all costs with cash and in-kind gifts. Layton requests the Board communicates to
programmers that the concert is as important as pledge drives in fundraising for Tillicum
Foundation.
2. Plant sale: To be or not to be. Proposal: Master Gardeners co-sponsor the event at the
Fairgrounds during their April 21 conference. Tillicum Foundation provide $2000 and list of our
plant providers. Possible need to compensate Fairgrounds; Layton prefers not to trade out
underwriting, keep it to sell. Possibly good outreach.
Discussion. Hammock: low financial and PR results from Plant sale. Ambrose and Price familiar
with Master Gardener event suggest this is not a selling venue.
Price moves that The Foundation shall not hold a plant sale in coordination with the Master
Gardeners or otherwise this year. Ambrose seconds. Cullimore dissents. All others approve.
3. Two new underwriters: Day Spa on Broadway; Brim's
4. Pledge drive: Roger Rocka, Bonnie Lively, Cindy Price will work with staff.
5. Bloomfield Foundation grant received in support of classical programming on KCPB.
IV GM Report - Hammock provides verbal and written reports.
A. Station Financial status & issues:
1. Grants: Cultural Coalition grant for Live at the Liberty; Bloomfield Foundation (see above);
Meyer Memorial Trust capacity grant pending, results in March.
2. Short term underwriting for special events or memorials proposed.
3. Audit in progress: 10/05 - 9/06 minutes needed.
B. General Station activities update:
1. Thank you note sent to Betsy Johnson. Hammock will invite Betsy and husband to Tom
Grant concert and publicly thank her with her permission.
2. CCR in the community:
a. Hammock has become a member/community partner of the Service Learning Task Force
by invitation of Debbie Twombly.
b. Hammock planned to join the Chamber of Commerce Business After Hours which met
second Thursdays. This month it changed to third Thursday, tonight. Hammock will inquire.
c. "What Works", a series of teaching gatherings will meet Jan 25th, 5 - 6:30pm, in
Tillamook. The subject is "The Basics of Non-Profit Boards". Hammock will attend for networking;
Cullimore and McLaughlin will also go and report back to us.
d. Price recommends press releases every two weeks on something going on at the
Tillicum Foundation to keep us in the news. Recently we have received good press via Mike
Biehn, Herb Mindt, Tom Grant concert. Discussion on showing appreciation for in-kind donations,
privately and publicly.
3. Written report on Dec 14th storm coverage and outreach to put KMUN on call lists.
Another report specifically on KMUN and EAS. Thanks to Jack Cullimore for ad design on KMUN
reliability, very clever!
4. NEWS: Jan 12th collaboration with Daily A started. It includes daily news clips for morning
and evening and Friday morning revolving hosts for public affairs show 9:30-10am.
5. NPR continues to have problems with Content Depot, the new satellite technology. At
this time the site technician is due end of February.
6. OPB on KCPB; Steve Bass at Columbia Forum in written report. For discussion, see below.
7. Written report submitted on KCPB License & power upgrade issues & FCC filings.
C. Treasurer's Report/ Cash Report/ FY 2007 TF Operating Budget: written reports submitted.
McLaughlin thanks treasurer Ambrose for overview report of finances.
Westerberg asks whether a "sensitive vote" is needed. Cullimore says phone vote is illegal.
Merritt says Let's see if there's an issue; and talk about the voting issue later.
V Old Business:
A. KCPB & OPB:
1. Discussion recounted in detail in 1/29/07 email to Board and GM. McLaughlin moves that
the Board hold a special session to discuss pros and cons of collaboration with OPB. Merritt
seconds. All approve. Motion carried. 30 Jan 2007 work session 5pm Tillicum House
2. Hammock relates CPB open meeting rule: Meetings are broad and inclusive; there are
exclusions. People can attend anonymously, not necessary to speak. Must announce quarterly
on air that we have meetings, though not the dates. Meetings must be announced on web
seven days in advance. Executive session may be regular, special or a work meeting to
which noone comes. Foundation members can ask to be notified of all meetings.
B. Minutes from 2006 Sept 14, Oct 12, Nov 2 and Nov 11 submitted for approval. Newman
makes name correction. Cullimore states the minutes have many unspecified erroneous details,
some of which are substantive. Minutes accepted: six ayes; Cullimore nay.
C. Retreat possibilities: Ambrose spoke with Art Monson who offered his services gratis; he "is
a facilitator, works in conflict resolution, is a good observer".
Merritt: are we talking about a retreat on issues with a facilitator or How to be a good board?
Cullimore: Communication would be an important issue.
Ambrose suggests Board has a morning meeting; Art observes and comments for fifteen
minutes.
Cullimore wants a half day session on one issue - Communication.
[Westerberg signs off, 6:47pm]
Merritt: need an Issue, not a nebulous 'how to work better together'.
Consensus that we select an Issue.
VI New Business:
A. On Demand Radio: $60/month/gigabyte of storage from Abacast. 160 files of thirty minute
shows. Price: programmers must record and upload. Merritt: is it trainable? the easiest/best
way? No more load on staff. Hammock: no music shows, cannot include commercial music; good
for talk shows and local news broadcast. Price: jumpstart with Columbia Forums and Daily
Astorian pieces which arrive as wave file. Hammock: start February, $720/year. Ambrose: is it in
the budget?
B. CPB Digital Conversion Grant Round: Hammock: no sign that this is closing But OPB et al have
already applied which needs to be done by 2008. CPB had money left over; why haven't we
jumped, how can CPB help? Hammock: analog will probably be around for our lifetime.
C. Tillamook Planning Committee (TPC) and Citizen Advisory Board (CAB): TF Strategic Plan
instructs that both TPC and CAB need to be started this year.
TPC: A group to help focus, recruit Tillamook folks, which will meet more often than the CAB.
January 22, 1pm McLaughlin and DD Layton will meet in Tillamook; McLaughlin will check out
potential members.
Per CPB mandate, Hammock will prepare a paper on CAB: members; who selects members; how
often they meet. CAB role is to advise the Tillicum Foundation on mission, policy and goals;
create policy; meets twice/year.
Hammock: April/May CAB formation, before budget.
Price: "Develop our story" to present (a la OPB) so we're all on the same page.
Merritt: good topic for retreat with facilitator: create committee and story.
Guidelines has sat in for CAB. CAB does not include programmers.
Cullimore: how many people on CAB? Response: 9-12 members. Possibly one CAB for CCR (all
stations). Clatsop Community College could have a seat on CAB.
VII Good of the Order:
Hammock: David Paul drafted a letter on emergency services, power; sheriff Tom Bergin
responded.
Price: Feb 2 Reggae party. Check with Debbie Twombly on 1/27 Troll
McLaughlin: Board consensus that formal monthly meeting is third Thursday.
Important Dates:
* Board work session on KCPB and OPB; 30 Jan 2007 5pm Tillicum House
* Next regular Board meeting: 15 February 2007 5pm Tillicum House
* Troll Radio: 27 Jan; 24 Feb
* KMUN/KTCB Spring Membership Drive: March 16 - 26
* KCPB Spring Membership Drive: March 27-30
Adjourn: 7:30 pm
Minutes submitted by Carol Newman, sec'y.
APPROVED BY THE BOARD OF DIRECTORS at its February 15, 2007 regular meeting.