TILLICUM FOUNDATION
Board of Directors Meeting
Tuesday, 15 February 2007
Tillicum House
OFFICIAL APPROVED MINUTES
Call to order: 5:01 pm by Chuck McLaughlin, president.
Attendance:
Board: Bob Westerberg by phone (til before Exec session), Carol Newman, Chuck McLaughlin, Cindy
Price, Dave Ambrose, Margarita Cullimore, Ray Merritt
Staff: Dave Hammock, Elizabeth Grant nearby and joins in briefly
Guest volunteers: Jane Hill, Debbie Moggio (both left when Exec session was called)
I Approval of Agenda: Agenda approved.
II Minutes:
A. Approval of 18 January 2007 Minutes with one correction between IV GM Report and V Old Business:
Cullimore says [add "bylaws say"] phone vote is illegal. Price moves, Merritt seconds. All approve.
B. 30 January 2007 minutes: Price sent changes, Newman had no time to redo minutes; Price did not
bring notes with her. Cullimore moves minutes of Jan 30 be tabled til next regular board meeting. Price
seconds. All approve.
III Staff Reports:
A. Programming: written report submitted: new programs on air; pledge drive training.
B. Development: written report submitted: Blair and Grant concerts; Biehn gift and hopes; pledge drive
challenge grants; underwriting.
IV GM Report - written report is KMUN Cash Report 9/06 - 2/07 only.
A. Station Financial status & issues: [Treasurer submitted written report: summary of revenues and
expenses for first quarter and spreadsheet.]
1. finances okay, Biehn gift and money in bank.
2. Audit not going well. Due 28 Feb, may need extension; CPB offers 'automatic' thirty day extension
immediate on request.
3. CPB station activities survey due 19 Feb; five of the six parts are done.
B. General Station Activities Update:
1. Content Depot system is in dual operation mode; Francis Meetze got the connectors; is ready to
move ahead.
2. Daily Astorian news and public affairs collaboration going well; glitches are being worked out.
Monthly team meeting; Hammock instructing on differences between print and radio media. McLaughlin
took Lianne from DA to Tillamook strategic planning meeting; has not heard back from her.
3. GM received email from KBOO which is looking at FCC applications window (freeze on now) and
possible station on far south coast; wanted to clear with CCR. Fine.
4. Community Calendar Epiphany: Unlike when KMUN began, music is now easy to access (satellite,
ipods). More valuable is information delivered in audio form. Need to improve strategy. Discussion:
- McL: TCAN is solid and well delivered.
- Ambrose: Kathy Patenaude's site
- Merritt: KAST offers less locally produced music programming and therefore less local information
(news/emergency info) during the music programs and breaks.
- Price: links Kathy & CCR
- Cullimore: notes PD Grant's kmunie email to read more calendar items
- Hammock: maybe website need not be more developed; on air needs better reliability, streamlining,
scheduling.
- Jane Hill: appreciates having calendar readings listed in the log
- Ambrose: music stream more superfluous; does GM think we should go to more programmed
intellectual programming?
- Hammock: music will be the bread for sandwiches; specially put together programs
- Ambrose: we have the tech ability to produce; need to get programmers on board.
- Westerberg: we underutilize volunteers off air.
- Price: Will Hammock make presentation to Guidelines.
- Hammock: Yes, too busy now; after Content Depot; ready after May.
- Price: Elizabeth is guidelines on board?
- Grant: none yet.
- ? Higher importance needs to be given to activities we call Community Cal
- Price: and what kind of programming we want folks to create.
- Hammock: Livewire, sketch comedy, produced in Portland; recording 21 April at Liberty.
- Newman: Nancy M used to offer training in advanced programming/production.
- Grant: Now only if someone has an idea.
- Hammock: Working to train folks on SIM 1 and 2. Lifeboat, Literary Cafe, Senior Moment all
preproduced using the studio.
C. Grants:
1. CPB: in audit; SAS (IV A3)
2. Bloomfield done
3. CC Cultural Trust: Layton and Liberty
4. Meyer Memorial Trust capacity development grant was approved; will be used to buy Easlan
numbers.
Price: What kind of survey/research is it?
Radio audience research - like Arbitron - in underserved areas. Shows
CCR #1; use information for marketing/underwriting.
5. Price: Who is development committee? [McLaughlin, Layton, Jack & Margarita Cullimore.] Is it
viable? Survey of possible funders; from strategic plan, see what we want to fund. Connective series of
grants to fund all - figure out by mid April so can connect with foundations.
6. Price: OPB is back on cable, govt sponsored. Newman has fear of OPB sucking us dry; Hammock:
they'll be on the air either way.
D. Administrative assistant replacement update: Hammock checked with earlier applicants, none
available. Karri Gallaugher is working as a temp. Start hiring process after pledge drive.
V Old Business:
A. OPB update: Hammock is talking with OPB CEO Bass; discussed the points. Bass asked for it in
writing and suggested involving CPB, experienced third party to assist.
B. KTCB update:
- McLaughlin asks: When this year will we install stuff on the tower which we already have?
- Hammock: audio processor will be installed when sound comes through independent of KMUN. Terry
Wilson can put in the processor but Gray must hook it up. Not usable until we figure out how to connect
it.
- Price: This is a job for the Tillamook Planning Committee (TPC). Someone with engineering experience
to brainstorm the how.
- McL: What needs to be done?
- Hammock: We have the transmitter; can create programs and put on the transmitter. But, who decides
what and when on air? what gets bumped? Where assembled, in control room or ipod? We have two
Kodaks, $6000 devices nearly obsolete in the world of connection and require an expensive phone line.
A microwave link from BCAC (Bay City Arts Center) is possible,costs $10,000.
- Price: How about setting a goal of May. GM create one page brief for TPC McL will gather community.
- McL: earlier we heard the Board wants folks to produce material & send ithere
- Hammock: no way to monitor from here what goes on there
- Price: can put KTCB on web and monitor.
- Merritt: Rinehart Clinic switch won't reach north Tillamook. Ray creates a flow chart.
- McL: we lost the youth with tech ability; they formed a media guild but with no progress, they left.
- Westerberg: lost people to KTMK (OPB). Can't solve this tonight.
- Cullimore: money???
- McL: DD Layton thinking of going to Helen Hill, BCAC founder. Is it premature to ask her about location
& money?
- Hammock: Yes, premature. Kenai/Homer combo hired DD and News person for remote location. No
money for this. All must progress simultaneously. Need committee to create realistic expectation.
- Price: Combo of Hammock list and Merritt picture.
- Ambrose: KMUN/KBOO beginning (revised by Newman) never a repeater. Let KTCB become an
independent station with permission to use KMUN stream.
- Merritt: agrees with Ambrose.
- McL: not averse to this. Need help. Will await brief from Hammock.
- Hammock: not addressing policy; not so easy to give them the keys. Everything at Cape Meares was
paid for by NTIA grant; can't transfer title to anyone for ten years!
C. Staff Insurance issues: referred to Executive session. Hill and Moggio leave. Westerberg also gone.
VI Executive Session: Staff Insurance issues
adjourned 6:55
- Merritt moves to adjust hours to 32 and provide insurance for Operations Technician. Cullimore
seconds. All approve. Hammock clarifies need for separate motion re insurance.
- Ambrose moves that personnel policy be amended to set the minimum number of hours to receive
health insurance benefits to thirty two hours. Price seconds. All approve.
Price appeals ruling from the chair that motions cannot be made in Executive session.
VII New Business:
A. CPB Digital Conversion Grant application:
- Hammock: competitive grants; CPB wants plans. Do the work by Sept '08, build three new transmitters
- Price: What would we do with the grant?
- Hammock: e.g. KCPB
- Price: What must be done by Sept '08?
- Hammock: Don't know, start first HD
- Merritt: worried about tech
- Hammock: no station has turned off analog
- Price: What's downside of applying for and getting grant and returning it?
- Hammock: Doesn't want to apply but thinks it's appropriate. Transmitter money from CPB; translator
money - not.
- Price: How did tv work?
- Hammock: Don't know.
- Price moves that we apply for the CPB Digital Conversion Grant. Newman seconds. Five approve;
Merritt abstains; Westerberg absent.
B. Fisher Poets Gathering: Merritt concerned with our role in Liberty 4-6pm ceremony; challenging with
need to set up for broadcast from Wet Dog at 6. Newman suggests recording all.
VIII Good of the Order:
- Price appeals ruling from the chair re unauthorized vote by phone.
- McLaughlin asks if what she is appealing is the ruling or his opinion?
- Price: the chair's ruling.
- McL asks if she is appealing the ruling of the bylaws not authorizing telephonic voting, or his opinion on
the parliamentary question.
- Price responds she is appealing the chair's ruling. She doesn't have the interest or time to spend on
Robert's and doesn't want to use lawyers or have Cullimore spend the next 3 months researching
Roberts. We should rely on commonsense as we have for years. She repeats she is appealing the
chair's ruling.
- Ambrose seconds.
- Newman asks where's the motion.
- Price: that was a motion.
- Cullimore says a motion that is contrary to TF bylaws is improper. Also that McLaughlin gave his opinion
on a parliamentary procedure and this opinion is not subject to appeal. The bylaws may be amended by
going to the membership for a 2/3 vote.
- Price repeats that she is appealing the chair's ruling and asks for a vote in favor of overturning the
ruling of the chair; that 2/3 vote overrules the chair.
- Ambrose again seconds. Vote is taken: Price and Ambrose yes; Cullimore and Newman no; Merritt
abstains. Motion fails.
- Cullimore states again that the motion is out of order; she reads from Robert's on parliamentary
inquiry. She states that considering the divisiveness of this board, we need to follow our bylaws, which
refer us to Robert's. Otherwise we would continue to be a "bandit board", making rules as we go along.
She refers to voting at annual meeting, electronic...
- Ambrose interrupts and objects, issue of annual meeting voting is not to do with Robert's. Recognition
by chair is abandoned.
- Newman: Arlene Layton's upcoming marriage. Board agrees to Newman providing a card from all and
individuals giving their own gifts.
- Hammock hands out Ginny Berson's "The Great Leap of Faith" Essay & Strategic Planning, including his
intro, and asks that we all read it.
- Hammock and David Paul are working on the CURRENT at present.
- McLaughlin attended 'What Works' Jan 25 (see Jan minutes - Hammock and Cullimore were unable to
attend). He hands out "Solutions for Non- Profits" which includes Board of Directors Basic Job Description,
Ten Basic Responsibilities of Non-Profit Boards and Board Orientation Form.
Important Dates:
* Next regular Board meeting: 15 March 2007 5pm Tillicum House
* Troll Radio: 24 Feb; 31 March
* KMUN/KTCB Spring Membership Drive: March 16 - 26
* KCPB Spring Membership Drive: March 27-30
Adjourn: 7:45 pm
Minutes submitted by Carol Newman, sec'y.
APPROVED BY THE BOARD OF DIRECTORS at its April 19, 2007 regular meeting.
Board of Directors Meeting
Tuesday, 15 February 2007
Tillicum House
OFFICIAL APPROVED MINUTES
Call to order: 5:01 pm by Chuck McLaughlin, president.
Attendance:
Board: Bob Westerberg by phone (til before Exec session), Carol Newman, Chuck McLaughlin, Cindy
Price, Dave Ambrose, Margarita Cullimore, Ray Merritt
Staff: Dave Hammock, Elizabeth Grant nearby and joins in briefly
Guest volunteers: Jane Hill, Debbie Moggio (both left when Exec session was called)
I Approval of Agenda: Agenda approved.
II Minutes:
A. Approval of 18 January 2007 Minutes with one correction between IV GM Report and V Old Business:
Cullimore says [add "bylaws say"] phone vote is illegal. Price moves, Merritt seconds. All approve.
B. 30 January 2007 minutes: Price sent changes, Newman had no time to redo minutes; Price did not
bring notes with her. Cullimore moves minutes of Jan 30 be tabled til next regular board meeting. Price
seconds. All approve.
III Staff Reports:
A. Programming: written report submitted: new programs on air; pledge drive training.
B. Development: written report submitted: Blair and Grant concerts; Biehn gift and hopes; pledge drive
challenge grants; underwriting.
IV GM Report - written report is KMUN Cash Report 9/06 - 2/07 only.
A. Station Financial status & issues: [Treasurer submitted written report: summary of revenues and
expenses for first quarter and spreadsheet.]
1. finances okay, Biehn gift and money in bank.
2. Audit not going well. Due 28 Feb, may need extension; CPB offers 'automatic' thirty day extension
immediate on request.
3. CPB station activities survey due 19 Feb; five of the six parts are done.
B. General Station Activities Update:
1. Content Depot system is in dual operation mode; Francis Meetze got the connectors; is ready to
move ahead.
2. Daily Astorian news and public affairs collaboration going well; glitches are being worked out.
Monthly team meeting; Hammock instructing on differences between print and radio media. McLaughlin
took Lianne from DA to Tillamook strategic planning meeting; has not heard back from her.
3. GM received email from KBOO which is looking at FCC applications window (freeze on now) and
possible station on far south coast; wanted to clear with CCR. Fine.
4. Community Calendar Epiphany: Unlike when KMUN began, music is now easy to access (satellite,
ipods). More valuable is information delivered in audio form. Need to improve strategy. Discussion:
- McL: TCAN is solid and well delivered.
- Ambrose: Kathy Patenaude's site
- Merritt: KAST offers less locally produced music programming and therefore less local information
(news/emergency info) during the music programs and breaks.
- Price: links Kathy & CCR
- Cullimore: notes PD Grant's kmunie email to read more calendar items
- Hammock: maybe website need not be more developed; on air needs better reliability, streamlining,
scheduling.
- Jane Hill: appreciates having calendar readings listed in the log
- Ambrose: music stream more superfluous; does GM think we should go to more programmed
intellectual programming?
- Hammock: music will be the bread for sandwiches; specially put together programs
- Ambrose: we have the tech ability to produce; need to get programmers on board.
- Westerberg: we underutilize volunteers off air.
- Price: Will Hammock make presentation to Guidelines.
- Hammock: Yes, too busy now; after Content Depot; ready after May.
- Price: Elizabeth is guidelines on board?
- Grant: none yet.
- ? Higher importance needs to be given to activities we call Community Cal
- Price: and what kind of programming we want folks to create.
- Hammock: Livewire, sketch comedy, produced in Portland; recording 21 April at Liberty.
- Newman: Nancy M used to offer training in advanced programming/production.
- Grant: Now only if someone has an idea.
- Hammock: Working to train folks on SIM 1 and 2. Lifeboat, Literary Cafe, Senior Moment all
preproduced using the studio.
C. Grants:
1. CPB: in audit; SAS (IV A3)
2. Bloomfield done
3. CC Cultural Trust: Layton and Liberty
4. Meyer Memorial Trust capacity development grant was approved; will be used to buy Easlan
numbers.
Price: What kind of survey/research is it?
Radio audience research - like Arbitron - in underserved areas. Shows
CCR #1; use information for marketing/underwriting.
5. Price: Who is development committee? [McLaughlin, Layton, Jack & Margarita Cullimore.] Is it
viable? Survey of possible funders; from strategic plan, see what we want to fund. Connective series of
grants to fund all - figure out by mid April so can connect with foundations.
6. Price: OPB is back on cable, govt sponsored. Newman has fear of OPB sucking us dry; Hammock:
they'll be on the air either way.
D. Administrative assistant replacement update: Hammock checked with earlier applicants, none
available. Karri Gallaugher is working as a temp. Start hiring process after pledge drive.
V Old Business:
A. OPB update: Hammock is talking with OPB CEO Bass; discussed the points. Bass asked for it in
writing and suggested involving CPB, experienced third party to assist.
B. KTCB update:
- McLaughlin asks: When this year will we install stuff on the tower which we already have?
- Hammock: audio processor will be installed when sound comes through independent of KMUN. Terry
Wilson can put in the processor but Gray must hook it up. Not usable until we figure out how to connect
it.
- Price: This is a job for the Tillamook Planning Committee (TPC). Someone with engineering experience
to brainstorm the how.
- McL: What needs to be done?
- Hammock: We have the transmitter; can create programs and put on the transmitter. But, who decides
what and when on air? what gets bumped? Where assembled, in control room or ipod? We have two
Kodaks, $6000 devices nearly obsolete in the world of connection and require an expensive phone line.
A microwave link from BCAC (Bay City Arts Center) is possible,costs $10,000.
- Price: How about setting a goal of May. GM create one page brief for TPC McL will gather community.
- McL: earlier we heard the Board wants folks to produce material & send ithere
- Hammock: no way to monitor from here what goes on there
- Price: can put KTCB on web and monitor.
- Merritt: Rinehart Clinic switch won't reach north Tillamook. Ray creates a flow chart.
- McL: we lost the youth with tech ability; they formed a media guild but with no progress, they left.
- Westerberg: lost people to KTMK (OPB). Can't solve this tonight.
- Cullimore: money???
- McL: DD Layton thinking of going to Helen Hill, BCAC founder. Is it premature to ask her about location
& money?
- Hammock: Yes, premature. Kenai/Homer combo hired DD and News person for remote location. No
money for this. All must progress simultaneously. Need committee to create realistic expectation.
- Price: Combo of Hammock list and Merritt picture.
- Ambrose: KMUN/KBOO beginning (revised by Newman) never a repeater. Let KTCB become an
independent station with permission to use KMUN stream.
- Merritt: agrees with Ambrose.
- McL: not averse to this. Need help. Will await brief from Hammock.
- Hammock: not addressing policy; not so easy to give them the keys. Everything at Cape Meares was
paid for by NTIA grant; can't transfer title to anyone for ten years!
C. Staff Insurance issues: referred to Executive session. Hill and Moggio leave. Westerberg also gone.
VI Executive Session: Staff Insurance issues
adjourned 6:55
- Merritt moves to adjust hours to 32 and provide insurance for Operations Technician. Cullimore
seconds. All approve. Hammock clarifies need for separate motion re insurance.
- Ambrose moves that personnel policy be amended to set the minimum number of hours to receive
health insurance benefits to thirty two hours. Price seconds. All approve.
Price appeals ruling from the chair that motions cannot be made in Executive session.
VII New Business:
A. CPB Digital Conversion Grant application:
- Hammock: competitive grants; CPB wants plans. Do the work by Sept '08, build three new transmitters
- Price: What would we do with the grant?
- Hammock: e.g. KCPB
- Price: What must be done by Sept '08?
- Hammock: Don't know, start first HD
- Merritt: worried about tech
- Hammock: no station has turned off analog
- Price: What's downside of applying for and getting grant and returning it?
- Hammock: Doesn't want to apply but thinks it's appropriate. Transmitter money from CPB; translator
money - not.
- Price: How did tv work?
- Hammock: Don't know.
- Price moves that we apply for the CPB Digital Conversion Grant. Newman seconds. Five approve;
Merritt abstains; Westerberg absent.
B. Fisher Poets Gathering: Merritt concerned with our role in Liberty 4-6pm ceremony; challenging with
need to set up for broadcast from Wet Dog at 6. Newman suggests recording all.
VIII Good of the Order:
- Price appeals ruling from the chair re unauthorized vote by phone.
- McLaughlin asks if what she is appealing is the ruling or his opinion?
- Price: the chair's ruling.
- McL asks if she is appealing the ruling of the bylaws not authorizing telephonic voting, or his opinion on
the parliamentary question.
- Price responds she is appealing the chair's ruling. She doesn't have the interest or time to spend on
Robert's and doesn't want to use lawyers or have Cullimore spend the next 3 months researching
Roberts. We should rely on commonsense as we have for years. She repeats she is appealing the
chair's ruling.
- Ambrose seconds.
- Newman asks where's the motion.
- Price: that was a motion.
- Cullimore says a motion that is contrary to TF bylaws is improper. Also that McLaughlin gave his opinion
on a parliamentary procedure and this opinion is not subject to appeal. The bylaws may be amended by
going to the membership for a 2/3 vote.
- Price repeats that she is appealing the chair's ruling and asks for a vote in favor of overturning the
ruling of the chair; that 2/3 vote overrules the chair.
- Ambrose again seconds. Vote is taken: Price and Ambrose yes; Cullimore and Newman no; Merritt
abstains. Motion fails.
- Cullimore states again that the motion is out of order; she reads from Robert's on parliamentary
inquiry. She states that considering the divisiveness of this board, we need to follow our bylaws, which
refer us to Robert's. Otherwise we would continue to be a "bandit board", making rules as we go along.
She refers to voting at annual meeting, electronic...
- Ambrose interrupts and objects, issue of annual meeting voting is not to do with Robert's. Recognition
by chair is abandoned.
- Newman: Arlene Layton's upcoming marriage. Board agrees to Newman providing a card from all and
individuals giving their own gifts.
- Hammock hands out Ginny Berson's "The Great Leap of Faith" Essay & Strategic Planning, including his
intro, and asks that we all read it.
- Hammock and David Paul are working on the CURRENT at present.
- McLaughlin attended 'What Works' Jan 25 (see Jan minutes - Hammock and Cullimore were unable to
attend). He hands out "Solutions for Non- Profits" which includes Board of Directors Basic Job Description,
Ten Basic Responsibilities of Non-Profit Boards and Board Orientation Form.
Important Dates:
* Next regular Board meeting: 15 March 2007 5pm Tillicum House
* Troll Radio: 24 Feb; 31 March
* KMUN/KTCB Spring Membership Drive: March 16 - 26
* KCPB Spring Membership Drive: March 27-30
Adjourn: 7:45 pm
Minutes submitted by Carol Newman, sec'y.
APPROVED BY THE BOARD OF DIRECTORS at its April 19, 2007 regular meeting.