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Tillicum Foundation Board Minutes

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Board of Directors Meeting
Wednesday, June 28th, 2017
Tillicum House, Astoria, OR 5pm

Approved Minutes

  1. Call to Order at 5:06pm. In Attendance: Joan Herman, LinMarie DiCianni, Julia Read, Roger Rocka, Richard Hurley, Richard Dawson, Jack Harris, Martha Wharton, David Campiche. Staff: Joanne Rideout, Susan Peterson, Graham Nystrom, Kate Brister.
  2. Executive Session called for Personnel Discussion by Board Chair RIchard Dawson. Entered Executive Session at 5:06pm, done at 5:12pm.
  3. Agenda: Roger Rocka moved and Joan Herman seconded approval of Agenda with no changes. All voted in favor.
  4. Approval of Minutes: David Campiche moved and Roger Rocka seconded approval of Revised Minutes from the May 24th, 2017 Tillicum Foundation Board Meeting. All voted in favor.
  5. Guests: Ray Merritt was our honored guest. Previous to the meeting he led a tour of our tower facilities on Megler Mountain. All were appreciative to see first hand the assets we are responsible for up there and were positively glowing with our doses of microwave radiation. Ray contributed throughout the meeting.
  6. Staff Reports:
    A. Volunteer Coordinator/News and Public Affairs Report: LinMarie DiCianni clarified that she would accept glass deposit returns along with the aluminium and plastic. LinMarie further updated the Board that the program has raised $55.00 so far for a Volunteer Appreciation fund.
    B. Program Director: Joanne Rideout explained that there was probably going to be an increase in programming fees even with the Program Director juggling around shows and dropping a few. Martha Wharton complimented staff for keeping an eye on this and managing to keep programming on the air 24/7. Roger Rocka complemented Joan Herman on her Public Affairs programming. Richard Dawson stated that we should point out that Coast Community Radio provided an informational service to the voting public that the County was unable to without publishing a voters pamphlet.
    C. Operation’s Report: Roger Rocka asked for a more detailed explanation of the proposed Tillicum Tower Tenant. Joanne Rideout explained it could mean more income for the Station. Graham Nystrom added that a radio station operator named Ernie would like to add a booster to the tower outside the Tillicum House and is willing to pay $100/month. Ernie intends to sell the station and the new owners would pay $200/month for at least a three year period. This would entail a piece of equipment on the tower and another on a rack inside the station, neither of which is a burden or cost to the station.Richard Dawson asked if Staff was recommending this and the answer seemed to be not yet, this was purely informational at this time.
    D. Development Director: Susan Peterson handed out cards for the Board Members to distribute that contain facts about the benefits of business Underwriting on Coast Community Radio. These should be given to business owners not currently using this service. Susan reported that the “Quiet Drive” on KCPB is at about $2400. We did better last year. Jack Harris suggested recruiting some of the businesses that do use the Underwriting service to record testimonials that can be used on the air.
  7. Treasurer’s Report: Roger Rocka asked about the status of the Fisher Poets money that we manage. Julia Read replied that we still owe about $8,000. Julia further explained that once that is paid back, our Due To FP and the FP Checking Account will balance each other out. Julia further reported that she is trying to get the numbers on what we are getting per month from sustaining members as right now she is not sure how many or how much is coming in from this source. Susan Peterson reported that last year at this time we had 70 sustaining members that were contributing about $1000 per month and she guesses we might be getting almost $2500 per month now. Jack Harris asked how sustaining memberships will effect the bottom line of future pledge drives as they do not require annual renewals. Both Susan and Julia indicated they were not having an impact at this point. Richard Hurley stated that it was important to remind people when their memberships had expired. Joanne Rideout reminded the Board that we used to have a three alert system, a letter one month prior to expiration, a letter when the membership expired and a final letter a month afterwards, that reaped great rewards. Joanne said JD was drafting letters that would be used for this. Martha Wharton suggested a system that would encourage sustaining and renewing members to add a certain percentage to their contribution each year. Martha agreed to look at the letters JD was working on. Richard Dawson thought we should keep some of these tasks in mind for volunteers. Roger Rocka moved and Martha Wharton seconded approval of the Treasurer’s Reports for May 2017. All voted in favor.
  8. General Manager’s Report: Joanne Rideout reported that Cannon Beach has filed for a permit with the County to have a shipping container and tower installed in Cannon Beach. Joanne explained that this project has been in the works for a long time and that we have the money for the equipment and container and possibly a 30’ tower donated by Jim Santee. Joanne further reported that Liam had inspected the Tillicum House and was preparing to power-wash and repaint the weathered south and west sides. Joanne also elucidated on an emergency preparedness grant that would replace the backup generator at the Tillicum House with a replica of the Generac we just had installed at the tower that would run on Natural Gas with an option for propane backup and the gear for a “Station-in-a-Box” that could broadcast remotely if complete destruction ever came to the station at the Tillicum House. Joanne was inspired by a station in Alaska that was awarded such a grant and they have shared their application with her. Joanne stated that she was still looking for a Landscaping company to do trade with to take care of the Tillicum House grounds as she will not be mowing the lawn anymore. Joanne described her talk with Suzanne Bonamici and her staff where she emphasized the role CPB funding has for Community Preparedness and Emergency Response rather than Big Bird and The Puzzler. Roger Rocka commented that he appreciates the budget numbers staff is providing and how this helps the Fundraising Committee know what it’s goals should be. Joanne reiterated that it was Treasurer Julia Read that cleared up the state of the Tillicum Foundation’s finances and made budgeting possible.
  9. Old Business;
    A. Website Update: Richard Dawson reported that our website host beachdog would be focusing on addressing website issues as a priority in the future.
    B. Strategic Planning Implementation: Joanne Rideout, after a long sigh, stated that she feels we are on track and will have a more definite report at the next meeting.
    C. Fundraising Committee Report: Roger Rocka reported that the Committee had met with Doug Sweet (notes included in Board Meeting Packet). LinMarie DiCianni added that they had found a massive box of old grants in the basement and would soon be looking through them to see who had funded what projects in the past. David Campiche suggested setting up a conference call with Kevin Johnson to further develop a strategy for Planned Giving. The Fundraising Committee agreed to meet for that purpose once he has some dates that work for Mr. Johnson.
  10. New Business:
    A. Assign Board Member to write Current article due August 1st. LinMarie DiCianni agreed to write an article focused on Board Recruitment.
    B. Membership Meeting Preparations: Jack Harris agreed to make sure the Episcopalian Church Hall was reserved for the meeting currently scheduled for November 4th, possibly moving to November 11th. Richard Dawson agreed to recruit someone to cook breakfast for the Membership. Jack Harris agreed to write a customizable Board Member recruitment letter and to work with JD in producing a clear, understandable ballot document. The Board discussed due dates for letters of intent to run for the Board and final copies of the ballot to go to the printer in time to be mailed. Tentative Due dates listed in Scheduled Events.
  11. Outreach: None to report.
  12. Scheduled Events:
    A. NFCB in Denver, Colorado.
    B. Tillicum Foundation Board Meeting 5pm,Wednesday, July 26th at Pickled Fish in Pacific County.
    C. Draft Ballot sans Board Positions due at August 23rd Board Meeting.
    C. Pitching and Phone Answering Class, August 31st.
    D. Fall Pledge Drive September 6-13th.
    E. Deadline for Letters of Intent to run for Board September 30th.
    F. Deadline for Ballots to be made available to Membership October 4th/11th.
    G. Membership Meeting November 4th/11th.
  13. Good of the Order: Ray Merritt is going to get his guy to trim brush on sidewalk and stairs from Exchange Street.
  14. Motion to Adjourn: Martha Wharton moved and Joan Herman seconded that the meeting be adjourned. All agreed. Meeting Adjourned at 6:54pm.

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Board of Directors Meeting
Wednesday, May 24th, 2017
Tillicum House, Astoria, OR 5pm

Approved Minutes

  1. Call to Order 5:00pm. In attendance – Julia Read, Martha Wharton, Richard Dawson, Richard Hurley, Roger Rocka, Joan Herman, David Campiche, Jack Harris. LinMarie DiCianni excused. Staff – Joanne Rideout, Elizabeth Menetrey, Graham Nystrom.
  2. Agenda – Joanne Rideout asked to move New Business item A (Non-Profit Underwriting Policy) to the beginning of the meeting and to add Senator Jeff Merkley to New Business.
  3. Approval of Minutes: David Campiche moved and Martha Wharton seconded approval of Revised Minutes of the April 19th Tillicum Foundation Board Minutes. All voted in favor.
  4. Guests: Ray Merritt was a guest and contributed where noted throughout the meeting.
  5. New Business
    A. Underwriting restrictions vis-a-vis Gospel Train. Joanne Rideout started the discussion by stating she was hesitant to change the current policy because it had worked fine for over 30 years, she didn’t feel we should be changing it on the request of one individual in all that time and that religious underwriting was not a good fit for our listeners nor the potential underwriters. Richard Hurley expressed frustration that a comprehensive collection of the Stations Policies were something we had been looking for for some time. Ray Merritt emailed his latest compendium of policies. (They will be included as an attachment to these minutes.) David Campiche stated that regardless of the longevity of the current policy, we should be able to revisit and discuss whether it is still appropriate. Richard Dawson agreed that we should look at the current policy as it is written and decide whether we like it or if we should change it. Richard Dawson explained that he and David Campiche had met with Dwight Caswell of the Pioneer Presbyterian Church (PPC) and the conversation was much more civil than the email that had circulated would indicate. Richard D. further explained that the PPC had no interest in proselytizing or even advertising services as much as it wanted to support the Gospel Train programming on Sunday mornings. Julia Read supported the current policy and opined that if Susan Peterson had known about it we wouldn’t have accepted the Underwriting in the first place and then would not have had to withdraw it later which she feels caused the hard feelings. Julia further posited that to accept one church would force us to accept all or risk discrimination liability. Richard Dawson pointed out that we have our annual meeting in a church. Martha Wharton suggested expanding the religious exclusion to include all ideologically based organizations. Joanne Rideout clarified that there were no restrictions on religious underwriting that would affect our Federal CPB funding. Elizabeth Menetrey reminded us that our priority is to serve our listeners and we should ask if changing this policy serves them best. Elizabeth explained that while we allow Community Calendar announcements for religious fundraisers, we do not announce religious services. Elizabeth further explained that she had limited the Zen Monastery announcements to events that were strictly secular. Elizabeth summed up her support for the current policy by stating that she feels we would be offending more listeners than attracting by accepting religious underwriting. Graham Nystrom indicated that a policy change would negatively affect the listener’s perception of the station. Graham recognized that a lot of art and music is inspired by the artists personal beliefs, but playing it on the air does not make us a religious station. Graham also pointed out that we were spending a lot of time and energy debating over the concerns of a single person and that the current policy ensures we do not discriminate against any individual religion. Roger Rocka read us KBOO’s policy that prohibits Underwriting or donations from religious organizations and political candidates. There was a lot more discussion that went on and several aborted attempts at a motion to call the matter to question. Finally, Julia Read moved and Joan Herman seconded that the current policy would be maintained. There was a unanimous vote to end discussion and hold a final vote. There were four votes in favor, three votes in opposition and one abstention. The motion to keep our current underwriting policy passed.
  6. Staff Reports:
    A. Volunteer Coordinator/News & Public Affairs – Everyone is looking forward to the volunteer potluck picnic at Cullaby Lake on June 4th. Ray Merritt volunteered to pay for all the meat to be BBQ’d.
    B. Program Director – Richard Dawson went over the Programming Manager’s report. He suggested that Ellen and Jay Obenour are recruited to help host the on-air portions of the Astoria Music Festival.
    C. Operations – Richard Hurley asked what the new compressors in the air-room had cost. Graham reported that he spent $350 of his projected $500, once again coming in ahead of schedule and under budget (italics reflect Secretary’s commentary, not Graham’s comments). The money was provided by an anonymous donor. Roger Rocka asked some technical questions about playing low-level CD’s and Graham explained that he had made some adjustments to the gain in the CD players that would compensate for that, but more modern CD’s would have to be turned down on the board.
    D. Development Director – Richard Dawson addressed the website issues brought up in Susan Peterson’s report by stating that he would be meeting with Keleigh from beachdog on Thursday, May 25th to discuss responsiveness to website issues and to troubleshoot the source of our web-streaming problems. Richard D. also asked that he be in the loop for future website concerns.
  7. Treasurer’s Report: Roger Rocka inquired as to the Income Expense figure in the Income v Budget sheet. Julia Read explained that she has to track the CPB monies spent on income expenses separately. Richard Hurley asked what the status of Health Benefit issue was and Roger Rocka answered that he would follow up on the question with Steve Allen the CPA. Richard Hurley asked what the total still owed to the Fisher Poet’s was. Julia answered that it was approximately $8400. Joan Herman moved and Martha Wharton seconded approval of the Treasurer’s April 2017 report. Seven voted in favor with one abstention. The motion passed.
  8. General Manager’s report: Joanne Rideout conveyed the latest chapter of the new generator saga as it was to be installed on Monday, but a short was found in the wiring. When Dan Green went to rewire he discovered that the problem was with the new generator. The generator manufacturer is flying someone out to look into the matter. To be continued…Joanne explained to the Board that she had been trying to set up a meeting with Senator Merkley to discuss the importance of federal funding to community radio stations and has arranged for Roger Rocka, Richard Dawson and Kate Brister to meet with him in Warrenton. Richard Dawson encouraged anyone that had thoughts on how to convey how important the radio station is to our community to send them to him. Joanne further reported that a recently deceased listener in Cannon Beach had left $24,000 to the Tillicum Foundation in her will. Joanne stated that she was gathering other recipients of this woman’s generosity to be on a radio show talking about how important it is to organizations to be thought of in wills. Finally, Joanne reported that the Go Fund Me project to raise funds to attend the NFCB conference in Denver was up to $1500.
  9. Executive Session: None called.
  10. Old Business:
    A. Website Update – This was addressed during the Development Director’s report.
    B. Strategic Plan Implementation – No new news.
    C. Fundraising Committee Report – Joan Herman, Joanne Rideout, Richard Dawson, Martha Wharton, Julia Read and David Campiche met with the fundraising guru Kevin Johnson on Saturday, May 20th to learn about Planned Giving. The first thing they learned was not to call it Planned Giving, but to speak colloquially and call it Gifts and Wills. Roger Rocka went over his notes and they will be included as an attachment when the Minutes are distributed. Martha Wharton stated that she came away believing that this type of fundraising was much more viable and doable than her preconceptions had allowed. Martha suggested putting together a letter and sending it out to our 1,000 member mailing list and volunteered to pay the postage. Martha added that she came away feeling that this type of fundraising should not be looked at as auxiliary, but foundational. There was much more discussion on this issue related to concerns about the use of an endowment fund for general budget expenses and the importance of growing traditional fundraising to meet payroll, maintenance, utility and other day-to-day costs. The Fundraising Committee will work on a plan to kick-off the endowment campaign.
  11. New Business:
    A. See above.
    B. Senator Merkley visit was talked about during the Manager’s Report.
    Outreach: David Campiche reported that he has an idea to use chefs and restaurants as a means of Outreach. More details to follow. Roger Rocka mentioned that during the recent campaign for the Port Commission that he witnessed Democrats and Republicans working together for change and that friendships and understandings were created that will serve for a better future.
  12. Scheduled Events
    Coast Community Radio Picnic June 4th, Cullaby Lake
    KCPB Quiet Drive June 11th-25th
    Tillicum Foundation Board Meeting Wednesday, June 28th. David Campiche will look into the availability of the Pickled Fish for a meeting. Board agreed to meet at the Tillicum House (orDismal Nitch, real location TBD) at 3:30pm for a visit to the broadcast tower on Megler Mountain.
    Fall Pledge Drive (tentatively) September 6-13th.
  13. Good of the Order: Ray reported that the translator in Wheeler was out and the signal is out until the engineer in Portland can repair it. Roger Rocka suggested that audio pitches be recorded and used during the quiet drive for KCPB. Joan Herman invited us to her house’s 100th Birthday Party.
  14. Motion to Adjourn: David Campiche moved and Martha Wharton seconded that the meeting be adjourned. All voted in favor. Meeting adjourned at 7:51pm.

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Board of Directors Meeting
Wednesday, April 19th, 2017
Lighthouse Pub and Grub, Manzanita, OR 5pm

APPROVED MINUTES

1. Call to Order 5:22pm. In Attendance: Richard Hurley, Richard Dawson, Joan Herman, Martha Wharton, LinMarie DiCianni, Julia Read, David Campiche, Roger Rocka, Jack Harris. Staff: Susan Peterson, Joanne Rideout. Guest: Ray Merritt.
2. Agenda: Ray Merritt requested that North Tillamook County reception be addressed in New Business. Agenda approved.
3. Approval of Minutes: David Campiche moved and Joan Herman seconded approval of the Revised Minutes of the March 22nd Tillicum Foundation Board Meeting. All voted in favor.
4. Guests: Ray Merritt contributed throughout the meeting.
5. Staff Reports:
A. Volunteer Coordinator/News & Public Affairs: Joan Herman commented that the report was thorough. Richard Hurley asked about the Daily Astorian trade. Susan Peterson explained that we do some trade for Underwriting that gives us some print advertising and that in the past they had recorded a daily story to use on our local news broadcast, but they had not been providing these of late.
B. Program Director: Report accepted without comment.
C. Operations Report: Richard Dawson observed that Graham has been really busy and provided a very detailed report. Richard Hurley asked how much the Meyer Memorial Trust grant for the Equitable Education program would be worth. Martha Wharton answered that the grant would be worth about $44k over 3 years and that she had recommended raising the ask to $60k.
D. Development Director: Susan Peterson reported that several Underwriters who had been on the fence had come in including the Port of Astoria to support The Ship Report and the AAUW would also be supporting underwriting. Susan further reported that streaming ads on the website had been sold to Crabfest, The Liberty Theater and other non-profits and that this would be an even more reliable source of funding once the internet kinks had been worked out with our website provider. LinMarie DiCianni mentioned that the Volunteer Voices intended to help volunteer to host booths at Festivals and Farmers Markets in the area this summer and needed a schedule to work with. Susan informed that she would provide everything one needed to host a booth and that Kate Brister has the schedule.
6. Treasurer’s Report: Jack Harris asked about the status of Fisher Poet funds. Julia Read reported that all 2017 Fisher Poet monies went directly into their account as they used their own credit card system this year and that we had paid $5,000 toward our outstanding balance with them. Julia added that the $15,000 remaining would be reflected in next month’s report. Ray Merritt suggested raising our administrative fees next year. LinMarie DiCianni moved and Roger Rocka seconded approval of the March 2017 Treasurer’s Report. All voted in favor.
7. General Manager’s Report: Joanne Rideout reported that in addition to the grant Graham and Martha were working on, she is waiting to hear on the grant application she submitted to the Oregon Community Foundation last year for funds that would pay for a Tillamook County sales representative. Joanne further reported that other community and public radio stations around the country were having successful membership drives. Additionally, she has tried to get an audience with Senator Jeff Merkley as a witness as to the value of CPB money. Joanne commented on how nice the foyer to the station is looking with the refurbishing contributed by John Rippey. Joanne asked the fundraising committee to help her address the question as to how much money it really takes to operate the station especially taking into consideration the repayment of our debt and possible loss of CPB funds. Jack Harris expressed concern about the number of broadcast outages undermining our “always-there-for-you” image. Joanne responded that she was equally concerned and that a new generator should be ready to install within the week. Roger Rocka suggested that we make a big deal about this. Susan Peterson stated it would be celebrated through all our normal channels. Joanne finished her report by reminding us that she would be giving a talk on the Ship Report in Oysterville.
8. No Executive Session was called for.
9. Old Business
A. Website Updates: Susan Peterson reported she is working on the streaming ad issue.
B. Strategic Plan Implementation: Joanne Rideout stated that we were making progress and that most of the goals will probably be accomplished by the end of the year. Joanne elaborated that it is most important that we even have such a plan and that we should all be thinking about what should go into it when it is time to be refreshed later this year. Roger Rocka appreciated Joanne’s summary of what folks should be working on.
C. Fundraising Committee: Martha Wharton has joined the committee, though it is down 2 of its’ 3 original members. The next meeting is with Doug Sweet next week. Joanne Rideout mentioned that if the Foundation were to lose CPB money that we would be approaching our investors in a different way as we will be needing more resources. David Campiche stated that he had arranged a meeting with Kevin Johnson to discuss planned giving and living wills. David will put him up and feed him at his Inn. It was decided to have the meeting on Saturday, May 20th. David added that Kevin Johnson had agreed to this first meeting for free, but future consultations may not be so. (Since the meeting it has been decided to meet at 9am, Saturday May 20th at the Shelburne Inn). Susan Peterson asked who was going to put together the Fundraising ad for the next Current. Roger Rocka said he would put something together and David Campiche would be writing the Board Column.
D. Fisher Poets: This topic was covered earlier in the Treasurer’s Report.
10. New Business
A. Board Email and Spam: Richard Dawson stated that Board Members should be giving out their personal emails when communicating with outside folks rather than our @coastradio or @kmun addresses, then redistributing that information to us as appropriate. Also, do not open attachments from unknown sources and don’t try to help Kenyan millionaires recover their lost fortunes no matter how much of it they promise to you. Jack Harris asked about David Campiche’s email, but nobody seems to know why he’s not getting the Board group emails. Jack will continue to send them to David individually.
B. Current Article Author: Decided earlier that it would be David Campiche.
C. Radio Reception in North Tillamook County on FM 104.3 (Wheeler, Nehalem and Manzanita). Ray Merritt reported that reception was unlistenable in these areas. Joanne Rideout stated that this was news to her and she would have some engineers look into it.
11. Outreach: Richard Dawson reported that he has a retired music teacher friend that might be interested in programming classical music.
12. Scheduled Events
Current Article Due May, 8th
Planned Giving Meeting May 20th, 9am, Shelburne Inn.
Tillicum Foundation Board Meeting, May 24th Tillicum House, Astoria
Current Mailing Party May 25th
Coast Community Radio Picnic June 4th, Cullaby Lake
Fall Pledge Drive (tentatively) September 6-13th.
13. Good of the Order: Pretty good, but not good enough to stick around for Karaoke.
14. Motion to Adjourn: Martha Wharton moved and Julia Read seconded a motion to adjourn the meeting. All approved. Meeting adjourned at 6:52pm.

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Approved Minutes

Tillicum Board of Directors Meeting

Wednesday, March 22nd, 2017

Tillicum House, Astoria, OR

  1. Call To Order about five minutes after the whistle sounded.  Attendance: Jack Harris excused, LinMarie DiCianni excused.   Present were Martha Wharton, Richard Dawson, Richard Hurley, Joan Herman, Julia Read, David Campiche, and Roger Rocka.  Manager Joanne Rideout was present but the rest of the staff was recovering from the very successful pledge drive.
  2. Approval of/changes to Agenda – Executive Session moved to end of agenda, which won the nods of all
  3. Approval of Minutes: Motion to accept Revised Minutes of Regular Board meeting on February 22nd, 2017.   Moved by David, seconded by Joan and approved by all.
  4. Welcome Guests Tillicum Foundation – Ray Merritt was in residence on the couch.  He did not address the board.
  5. Staff Reports began with a joyful discussion of the results of the pledge drive – total raised $61,267. Volunteer Coordinator’s report was emailed to the board.  There were requests that it be saved in Word or .rtf format and not in .odt. Program Director –  (no report submitted)
    C. Operation’s Report – Written report was emailed by Graham.  Ray added that our old Macs had all reached the point where they were not upgradable, so Graham has upgraded to PCs running  Windows 7 which should still good for another 4-5 years and which can run our existing software.  Richard Dawson requested that we start planning for computer and software needs after that time. Graham also reported that KAYR is going very well, largely due to Elizabeth’s efforts and influence on this youth radio project. Development Director  – Written report in packet.  Richard Dawson  complimented the Development Director on her part in the successful pledge drive.
  6. Treasurer’s Financial Reports: Roger requested explanation of how we show Fisher Poets income and amount owed on our balance and P&L reports.  FPG sponsorship and Due to/from lines on balance sheet will be equal when all money owed to FPG is paid. Motion to accept Treasurer’s Reports February ‘17. Joan moved and Martha seconded with all approving except Richard Hurley abstaining.   Roger reported on his inquiry into the rules of HSA contributions for our employees.  He spoke with the IRS by phone and with Steve Allen and with Roger’s business CPA in Fresno.  He also has a call in to an insurance agent.  None was familiar enough with HSA regulations to immediately give a definitive answer.  He believes we will have an answer before our next board meeting.
  7. General Manager’s Report: Joanne is spending her waking hours wondering how we can replicate our signal coverage if we go off the air?  She has been talking with several people to learn how to strengthen our emergency preparedness.  Joanne continues to work on the long-standing project to move the Cannon Beach transmitter to the water tower from the barn where it is now, which would increase coverage.  She is looking to containerize the transmitter for security and so that someone could access and broadcast from there in an emergency.  It would be a pilot project for what we might do elsewhere.  It would need generator for power. A discussion ensued about how we can be earthquake proof in terms of getting a signal out.  Joanne will even pursue the possibility of broadcasting from a ship, coast guard or other. In light of the threats to CPB, Martha suggested we would be more effective if small community station across the country banded together to tell their story. Joanne also said she was really gratified by pledge drive and wished she knew how to replicate its record-breaking success.

 

  1. Executive Session (moved to end of agenda and later dumped)

  2. Old Business

    A. Website Updates – Susan noted web work in her report, Richard Dawson is also working on some improvements – The discussion moved back to the pledge drive and the difficulty of setting up a sustaining membership on one’s credit card.  You have to arrange it through your bank and it’s less than ideal to send people away with that.  Sustaining membership can be done easily on PayPal but some people don’t want to use PayPal.

    B. Strategic Plan Implementation – nothing to report as pledge drive was all-consuming. Fundraising Committee Report – David talked with Arthur Dye, who worked for EcoTrust, about major giving.  Arthur recommended Kevin Johnson, a consultant who helps people raised funds.  Johnson seems willing to trade his expert advice for a weekend at the Shelburne.  David will seek to set it up and arrange for available board members and staff to meet with him.  FisherPoets – Ray will fill us in after the FPG meeting.  He hasn’t heard any negative comments and the broadcast went very well.
  3. New Business

    a. Location of April Board Meeting in Tillamook County.

Joan has made a reservation at the Lighthouse in Manzanita.  She says, “The restaurant doesn’t have a meeting room but it should be quiet at 5 p.m. and karaoke doesn’t start until 8.”  After learning several members would not be here on April 26 the board agreed to move the meeting to April 19.  Joan said she would call and change our reservation

  1. Outreach – people said things.  The acting secretary got distracted and didn’t take any notes.  A squirrel may or may not have been involved.  But my invisible friend told me this:

Joanne, Richard Hurley, and Martha were discussing funding, specifically donations to local organizations, when the Astoria Warming Center was mentioned. Martha then mentioned the Peninsula Warming Center, after which Richard asked how to contact someone at the center. He went on to say that one of the local organizations he works with wanted to donate to both organizations, but didn’t have contact information for the Peninsula. Martha said she would get that for him. CCR is ready to provide services to the community, as well as help other organizations help those in need.

  1. Scheduled Events
    A. Spring Pledge Drive was a doozy.
    B. Volunteer Voices March 27th, 12noon.
    C. Volunteer Open House March 31st, 11am-1pm.
    D. Regular Board Meeting – Tillamook County – moved to April 19!

  2. Good of the Order   Pledge drive was good   

  3. Motion to Adjourn – unanimously approved one hour and 46 minutes after the whistle.

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Board of Directors Meeting

Wednesday, February 22nd, 2017
McMenamin’s Sandtrap, Gearhart OR 5pm

MINUTES

  1. Call to Order: 5:08pm. In Attendance: Jack Harris, Julia Read, David Campiche, Richard Dawson, Richard Hurley, Joan Herman, LinMarie DiCianni, Roger Rocka. Staff: Joanne Rideout, Kate Brister, Susan Peterson
  2. Approval of/changes to Agenda: LinMarie DiCianni moved and Roger Rocka seconded approval of the Agenda. All voted in favor.
  3. Approval of Minutes: Roger Rocka moved and Joan Herman seconded approval of the Revised Minutes of the January 25th, 2017 Board Meeting. All voted in favor.
    Welcome Guests: Ray Merritt and Martha Wharton were welcomed as guests.
  4. Staff Reports:
       a. Volunteer Coordinator: Kate Brister reported that the Volunteer Voices Committee had decided to have a picnic at Cullaby Lake for volunteers later this spring, though they would still like to do some sort of station-wide volunteer appreciation such as a special T-shirt. Kate further reported that John Rippey had volunteered to spruce up the Tillicum House foyer with fresh paint and retreated wood trim, but she wasn’t sure what he needed for a budget to do so. Joanne Rideout stated that Staff could figure this out.
       b. Program Director: Many Board members expressed positive feedback for the work Elizabeth Menetrey and Graham Nystrom have been doing with the High School students.
       c. Operations Report: Graham’s report was accepted and Joanne Rideout added that a volunteer has started to digitize our music collection and that Theresa Delorenzo has donated the two hard drives to store and back it up on.
       d. Development Director: Susan Peterson reported that we have an underwriter for the Fisher Poets and that we would be selling our Whale design sweatshirts at the Gear Shack. Susan stated she is working hard on the upcoming Membership Drive and showed off the nifty cadet cap that will be available as a gift. Susan also mentioned that she is finding more time to work on Underwriting. Finally, after explaining the responsibilities, Susan passed around a sign-up sheet for Board Members to be Floor Managers during the Membership Drive.
  5. Treasurer’s Report: Julia Read reported that the auditor spent about 4.5 hours on the audit, much less time that in the past due to better organization, and that she has a list of questions left to answer that should be finished up in a week. Joan Herman asked if we were required to have an audit because we were a non-profit and how much the audit cost us. Joanne Rideout answered that we are required to have an audit as recipients of CPB money and that the audit would run between $5,000 and $6,000, noting that in the past these have cost in excess of $10,000 when we were not organized. Joanne stated that the audits are helpful when seeking grant money as well. Richard Dawson also commented on how smoothly the audit had gone. Richard Hurley asked about foregoing the Board Policy of paying employee HSA’s quarterly expressing his concern about staff leaving the organization and cash-flow issues. Julia Read explained that many of the staff need the HSA’s fully funded early in the year to pay the high deductibles their plans come with. Joanne Rideout further explained that she and Julia felt there was little risk of any current staff members leaving this year and that the HSA’s are most useful and attractive as an employee benefit when they are fully funded. Jack Harris opined that he agreed we had violated a policy set at the December 2015 Board Meeting that clearly called for quarterly funding of the HSA’s and that the policy should be changed if it was not working. Julia Read moved and Joan Herman seconded that HSA’s should be funded at the discretion of the Station Manager and Treasurer. Discussion: Richard Hurley argued that older staff members (55 and over) were getting more in HSA compensation than younger staff and this inequity is not allowed by the IRS which could lead to tax payments and penalties for the Foundation as these contributions would be considered untaxed income. Martha Wharton asked if the auditor would have an opinion on this issue and if so, could they issue a written comment. Julia agreed to bring it up with the auditor. Seven Board members voted for the change in policy, Richard Hurley voted against. Motion passed. Joan Herman moved and LinMarie DiCianni seconded to accept the Treasurer’s Reports for January 2017. Seven members voted for the motion, Richard Hurley voted against. Motion passed.
  6. General Manager’s Report: Joanne reported that the generator issue should be resolved in a week or so, but that we currently had no backup power on Megler Mountain. Joanne further reported that she would arrange a meeting with Senator Merkley to discuss CPB funding and that we would know more when the Trump Administration released its’ proposed budget next month. Joanne explained that she will be positioning Coast Community Radio as a poster child for rural community and emergency services and that such a high-risk area as ours would not be favorable to politicians that allowed those services to be lost. David Campiche suggested that we target officials that did not already support the funding of our Foundation. Roger Rocka expressed concern that we not pit ourselves against NPR and split public radio supporters into different camps as this would benefit the divide and conquer strategy used to dismiss support of public radio. Joanne agreed and added that the National Federation of Community Broadcasters would send a representative out to meet the Senator with her. LinMarie DiCianni reminded the Board that as a 501c non-profit we had to be careful when advocating for political issues. Richard Hurley asked Joanne about the status of the leaking roof. Joanne answered that it was minor and Albert was taking care of it.
  7. Executive Session: No Executive Session was called.
  8. Old Business:
       a. Website Updates: Susan Boac reported that she had sold the first banner ad and that while it didn’t work exactly as she hoped, it was good practice. Richard Dawson reported that he appreciated the feedback he got on Event Submission and had made the Submission button more obvious. Richard added that he was working on making the donation form better for smaller screens.
       b. Strategic Plan Implementation: Discussion deferred.
       c. Fundraising Committee Report: LinMarie DiCianni stated her report could be found in the Board Meeting Packet and that she was interested in hearing more about Roger Rocka’s conversation with Jennifer Maxwell of Maxwell PR. Roger Rocka explained that he’d had previous contact with Maxwell PR with the Chamber of Commerce years ago and that the agency had grown quite a bit since then. Roger added that Jennifer appreciates doing work that speaks to her heart, including helping KMUN. Roger had provided a list of ideas from Jennifer in an email and stated that we needed to look at the return on investment for each of them to determine if they are appropriate for action. Roger highlighted having a PR packet available to Board Members that could be used to introduce businesses to CCR’s mission and make contact with Susan as well as letting Maxwell PR use the analytics of our website and social media to help us use social media to promote fundraising. Susan Boac reminded the Board that any Event Fundraising is very time-intensive for Staff and would detract from their core duties. David Campiche would like to keep the idea of planned giving alive. Joan Herman asked if she could be of assistance with the social media and Joanne recruited her before she could finish the sentence. Roger commented that our Facebook donation option could be better utilized.
       d. Fisher Poets: Julia Read stated that she and Ray Merritt would meet with the organizers after the event this weekend to help them plan for their future independence. Ray Merritt informed the Board that the Gear Shack will be in the Hobson Building this year. Julia asked if they had tested their credit card machine yet and Ray answered not yet, but will before Friday.
  9. New Business:
       a. Floor Managers for Membership Drive: 6 Board Members signed up to help.
       b. By-Law Change Discussion: Richard Dawson asked to change the By-Laws to drop the 60 day deadline for filling Board vacancies as it made the already challenging job of filling vacancies that much more difficult and seemed arbitrary. A long discussion ensued for which the Secretary’s note taking fell short of capturing the nuance and passion that was expressed. Joan Herman moved and Julia Read seconded a change to the Bylaws that would eliminate the 60 deadline for filling Board vacancies. 7 voted for the change with Richard Hurley dissenting. Motion passed.
       c. Discussion and vote to elect Martha Wharton as a Board Member of the Tillicum Foundation. Julia Read moved and David Campiche seconded that Martha Wharton be elected by the Board to fill the 9th and final position on the Board. 7 voted in favor with Richard Hurley dissenting. Martha Wharton is elected to the Board.
  10. Outreach: Roger Rocka reported that there were new Coast Community Radio listeners at the Warming Center. Susan Boac encouraged Board Members to take and distribute the new edition of the Current. Ray Merritt would like to see his recording of City Council meetings used more effectively in local news reports and that his landscape guy had come and chopped back the blackberries and other brush around the Tillicum House property. Ray also pointed out an app called 5-Calls that was helpful in knowing which public servants to contact and how to do so.
  11. Scheduled Events:
      a. Spring Membership Drive March 13th-22nd
      b. Regular Meeting of the TF Board March 22nd, at the Tillicum House.
  12. Good of the Order: Jack Harris reported that he would not be able to make the next Board Meeting and recruited Roger Rocka to take the Minutes. There may be a Cuban cigar in it for him.
  13. Motion to Adjourn: LinMarie DiCianni moved and Joan Herman seconded to adjourn the meeting. All voted in favor. Meeting adjourned at 7:26pm.

_____________________________________________

Board of Directors Meeting
Wednesday, January 25th, 2017
Tillicum House, Astoria OR 5pm

MINUTES

  1. In Attendance: Richard Dawson, Joan Herman, Julia Read, LinMarie DiCianni, Roger Rocka, David Campiche, Jack Harris, Joanne Rideout. Excused: Richard Hurley. Call to Order: 5:00pm, on the Whistle.
  2. Approval of Agenda: Julia Read moved and Joan Herman seconded approval of the Agenda. All voted in favor. Later on the in meeting “Next 35 Gala” was added as New Business.
  3. Approval of Minutes: Roger Rocka moved and Joan Herman seconded approval of Revised Minutes of Regular Board Meeting on 12/28/16. All voted in favor.
  4. Welcome Guests: Ray Merritt and Martha Wharton joined the meeting. Both contributed as noted in ensuing minutes. Jon Broderick with Fisher Poet’s Gathering joined us to sign agreement. See 9g.
  5. Staff Reports:
    a. Volunteer Coordinator: Richard Dawson commented that it was encouraging to get new volunteers at the Volunteer Voices meeting and he feels Kate Brister is doing a great job. LinMarie DiCianni reminded the Board that the next Volunteer Voices Meeting is Monday, January 30th at 5:30pm so folks can make it after work. Responding to the Volunteer Voices suggestion that we have a Volunteer Recognition gathering sometime in April, Richard Dawson agreed that these events were productive. It was decided to wait for more detailed recommendations and a report from Kate at the next meeting before moving forward with plans.
    b. Program Director: Richard Dawson is relieved to see we have new classical music programmers.
    c. Operations: Graham Nystrom reported that he sent the new CD players back to be replaced with ones that will respond to the switches on the board. Graham further reported that the new sound card has been installed and all three streams are running well and that Underwriting will now be able to stream with podcasts, adding to their value. Graham also explained that the control module on the new generator at Megler Mountain has been replaced in time to see if it works during a planned power outage in Pacific County. A raven tapped three times on the window forebodingly. Graham explained he had helped streamline some office email in-boxes and was close to deciding on a method and means to start digitally archiving the music library to be accessible from the air-room. Graham presented three options for updating the air-room soundboard. The first; to milk what we have as long as we can is what we are doing. The second option would be to keep everything simple, but upgraded to new and reliable for about $5,000. Finally, the cool, big, awesome, expensive option could run as high as $30,000. Joanne Rideout added that she had revised her grant writing strategy and broken it into smaller chunks for more specific projects and that the soundboard could be a good place to start. Joanne further reasoned that with Graham’s capabilities, the station has much more flexibility with how it replaces equipment. Martha Wharton agreed that a smaller grant will have a better chance to be funded.
    d. Development Director: Roger commented that we’d had a good month for income from both Underwriting and Memberships. LinMarie asked if the Front Desk staff could have better directions on how to add an event to the calendar. Julia Read stated that there were plans to put that together when Susan returned. Richard Dawson asked that the Board members take time to try to add an event and then report back to him with any problems encountered.
  6. Treasurer’s Report: Julia pointed out that payroll expenses now matched up with the reporting month and she will no longer have to make a year end adjustment to realign them. Julia reported that the auditor had been delayed until the following Tuesday (January 31st). Julia further reported that we would be filling out our own 990 and that due to the delay with the auditor she would be filing a six-month reporting extension as the deadline is February 15th. Ray Merritt asked how much money we had transferred back to the Fisher Poet account. Julia answered that she and Joanne had not talked about that and would be discussing it. LinMarie asked how much of our total budget comes from the CPB/Federal government. Julia answered about 30%. The Board expressed concern about an anticipated lack of support for the funding of public/community radio at the Federal level for the foreseeable future. That damn bird kept knocking at the window. David Campiche moved and LinMarie DiCianni seconded approval of the Treasurer’s Report for December of 2016. All voted in favor.
  7. General Manager’s Report: Joanne summarized that the second new generator would be installed at the Tillicum House with the old Tillicum generator being moved up to Megler Mountain to support the OPB site. Joanne added that we provide Hauer’s with Underwriting because they are so helpful and valuable when it comes to generator maintenance and troubleshooting. Joanne informed the Board that the accountant would only be needing to do a few things because the bulk of the audit work had already been done by Julia saving the Foundation tremendous expense. The Board expressed its’ appreciation to Julia. Audits are required for our CPB monies. Julia contributed that she would have the auditor come as early as November next year to avoid having to file an extension. Roger asked how the employee health insurance would be affected by changes to the ACA. Joanne responded that 2017 benefits are locked in at this point. Joanne noted that we should be developing a skeleton backup plan for the loss of Federal funding. Joanne requested a permanent Agenda item after the Manager’s report that would keep us focused on our Strategic Plan. It will be titled: Strategic Plan.
  8. Executive Session: No Executive Session was called for.
  9. Old Business:
    a. Website Update: Richard Dawson reported that we have 3 Gigabytes of storage capability of which we are currently using only 32 Megabytes therefore we have lots of room to store our podcasts for the time being. Richard confirmed that the new Board Members were now on the website.
    b. Progress on Grants: In the future this will be covered in the General Manager’s report.
    c. Policy Book Consolidation: Secretary Jack Harris informed the Board that he had provided Richard Hurley with Policy changes since December of 2015, though only a couple of days ago. Jack will get Richard Hurley the rest of the information he needs to consolidate these policies.
    d. Strategic Plan Implementation: See General Manager’s report.
    e. Fundraising Committee: Roger reported that they had talked over new ideas and Susan had convinced him that there was a lot of room for growth in what we are already doing. For instance, during pledge drives we need more people pitching and creating an air of excitement to promote people calling in, including more Board member participation. Roger additionally reported that Susan was working on packets of information and talking points that Board members could use when out in the public or at businesses to promote Underwriting. Roger further reported that they discussed planned giving. David Campiche stated that he had sent Susan some information and feels that in the long term this will be vital to the stations survival. Roger stated that he would look into Maxwell PR to promote Underwriting on CCR. Richard Dawson asked how much money is donated to the station via Paypal over the internet. Julia said she would look into it.
    f. TF Board Meeting dates and locations for 2017. This was accepted by the Board as a good working plan. Meeting in February will be in the Seaside/Warrenton area. Jack Harris will identify, reserve and disclose said location.
    g. Fisher Poets: This item was taken care of after Welcoming Guests so Jon Broderick wouldn’t have to witness the raven at the window. Jon signed the Agreement Between Tillicum Foundation and Fisher Poets Gathering. Everyone appreciates each other.
  10. New Business:
    a. Next 35 Gala. LinMarie reported that the Volunteer Voices committee had suggested a big celebration of our 35th year in the Spring of ‘18 that looked ahead to our next 35 years. Julia commented that 5 year increments are great times to do something special. Someone noted that it could be one big party or a year long promotion. Julia Read moved and David Campiche seconded a motion to plan a celebration for our 35th year. All voted in favor.
  11. Outreach: Julia reported that she took her computer to a gentleman she learned about on Donna Quinn’s show for repair. Julia got excellent feedback about the station from him. Joanne reported that she has been invited to do a Ship Report talk at the Oysterville School. Roger asked what was to become of the recordings Joanne made during the Women’s March. Joanne answered that some of them went into a story on the march and she intended to make a collage of the rest to post on our Facebook page.
  12. Scheduled Events:
    a. January 30th – Volunteer Voices 5:30pm Tillicum House
    b. February 6th – Due date for Current Article.
    c. February 22nd – Next TF Board Meeting – location TBA
    d. February 23rd – Publication of the next Current.
    e. March 13th-22nd – Spring Pledge Drive
  13. Good of the Order: Goodly.
  14. Roger Rocka moved and LinMarie DiCianni seconded that the meeting be adjourned. All voted in favor. Meeting adjourned at 6:58pm.

 

_____________________________________________________________

Approved Minutes
Tillicum Foundation
Board of Directors Meeting
Wednesday, December 28th 2016
Fulio’s, Astoria 5pm

  1. Call to Order: 5:07pm. In Attendance: Richard Dawson, Richard Hurley, Joan Herman, Jack Harris, David Campiche, Julia Read, Roger Rocka, LinMarie DiCianni, Joanne Rideout, Susan Boac, and Featuring Special Guest, Ray Merritt.
  2. Agenda Approved.
  3. Approval of Minutes: Richard Hurley moved and Joan Herman seconded approval of the Tillicum Foundation Board Minutes of November 30th, 2016. All voted in favor. Roger Rocka moved and Julia Read seconded approval of the Special Board Meeting Minutes of November 5th, 2016. All voted in favor.
  4. Welcome Guests: Ray Merritt was welcomed as a guest.
  5. Staff Reports:
    a. Volunteer Coordinator Report: Roger Rocka suggested that Kate Brister connect with the KBOO Volunteer Coordinator to trade notes. There was a general discussion of the value of both on and off air volunteers and the importance of using their talents effectively and efficiently.
    b. Program Director Report: Julia Read commented that she appreciated the number of programming responses that came back from the November Membership Election.
    c. Operations Report: Graham Nystrom reported that he was working on sound cards for the re-furbished streaming computers. Graham further reported that the generator issues on Megler Mountain could be fuel supply related. Graham added that he and Elizabeth were returning to the High School to work with more students on radio projects. Richard Hurley asked what would be his greatest concern for station operations in the next 12 months. Graham answered that he doesn’t anticipate anything worse than computer and sound card replacement that would cost a couple thousand dollars.
    d. Development Director Report: Joan Herman agreed to write the Board Column for the February Current. Julia Read commented that we did really well at the Gifts That Make a Difference event. Susan Boac agreed and said we would be back with more radios and sell them for more. Susan offered the Fundraising Committee a half page of the next Current to contribute to their fundraising.
  6. Treasurer’s Report: Roger Rocka observed that the CPB grants were done differently in the reports. Julia Read agreed and explained that starting with this report there will be new lines for unrestricted and restricted payroll expenses. Joanne Rideout further reported that this would put us in compliance with new reporting guidelines. Richard Hurley asked how he could access changes to the financial reports. Julia Read stated that she would provide him with reports upon an email request. Roger Rocka moved and David Campiche seconded approval of the Treasurer’s Report for November 2016 as submitted. All voted in favor except for Richard Hurley who voted in opposition. The motion passed.
  7. General Manager’s Report: Joanne Rideout asked that the Board approve the Strategic Plan that we have been working on the last couple of months. Joanne explained that this would allow us to close the Meyer Memorial Trust grant and it would provide direction for Board and Staff with a means to judge progress. Joanne is especially interested in updating station equipment, last done in 2001 and adding another sales rep in South County. Roger Rocka commented he appreciates the work she has put into this and asked for her help in prioritizing elements of the plan. David Campiche suggested that we set goals high and not compromise them and that he would be interested in bringing in outside help to guide us toward the goals. David Campiche moved and Julia Read seconded adoption of the Strategic Plan. All voted in favor. Joanne Rideout, David Campiche and Susan Boac agreed to set up a meeting with Sam Johnson at the Columbia River Maritime Museum to discuss fundraising.
  8. No Executive Session Called
  9. Old Business
    a. Website Updates: Richard Dawson reported that a Change Control Committee had been formed consisting of Richard Dawson, Susan Boac and Joanne Rideout for website changes to go through. Roger Rocka observed that the site has been improving incrementally, though he was unable to get the On Air button to work. This devolved into a discussion of Flash technology and Apple’s reluctance to use it. It was reported that Keliegh at beachdog had provided us better analytics to see how people are using the site. Susan Boac reported that she was fixing some of the drop down menus. Richard further reported that he would look into hosting costs to keep podcasts available indefinitely.
    b. Progress on Grants: Joanne Rideout reported that we live in a competitive grant world, but she believes it is helpful that she is engaged and part of the organization rather than a mercenary grant writer.
    c. Policy Book Consolidation and Update: The Secretary agreed to provide Richard Hurley with Policy changes from the Minutes of the last year.
    d. Strategic Plan Implementation: Staff will provide priorities for implementation.
    e. Fundraising Committee Report: Have not met yet. Will provide a report by next meeting.
    f. Proposed TF Board Meeting Dates and Locations for 2017: Secretary will re-do this before drinking.
    g. Fisher Poets: The Fisher Poet group has not had a meeting since the last report. Richard Hurley moved and Joan Herman seconded transferring Fisher Poet money back into their account and making them aware of the money they have. Discussion: Ray Merritt recommends transferring some of it. Julia Read believes that we are the fiscal sponsors and technically the money is the Tillicum Foundations. Julia further stated that when they are ready to be their own 501c that the money will be available to them and she expects that to be about 3 years from now. Roger Rocka stated that he is not ready to support the motion because of the consequences to our budget, but we should reverse this trend. Julia Read indicated she would like to be present at the next meeting of the Fisher Poets involving finances. Richard Hurley voted for, all else voted in opposition. Motion failed.
  10. New Business: None.
  11. Outreach: Joanne Rideout reported that her story on Hoax Coast Guard calls had been picked up by several news agencies and rebroadcast with the Coast Radio tagline.
  12. Scheduled Events: Wednesday, January 25th – Next TF Board Meeting – Tillicum House
  13. Good of Order: Order pretty good.
  14. Motion to adjourn: Made, seconded and approved at 7:38.

__________________________________________________________________

Approved Minutes
Board of Directors Meeting
Wednesday, November 30th, 2016
Tillicum House, Astoria OR, 5pm

  1. In Attendance: Richard Dawson, Richard Hurley, Julia Read, Roger Rocka, David Campiche, Joan Herman, LinMarie DiCianni, Jack Harris, Joanne Rideout, Ray Merritt, Kate Brister. Call to Order 5:02pm.
  2. Changes to Agenda: Add check signing authority to Treasurer’s Report. Add Fisher Poet Contract to Executive Session. David Campiche moved to approve Revised Agenda, Roger Rocka seconded. All voted in favor.
  3. Approval of Minutes. Roger Rocka moved to accept revised Minutes of the Tillicum Foundation Board regular meeting of October 26, 2016. David Campiche seconded. All voted in favor.
  4. Welcome Guests: Ray Merritt and Donna Quinn came as a guests. Both seemed to have a great time.
  5. Staff Reports:
    a. Development Director: Joanne Rideout said she would speak to Susan Boac about what she needs as a Board Liaison for thank-you calls and cards. LinMarie DiCianni volunteered to write the next Board article for the Current. Richard Dawson asked the new Board Members to get him a bio and photo for the website and volunteered to take a picture if they needed one.
    b. Program Director: Elizabeth Menetrey explained that she would be at the High School with the KMUN Media Club on Thursday, December 1st and is excited about developing a new generation of volunteers for the station.
    c. Operations Report: Graham Nystrom took a break from installing a new lock on the front door to report that he was installing a new lock on the front door. Graham also reported that he had updated three of the station computers and was looking into a database solution for digitally storing the music library possibly utilizing iTunes or Windows Media Player. There are many details to work out yet.
    d. Volunteer Coordinator: Kate Brewster reported that her biggest priorities were recruitment and retention of volunteers. Kate stated she would like to staff the front desk with a deep bench of trained volunteers and asked for six months before the station resorted to making it a paid position. Kate explained she would like to have more team-building activities for volunteers and to raise the profile of off-air volunteers and volunteer opportunities. Kate reported that she had formed a Volunteer Voices Committee to examine the suggestion box items (another feature brought back by Kate), identify volunteer issues and solutions and then to make referrals to the Board. Kate said this committee is looking forward to working with the Board in defining fundraising and grounds maintenance responsibilities. Kate asked for an annual budget of $200 to run this committee.
  6. Treasurer’s Report: Julia Read reported that we do not yet have a date for the auditor, but the financials are ready to audit. Roger Rocka noted that the P&L was looking pretty dismal until the CPB money came in. Joanne Rideout reported that all the bills are now caught up including our line of credit and the Fisher Poet fund. Julia Read explained that September didn’t have any accounts receivable posted because of switching from cash to accrual accounting for the end of the fiscal year. Richard Hurley opined that we should pick one system and stick with it for consistency. Julia feels we do not have enough accounting resources to keep an accrual system year round. Roger Rocka pointed out that it was incumbent upon the Treasurer to keep the Board informed about these anomalies. Roger Rocka moved to approve the Treasurer’s Report as presented. Joan Herman seconded. All voted in favor except Richard Hurley. Richard Hurley voted in opposition.
    Julia Read stated that with new Board Officers we needed to reassign appointed signatories for the check book. Resolution: The Board recognized that Richard Dawson, Jack Harris, Julia Read and Joanne Rideout shall have check signing authority for the Tillicum Foundation. Jack Harris moved that the Resolution be passed. Roger Rocka seconded. All voted in favor.
  7. Managers Report: Joanne Rideout urgently persuaded the Board to set up a Board run Fundraising Committee to compliment the Pledge Drives and Underwriting the station now relies on. Joanne said this is especially important with the new Federal Administration as CPB funds could be at risk. Joanne was hopeful that Emergency Preparation funding for stations such as ours would appeal across the political spectrum.
  8. Executive Session was called for at 6:15. Left Executive Session at 6:45.
  9. Old Business:                                                                                                                                                               a. Website Updates: Richard Dawson reported that we need to be more aggressive about Website care. Richard feels we need a Change Control Committee to identify, cost and implement Website changes with beachdog, our Website managers. It was mutually decided that Joanne, Susan and Richard Dawson would make up the Change Control Committee and that Richard would be the official liaison with Keliegh and beachdog.

b. Progress on Grants was reported on in the Manager’s Report.
c. Policy Book Consolidation under review.
d. Confirmation of Board Members Terms of Office. For the record: Jack Harris, Julia Read, Richard Hurley and LinMarie DiCianni will be running for a two-year term at the 2017 Annual Meeting next November. David Campiche, Richard Dawson, Roger Rocka and Joan Herman will be running for a two-year term at the 2018 Annual Meeting in November of that year.
e. The Fellowship Hall at Grace Episcopal Church has been reserved for the first Saturday in November in 2017 for our Annual Membership Meeting. Richard Dawson agreed to compile and present a Ballot for that meeting to the Board before publication.

10. New Business:
a. Strategic Plan Implementation: It was agreed that the Board and Staff would compile 1 year goals by the next meeting to work toward in 2017.
b. TF Board Fundraising Sub-Committee was formed to include David Campiche, LinMarie DiCianni and Roger Rocka.
c. CPB Funding Fragility – This was discussed during the Manager’s Report.
d. Secretary Jack Harris will provide the Board with a 2017 list of meeting dates and proposed locations by the December meeting. Julia Read will send the Fisher Poets Committee a counter-counter offer on a Contract between the Tillicum Foundation and Fisher Poets.
e. Secretary Jack Harris will take over non-technical Fisher Poet liaison duties from Ray Merritt. He would apparently agree to do anything to end this meeting.
11. Outreach: Jack Harris reported visiting the Fisher Poets Meeting.
12. Scheduled Events:
a. December 10th – Gifts That Make a Difference – McTavish Room
b. December 13th – Volunteer Open House, Tillicum House 3-5pm
c. December 28th – Next TF Board Meeting – Fulio’s 5pm
13. Good of the Order: Julia Read commented that the order could be better with more Board participation in scheduled fundraising events such as Giving Tuesday.
14. Jack Harris moved and Richard Hurley seconded a motion to adjourn. All voted in favor. Meeting adjourned at 7:40pm.

________________________________________________________________________

Approved Minutes
Special Membership Meeting Edition
Board of Directors Meeting
Saturday, November 5th, 2016
Fellowship Hall, Grace Episcopal Church

  1. Call to Order and Attendance: 11:45am. Roger Rocka, Joan Herman, Joanne Rideout, Julia Read, David Campiche, Richard Dawson, Jack Harris, LinMarie DiCianni. Missing: Richard Hurley
  2. Approval of/changes to Agenda. No changes.
  3. Board Election of New Board Member. Roger Rocka moved and David Campiche seconded a motion to elect LinMarie DiCianni to the Tillicum Foundation Board. All voted in favor.
  4. Welcome New Board Members. David Campiche, Joan Herman and LinMarie DiCianni were welcomed.
  5. Welcome Guests. No guests.
  6. New Business: Election of Officers
    a. Board President: Roger Rocka moved and Jack Harris seconded a nomination to make Richard Dawson Board President. All voted in favor.
    b. Board Vice President: Richard Dawson moved and Julia Read seconded a nomination to make David Campiche Board Vice President. All voted in favor.
    c. Board Treasurer: Roger Rocka moved and Richard Dawson seconded a nomination to make Julia Read Board Treasurer. All voted in favor.
    d. Board Secretary: Roger Rocka moved and David Campiche seconded a nomination to make Jack Harris Board Secretary. All voted in favor.
  7. Scheduled Events
    a. November 30th: Next Regular Meeting of Tillicum Foundation Board
  8. Good of the Order: Order good and getting better.
  9. Motion to Adjourn: Richard Dawson moved and Joan Herman seconded a Motion to Adjourn. All voted in favor. Meeting adjourned at 11:57am.

___________________________________________________________________

Approved Minutes


Board of Directors Meeting

Wednesday, October 26th, 2016

Shelburne Inn, Seaview WA, 5pm

  1. Call to Order at 5:19pm. In attendance: Ray Merritt, Roger Rocka, Richard Dawson, Richard Hurley, Julia Read, Jack Harris, Joanne Rideout and Susan Boac. 

  2. Approval of/changes to Agenda: Ray Merritt called for an Executive Session to be held at the end of the meeting. 

  3. Approval of Minutes: Richard Dawson moved and Richard Hurley seconded approval of Minutes for TF Board Meeting of 9-28-16. All voted in favor with Jack Harris abstaining as he was not present.
  4. Guests: David Campiche joined the meeting as a Guest as we all anticipate he will be a member of the Board at the next meeting. 

  5. Staff Reports:

a.Development Director:Susan Boac reported that Keleigh the Webmaster has 
made the changes asked for and is one more round of fine tuning away from making our new home-page live. Susan also notified the Board that she needs some more volunteers to staff our booth and the Gifts That Matter event being held in the McTavish Room on December 10th.

b.ProgrammingDirector:Reportaccepted.Itwassuggestedthattheelections coverage and recorded candidate forums be moved to one page on the website.


c.OperationsDirector:Reportacceptedwithaweandgratitude.Inthefuture,the Board would like to see reports from both the Volunteer Coordinator and Membership Services Staff. That would be Kate and JD. Thank you. 


  1. Treasurer’s Report: Julia Read reported that the books are just about ready to be audited with a few adjustments to be made on Fisher Poet and payroll taxes. Richard Hurley asked why fundraising is down this year. Joanne Rideout explained that many non-profits are down during election years. Richard Hurley stated he thinks it is important to more aggressively go after elapsed memberships. Joanne added that end of year letters are also an important fund-raising strategy. Richard Dawson moved and Ray Merritt seconded approval of September Financials. All voted in favor.
  2. General Manager’s Report: Joanne thanked everyone that participated in the day’s Strategic Planning that took place at the China Beach Resort earlier that afternoon. Joanne also complimented CCR staff for their thorough covering of the storm and tornado in Manzanita. Joanne mentioned that there was a new Google doc list that could be used to make sure we were covering storms comprehensively in the future and that we had done an especially good job keeping our Facebook page updated. Joanne felt that we did a great job of letting the community know that we care about them when the lights go out. 

  3. Executive Session: Deferred until end of meeting. Executive Session was entered at 7:01pm until 7:20pm and was called to discuss Personnel Issues. Ray Merritt moved and Richard Dawson seconded Treasurer’s recommended staff salary adjustments. All voted in favor.
  4. Old Business:
Website: Susan Boac reported that the new homepage on our website would have a better layout that will be easier to navigate and have improved search features.Grants: Joanne Rideout stated that she had given herself a November 30th deadline to have the equipment upgrade grant written and submitted.
Policy Book Consolidation: In progress. We will make sure that the new Board 
Members have links to the Google docs with the last three years of Agendas, Minutes and Financials to peruse. 
It was agreed that the first people will get to the Annual Meeting by 7am on November 5th to start cooking and 8am to help set up. 

  5. New Business: Nothing new under the sun. 


     11. Outreach: Ray Merritt is leaving the Board and advised that we need to get the following 
tasks/responsibilities covered:


a. Remote Broadcasting of Troll Radio Review.


b. This will be his last year of Fisher Poets.

c. He will continue to record City Council Meetings for the time being.


d. He will continue to maintain staff and board email accounts.


e. He will continue to maintain KMUNies account.


f. He will try to check in on the translators every 3-4 months.


g. He will help Terry and other technicianswith Megler Mountain access.


h. He will continue to maintain Mac computers at the station until replacement.

i. He would like to stay and train tech staff at the station.


Finally, Ray reiterated his concern about needing to find a reliable back-up and 
eventual replacement for Terry’s expertise. 


  1. Scheduled Events:Annual Membership Meeting: Saturday, November 5th.

  2. Board Meeting directly following Membership Meeting.

  3. Current Article Due: November 7th.

  4. Next Regular TF Board Meeting: November 30th 5pm Tillicum House
  5. Giving Tuesday: December 6th.
  6. Gifts That Make a Difference Fair: December 10th.
  7. Good of the Order. Mussel Chowder and Shelburne Inn is very good. 


Motion to Adjourn: Richard Dawson moved and Richard Hurley seconded that we adjourn the meeting. All voted in favor. Meeting adjourned at 7:21pm.

 

 

 

_____________________________________________________________

Approved Minutes of Tillicum Foundation Board of Directors Meeting

Wednesday, September 28th, 2016
Tillicum House, Astoria

Meeting Called To Order at 5:05 p.m. In Attendance: Richard Dawson, Richard Hurley, Julia Reed, Ray Merritt, Roger Rocka, Joanne Rideout and Susan Boac. Jack Harris was excused.

Richard Dawson moved and Ray Merritt seconded a motion to approve the Agenda with the addition suggested by Roger Rocka of a discussion of open board positions as Item 10-A. Unanimous.

Richard Hurley moved and Richard Dawson seconded a motion to accept the Regular meeting minutes of August 24, 2016. Unanimous.

LinMarie DiCianni was welcomed as a guest at the meeting. LinMarie is an office volunteer and has submitted her letter of intent for election to the board.

Staff Reports
Susan Boac presented the development report. It was felt the Pledge Drive raised an

amount of money proportionate to its length, $36K. Next full drive will be in March and there will be a one-day drive December 6. Richard Dawson volunteered to write the board article for the December issue of The Current, which is due for submission November 7.

The Program Director was not present but her written report brought us up to date on interesting new programs and new hosts.

Joanne Rideout again praised the quietly competent work being done by new Operations Director Graham Nystrom.

The Treasurer’s Financial Reports showed how important the September pledge drive was since the coffers were down to mothballs and lint at the end of August. Julia Read presented a proposed budget for the next fiscal year. The current year’s budget was pretty accurate on the expense side but memberships and donations both fell short of predictions on the income side.

Ray Merritt moved and Richard Dawson seconded a motion to approve the August ‘16 treasurer’s reports. Unanimous.

General Manager Joanne Rideout reported she has developed a new web page to demonstrate CPB Community Service Grant (CSG) Compliance. She is working on a long-range project to establish a unique network of local area emergency transmitters in coastal communities that could be mobilized by officials in a disaster.

There was no Executive Session.

Susan Boac has instructed our web developer to go ahead with establishment of a 20 second commercial message slot that can preceed each streaming session and might raise an extra $10,000 per year.

Nothing to report on Grants or Policy Book.

Susan and Joanne were asked to contact the board if any additional help is needed on the Nov. 5 annual meeting. Some board members will arrive at 8 a.m. to set up the room.

10-A New Business There are six open board positions to be filled at or after the Annual Membership Meeting The top three vote recipients will fill the expiring two-year terms of Roger, Ray and Richard D. The next highest vote recipient will fill the remaining one-year term of Margaret Frimoth. If the membership approves the new bylaws, the board will elect persons to fill its two new board positions at its meeting immediately following the membership meeting.
A $25 minimum membership will be required for a member to vote at the meeting.

Susan reports she has six letters of intent in hand with two days to go before the filing deadline. Unfortunately, Ray Merritt indicated at the meeting that he does not think he will run. Richard Dawson and Roger Rocka urged Ray to change his mind.

Outreach – Roger reached out to buffalo and bear, Richard D. reached a block farther North. Nothing is too good for the Order.
Susan indicated she has things in hand for the mailing of the ballots by the October 5 deadline.

Our next board meeting on October 26 will be combined with a strategic planning session requested by Joanne. The plan is to have the meeting at The Shelburne Inn from 11 a.m to 7 p.m including both lunch and dinner. The regular meeting part would begin at 5 over dinner. Joanne will confirm in an email to the board after checking with the venue.

Ray moved to adjourn, Richard D seconded and the vote was unanimous. It was observed that we finished early – 6:45 – and that Jack Harris must be the problem because meetings have consistently run late when he has been present.

Notes by RR

____________________________________________________________

Approved Minutes

Board of Directors Meeting

Wednesday, August 24th, 2016

Baked Alaska, Astoria, 5pm

AGENDA

1. Call To Order and Attendance 5:06 p.m. Richard Dawson, Richard Hurley, Ray Merritt, Julia Read, Roger Rocka, Joanne Rideout. Everyone else on vacation.

2. Approval of/changes to Agenda – Julia Read requests delete item 6-B because it was completed at the July meeting.

3. Approval of Minutes: Motion to accept Regular meeting minutes of July 27th, 2016. Moved by Richard Hurley, Second by Ray Merritt, unanimous

4. Welcome Guests Tillicum Foundation – None

5. Staff Reports A. Development Director Richard Hurley’s question about the website will be discussed under item 9-A. B. Program Director – accepted without comment C. Operation’s Report – Ray Merritt reports automation needs are so different on KMUN and KCPB that it’s taking time for Graham to get both running flawlessly. There are growing pains with the new equipment but Graham is doing a great job. Graham has been fixing problems remotely from Hawaii. Richard Hurley asked what is happing on the local breaks during NPR News
from 5 to 6 p.m. Answer: One is being recorded in advance, the other is just going to music. Board discussion ensued of importance of news, absence of a dedicated evening news person, the desire to have more local reporting and the current constraints of our budget.

6. Treasurer’s Financial Reports Julia Read reports funds raised during the generator drive are not actually restricted. Joanne Rideout and Ray Merritt report one generator is hooked up, the other is scheduled to be connected next week. Albert will need to install cement slab for the 2nd generator. What was wrong with the old one? The block was cracked. A. Motion to accept Treasurer’s Reports July ‘16 – yes, and a second too. And a unanimous vote to accept. Unfortunately the lame acting secretary failed to note the names. B. Merchant Card Services Resolution

7. General Manager’s Report – last item led to discussion of website. Richard Dawson is suggesting a lower price maintenance contract and discussion of creating a more comprehensive and intuitive site. Some of what is now horizontal will be made vertical for easier comprehension and navigation. Beachdog is on guard against further hacking. Susan is considering adding paid advertisement to our “listen now” button so you we hear a brief ad before hearing the program or podcast. Roger Rocka asks that we research how much revenue this might bring in and measure that against the irritation factor.

8. Executive Session – None

9. Old Business
A. Website Updates – see above B. Affirm work Session Decisions on By Laws Richard Hurley moves that we accept the bylaws as presented by the bylaws committee with the elimination of the word “annual” in Article VII, Secton 2 of the committee’s proposal. The motion dies for lack of a second. Ray Merritt moves and Richard Dawson seconds affirmation of the bylaws decisions made at the work session two weeks ago as laid out in the Bylaws document prepared by Roger Rocka, and including the new language shown in bold type and the omitted old language shown in strikeouts. Approved on a 4 to 1 vote with Richard Hurley voting no. This action means the amended bylaws will be presented to the membership for approval at the November 5 membership meeting Julia Read moves and Ray Merritt seconds that the board pay any increase in the mailing cost of this year’s ballot compared to last year. Approved 4 to 1 with Richard Hurley voting no. Richard Hurley moves that the bylaws amendments take effect immediately as he interprets Article VIII, Section 3 of the bylaws update to mean. Motions dies for lack of a second. C. Progress on Grants – nothing to report D. Policy Book Consolidation Richard Hurley has looked over the material he has. Roger Rocka will contact Carolyn Wells to see if she knows the whereabouts of the policy book she had when she served as Secretary. Joanne Rideout will search her office.
E. Annual Meeting Details (Agenda, assigned help) Joanne Rideout reports breakfast is taken care of. Board will come early to help set up tables and chairs. Jack Harris will be asked to use his magic secretarial powers to count heads and make sure we have at least 35 members present to constitute a quorum. People will two heads can only be counted as one. F. Station Security Update – Joanne Rideout and Graham discussing and working on it. Priority is to protect personnel.

10. New Business A. Mailing list of off-air volunteers – Joanne Rideout, Kate and JD will work to assemble a list of the non-programmer volunteers who we call upon for help with food, phones, mailings, office staffing, many etcs. B. Board Candidate recruitment – Roger Rocka reports he has contacted 14 people so far. 5 have had to decline for various reasons. He has also asked Drew Herzig to suggest candidates Roger can invite to run to help us increase diversity on the board. Richard Dawson has contacted two potential candidates. Roger encouraged all board members to invite people to run. Julia Ewd moved for the board to elect David Campiche to the board effective immediately. Richard Dawson seconded. Ray Merritt said we are too close to board elections to be making an appointment now, an opinion shared by Roger Rocka. Richard Hurley continues to believe our not-fully-membered board can’t make an appointment to fill the empty seat. Motion fails on a 3 to 2 vote with Richard D. and Julia
voting yes and Ray, Roger and Richard H. voting no. (Later in the evening Roger discussed the vote with David Campiche and he affirmed that he will run for the board in the upcoming election.) C. Board Input on proposed Grateful Dead Show Guidelines committee to decide whether they want to do it and whether it can be legally done. At Ray Merritt’s suggestion, their findings will be reviewed by the board to assure legality. 11.

11. Outreach – Meh! 12. Scheduled Events September 28 Board Meeting added to Jack’s list

11. Good of the Order – Meh! Meh!

12. Motion to Adjourn – Unanimous (again failed to note the motioner and seconder)

 

_______________________________________________________________

Approved Minutes

Board of Directors Meeting
Wednesday, July 27th 2016
Tillicum House, Astoria, 5pm

Call to Order 5:01pm. In attendance – Board: Julia Read, Roger Rocka, Richard Hurley, Richard Dawson, Ray Merritt, Jack Harris, Staff: Joanne Rideout, Susan Boac By-Laws Committee: Victoria Stoppiello, Jim Casterline, McLaren Innes, Carol Newman.

Changes to Agenda: It was agreed to move item 9b Proposed By-Laws Changes to the top of the Agenda, otherwise Agenda approved.

b. The By-Laws Committee was introduced and explained the process and reasoning behind their proposed changes. This was a far reaching, two-hour long, sometimes discordant and always passionate discussion between the Board and Committee. The Secretary’s notes cannot do justice to the complexities of the issues raised nor do they shed much light on the direction a resolution to the disagreements might lead. They may, however be used as source material for a novel it occurred to the Secretary to write about an hour and twenty minutes into this part of the meeting. The Board agreed to a special Work Session specifically focused on By-Laws revisions to be held at 5pm, Wednesday August 10th at which point Board Members should be prepared to vote up or down on the committee’s work or modifications thereof.
Approval of Minutes: Ray Merritt moved and Richard Dawson seconded approval of the Revised Minutes of the June 29th, 2016 regular meeting of the Tillicum Foundation Board. All voted in favor.

Guests: Other than the By-Laws Committee, there were no other guests in attendance.

Staff Reports:
a. Development Director: Susan Boac updated the Board on the McKenna Concert fundraiser. There were 19 tickets sold online, 13 pre-sold through the Station and 25 tickets sold at the door. The event raised $1,060 with $950 in expenses not including a Lazerquick bill ($?) or food.
b. Program Director: No Report submitted. On vacation.
c. Operations Report: There was a discussion as to the employment status (employee vs. contractor) of Jacob Humphreys. It was decided we needed to pay him as an employee.

Treasurer’s Report: Richard Dawson moved and Ray Merritt seconded approval of the Treasurer’s Report for June of 2016. All voted in favor.
Julia Read moved and Richard Dawson seconded approval of Board Resolution 16-1 re-authorizing signatories to the Merchant Card Services Contract. All voted in favor. Resolution is attached to Minutes.

Managers Report: Joanne Rideout explained her strategy for the equipment upgrade grants. Joanne intends to break the grants into four sections: Air Room, KCPB Air-Room, Tech Room and Megler Building and find a grantor for each. Joanne predicts that this will require $30,000 in local matching funds that need to be raised. The Ann Goldeen Equipment fund currently has $6,000. Joanne also expressed her gratitude for having Graham on staff as he has made systems much more stable which has given her more time and energy to work on grants and other projects rather than putting out fires.

No Executive Session was called.

Old Business:
a. Website Update: Susan Boac reported that the beachdog server had been hacked over the weekend and when it was re-booted we lost a week’s worth of updates on the website. Richard Dawson added that we were getting excellent support from beachdog in resolving this problem.
b. By-Law Changes: Discussed above.
c. Progress on Grants: Covered in Manager’s Report.
d. Policy Book Consolidation: Richard Hurley reported that there were no Policy details in the notebook he had studied. Ray Merritt said he would bring in his old Policy Notebook at the next meeting.
e. Annual Meeting Details: Susan Boac said she would confirm that Sam and Will are in charge of breakfast. Joanne Rideout will ask Kate to make sure we have some volunteers to cook, clean, set-up and break down the meeting site. Board Members are expected to part of this crew.
f. Tillicum House Security Update: Joanne Rideout reported that Graham was looking into an appropriate camera and adding Caller ID to our phone service.

New Business:
a. City Council Recordings: Ray Merritt inquired as to the use of his recordings of City Council Meetings. Presently he records the meetings and then makes sure copies of the recordings are available for Kate to use the next morning for news content. If they are not being used Ray would prefer to provide them on a looser schedule so they can still be made available on the website. Roger Rocka feels local news should be a priority and volunteered to pick out key sections that could be used for news content if Ray provided him with the recording.
Outreach: Jack Harris reported recruitment of Board candidates.

Dates to Remember:
a. August 10th: By Laws Amendments Meeting, Tillicum House 5pm.
b. August 24th: Next regular Meeting of the TF Board. Place TBA. Secretary Jack Harris will be absent.
c. August 25th: Current Published. Mailing Party at the Tillicum House.
d. September 6th-13th. Fall Membership Drive.
e. September 15th Amendments to By-Laws Publication deadline.
f. September 30th: Letters of Intent to run for TF Board Due. Roger Rocka, Ray Merritt and Richard Dawson are up for re-election.
g. October 5th: Deadline to mail ballots for Annual Meeting
h. November 5th: Annual Meeting

Good of the Order: Julia Read expressed disappointment that more Board Members were not involved in the one day drive to raise money for the generators.

Motion to Adjourn: Richard Dawson moved and Ray Merritt seconded adjournment of the meeting. All voted in favor. Meeting adjourned at 8:00pm.

 

____________________________________________________________

Approved Minutes

Board of Directors Meeting

Wednesday, June 29th, 2016
Fulio’s, Astoria, 5pm

1. Call to Order 5:01pm. In attendance: Richard Hurley, Richard Dawson, Roger Rocka, Julia Read, Ray Merritt, Jack Harris, Joanne Rideout, Susan Boac. Graham Nystrom showed up at 5:45 after hosting News.

2. Agenda approved without changes.

3. Approval of Minutes: Ray Merritt moved and Richard Dawson seconded approval of the Regular Meeting Minutes of May 25th, 2016. All voted in favor.

4. No Guests in attendance.

5. Staff Reports:
a. Development Director: Roger Rocka asked if the shorter membership drive this spring affected us. Susan Boac answered that we had fallen about $10k short of our goal of $50k and that the next drive would be 7 ½ days long. Roger asked if we could get ideas or resources from other stations. Joanne Rideout replied that we were doing exactly that. Susan Boac explained that we should prioritize new memberships and sustaining members citing 92% of our listenership as potential new members. Richard Hurley asked where the 92% figure came from. Susan responded that that figure had been consistent in numerous surveys and was common for all Community Radio Stations. Roger further inquired as to the the strategy of the pitch. What can we say to strike a bond with the listener? Susan replied that we need to focus on them as part of our family, not on the station. Joanne Rideout pointed out that we should be calling it a Membership Drive, not a Pledge Drive and that she would be contacting another station that had tremendous success running a Membership Drive to see what we can learn from their success. Roger Rocka volunteered to write the Board column for the next edition of the Current. Susan further commented on the Current that with the addition of content from Operations and Membership, she was dropping the Community Voices column and that the theme for the next issue is Reflections.
b. Program Director: The Program Director’s report was accepted without comment.
c. Operations: Joanne Rideout reported that computers vital to station operations were failing and that she has authorized Graham Nystrom to spend up to $1,000 to triage what we have. Joanne stated that with that budget, Graham was able to get a great deal on the SIMIAN software and a support update that would benefit us greatly. Roger Rocka asked why we were updating the computers to Windows 7 and not the more current Windows 10. Joanne explained that Windows 7 was a more incremental and software/hardware friendly update than Windows 10. Graham Nystrom suggested improvements to the Astoria Music Festival that included only using one engineer at the station, rather than an additional remote engineer and to arrange for complimentary tickets to volunteers that want to attend the performances. Ray Merritt suggested that we only broadcast the Liberty Theater shows as it is the only venue that is properly mic’d. Susan Boac wondered if AMF would enlist another broadcaster if we didn’t operate in all the venues. Ray thought this was unlikely as they are very difficult to engineer. Joanne Rideout stated that we could improve the professionalism of our broadcast to reflect the word-class music. Roger Rocka suggested recruiting a non-playing musician to provide commentary and co-host each night. Graham suggested getting Keith Clark to pre-record commentary for each performance. Richard Hurley suggested that we approach the AMF with sensitivity as they are an organization going through a lot of changes at this time. Ray Merritt suggested that we sign up for Operacast as they will publicize programs to a worldwide audience. Graham reiterated that it was important to be able to offer tickets to VIP’s.

6. Treasurer’s Report: Julia Read pointed out that on the Income v Budget report, that total income was just over 67% and total expenses just under 67% putting us right on target for the year. Richard Dawson moved and Jack Harris seconded approval of the Treasurer’s Report for May 2016. All voted in favor.

7. General Manager’s Report: Joanne Rideout reported that both of the generators at the tower were down and that we had people looking at them for potential repair. Joanne further explained that this was probably the best time of the year for them to be down as power outages were rare. Joanne is confident we could replace them with contingency funds, but was waiting for a prognosis on what could be salvaged. Richard Dawson asked when we would have to make a decision in order to have them functioning in time. Joanne replied that we need them working by September which gives us about a month to study the options. Susan Boac remarked that this would be a good opportunity for a one day membership drive. Joanne continued with an enthusiastic report on the NFCB Conference. Joanne learned that stations that remain vital need to become multi-media oriented by creating a presence on the web with podcasts and video. Joanne stated that it doesn’t take much extra equipment to do this as a modern cellphone can create most of this. Joanne acknowledged that this is still theoretical, but seems the most likely way to get a new generation involved with community radio by broadening our focus. As an example, Joanne hypothetically proposed a grant supported topic on homelessness that would invite partners to put together a package of multi-media reporting on the topic hosted by CCR. Joanne endorsed sending more staff to next year’s conference as well and she has proposed attending as a presenter on emergency services and networking.

8. Executive Session: None called.

9. Old Business:
a. Website Updates – Roger Rocka explained that while the website looks good and clean, he ran into problems the a couple of weeks ago when there wasn’t enough flexibility to have the Board Meeting, Ticket Purchases for the McKenna Band and the AMF on the same page. Richard Dawson explained that there are two rows of pictures which you can slide into and out of view. Richard Dawson proposed a website subcommittee to implement changes and evolve the site over time. Richard stated their first meeting would be July 6th.
b. By-Laws Committee Report – Richard Hurley handed out draft By-Laws with a cover letter. Board members were to review and report at the next meeting.
c. Grants – Joanne Rideout reported that we received money from the city for next year’s Fisher Poets Gathering.
d. Fisher Poets – Julia Read reported that she and Ray Merritt had met with the organizers and that they were pursuing 501c status. Julia also reported that she was writing up a 5 year agreement with them that would be valid October 1st for 5 years or until they did not need the umbrella services of the Tillicum Foundation.
e. Policy Book Consolidation – With great fanfare and sense of relief, the Secretary returned the big old binder to Richard Hurley for consolidation.
f. Board Appointment – Deferred
g. Volunteer Gathering – It was decided that these should be held in March and July beginning next March.
h. Staff Training in Denver – Discussed during the Manager’s Report.

10. New Business:
a. Review of Notifications for November Membership Meeting – All documented in the Scheduled Events section of the Minutes and Agenda.
b. Proposed By-law changes – Presented in Old Business.
c. Recruitment of Diverse Board Members – Roger Rocka stated that we should be engaging anyone in the community that seems interested and competent. Roger would like to see at least two members added at the next Membership Meeting as a larger Board would benefit us all.
d. Staffing for McKenna Band Fundraiser July 21st – Roger Rocka is looking for volunteers to help set-up, clean-up, overseeing the event and hosting musicians for the evening. Roger will send out detailed requests. Roger also distributed posters to promote the event.
e. Website Flexibility – This was discussed during Old Business.
f. Annual Meeting – Will and Sam will be cooking. We need to recruit set-up, clean-up and create an agenda/program. The Board’s Annual Lifetime Achievement Award was selected.
g. Station Security – It was decided to get at least one video camera with online access to monitor the front door and to get caller id on the air-room phone. It was also suggested that programmers not antagonize listeners. Roger Rocka made a point to mention the lack of staff in the lobby even during open, weekday hours. Joanne Rideout stated they are trying to cover that with a volunteer so staff can remain productive. It is a work in progress.

11. Outreach: None to report this month.

12. Scheduled Events:
a. July 21st: McKenna Band Fundraiser at the Armory
b. July 27th: Next Board Meeting – Tillicum House
c. August 1st: Articles and columns due for next Current.
d. August 24th: Last Board Meeting before September 15th publishing deadline of By-law Amendments.
e. August 25th: Next Current published.
f. September 6th-13th: Next Membership Drive!!!
g. September 15th: Amendments to By-laws Publication deadline.
h. September 30th: Letters of Intent to run for the TF Board due.
i. October 5th: Deadline to mail ballots for Annual Meeting.
j. November 5th: Annual Meeting.

13. Good of the Order: Deemed good.

14. Motion to Adjourn: Richard Dawson moved and Julia Read seconded to adjourn the meeting. All voted in favor.

_____________________________________________________________

Board of Directors Meeting Wednesday, May 25th, 2016 Tillicum House, Astoria, 5pm

  1. Call to Order at 5:00pm. In Attendance: Ray Merritt, Richard Dawson, Richard Hurley, Julia Read, Jack Harris, Joanne Rideout and Susan Boac. Excused: Roger Rocka.

  2. Approval of/changes to Agenda. No changes.

  3. Approval of Minutes: Julia Read moved and Ray Merritt seconded approval of April

    27th Revised Minutes. All voted in favor.

  4. Welcome Guests: No Guests in Attendance.

  5. Staff Reports:

    a. Development Director: Susan Boac encouraged the Board to take a good look at the Current that was just published. Susan reported that she is working well with the graphic artist and the timeliness of content for this issue saved us $100. Susan explained that the KCPB quiet drive would be 3 hours of pitching on a Wednesday. Susan reported that last year she mailed out 178 letters to KCPB supporters and received 28 responses netting about $4,000. Susan’s goal for this year is $6,000. Susan revealed that the Tillicum House would be hosting Open Houses on the last Friday of the month to invite members and the public into the station. Susan confirmed that letters of intent to run for the Board are due September 30th and they should go to the Secretary who should make sure to get them to her immediately. Susan indicated that her next report would include a balance of the cost and revenue from the latest edition of the Current.

    b. Program Director: Both Susan and Richard Dawson commented that Elizabeth Menetrey had submitted an excellent report.

    c. Operations Report: Graham Nystrom reported that he had started a Maintenance Log for Station equipment. Graham commented that he was having a lot of fun with the air dusters and was keeping a weekly to do list to get all the gear on a regular preventive maintenance schedule and getting the computers regular malware scans. Ray Merritt commented that this was long overdue as regular PM had been neglected for the last several years. Graham also reported that he had started a spreadsheet covering all the programming vis a vis where and when it should be broadcast. Graham explained that he had reached out to Mike Johnson regarding equipment needs. Graham further related that the computers running Windows XP were an issue, but upgrading them was very complicated and expensive. Graham also stated that offsite backups for all the computers would be a good idea. The Board expressed much appreciation to Graham for coming onto the Staff and his hard work.

  6. Treasurer’s Report: Julia Read presented the Board with a Budget document. Julia emphasized that it was a preliminary effort at a budget and there would be many adjustments to it. Julia stated that it was built in Multiledger so future reports would indicate projections with actuals. There was a long discussion and series of questions about NPR billing cycles vs actual vs budgeted vs balance sheet liabilities. R ichard Hurley questioned the presentation of annual, rather than monthly, budget figures. Julia

explained using the percentages, at 8% per month, to assess annual progress/status. Richard also asked about cash­flow projection for our NPR account. Julia explained that Invoices are posted when received, and payments are made against our outstanding balance. Julia Read indicated that going forward, accounts payable would be fully accrual. S tarting now, all bills from vendors will be posted and paid as Accounts Payable. On this statement, the Accounts Payable balance is strictly for NPR, but in the future it will include all Accounts Payable. I will tell you what is a­cruel, is trying to understand all this accounting jargon and documenting the discussion accurately at the same time. R ay Merritt moved and Jack Harris seconded approval of the Treasurer’s Report including the Budget. Ray Merritt, Jack Harris, Julia Read and Richard Dawson voted in favor. Richard Hurley voted in opposition. The motion passed.

Richard Dawson suggested Board Members meet directly with the Treasurer to discuss

accounting related detail for the Budget and Financials.

  1. General Manager’s Report: Joanne Rideout asked the Board for permission to move

    forward on the Exchange Street sidewalk repairs discussed at the last meeting. Joanne explained that her bid from Jim Wilkins to fix the sidewalk and possible repair the bottom stairs came to $8,000. Ray Merritt expressed concern about the water flow issues and Joanne answered that Jim felt his repairs would address them. R ay Merritt moved and Julia Read seconded to authorize the General Manager to get the sidewalks and stairs repaired with the caveat that the General Manager would consult the Board if repairs were to exceed $9,000. All voted in favor. Motion passed. J oanne further reported that she was revisiting the Cannon Beach translator project and hoped to have it finished by the end of summer.

  2. Executive Session. No Executive Session was called.

  3. Old Business:

    a. Website Updates: Susan Boac stated that since we had a website that everyone can contribute to, she would like the Board to be responsible for posting minutes. Jack Harris realized that this is probably the Secretaries job and volunteered to learn how to post. Susan will teach Jack how to get this done. There was a discussion about email accounts for Community Calendar Announcement submissions. It seemed to get worked out.

    b. By­Laws Committee Report: Richard Hurley reported that his committee had met that afternoon and will be meeting again on June 7th. Richard stated that they had distilled the By­Laws down to a 7 page document and he felt they were making good progress. Richard is still looking for better language for describing and explaining the Community Action Board (C.A.B.). Jack Harris asked what the timing and process of getting the new By­Laws approved by the membership would be. Richard explained that the proposed amendments need 35 members or a vote of the Board to bring them up for Membership voting and they must be published 45 days before the Annual Meeting. It was noted that the Sub­committee must submit its’ recommendations in time for the Board to study, discuss and vote for them before the August meeting.

c. Progress on Grants: Joanne Rideout reported that she was still waiting to hear from Mike Johnson about prioritizing equipment replacement needs for the station.

d. Fisher Poets: Julia Read indicated she, Ray Merritt and Joanne Rideout would be meeting with the Fisher Poets organizers on June 2nd. Ray Merritt asked where we were with the credit card machine issues experienced during the event. Julia answered that the issue was resolved, but we probably lost about $2,000 or 25% of the transactions. Julia further reported that the Fisher Poets had about $5,000 and the Tillicum Foundation still owed them some money.

e. Policy Book Consolidation: Richard Hurley presented the Secretary with a Binder of Policies. The Secretary will make a report at the next meeting.

f. Board Appointment: No decision was made on a Board Appointment. Richard Dawson has explained the situation to David Campiche who would still love to contribute to the Foundation as a Board Member.

  1. New Business:
    a. It was agreed to change the date of the next Board Meeting to the last

    Wednesday of June rather than the 4th. The next meeting will be June 29th.
    b. Volunteer Gathering: it was agreed that we need to organize the food a little

    better for these gatherings, but everyone appreciated the event. Joanne Rideout believes more of these should be held in general. Julia Read felt there was great value in the opportunity to get everyone together to chat and meet. Richard Dawson also expressed that he thought they were useful.

    c. Staff and Board Training: Joanne Rideout and Susan Boac expressed appreciation for the opportunity to travel to Denver for the Community Radio Convention.

    Meyer Memorial Trust grant money for Staff development will be used for this.

  2. Outreach: Richard Dawson reported on his visit to KBOO and shares the optimism and

    enthusiasm Staff had expressed upon their visits to our sister station. Richard commented that he heard the word “organize” a lot and was impressed by their culture of delegating and empowering staff and volunteers. Richard further stated that too often at KMUN people have said things are wrong, but they don’t feel they have the power to make it better. Richard was also impressed with the value they put on social media and their use of it as a powerful tool. Richard also picked up on the importance of trust funds and estate planning for fund raising. Richard feels that more remote broadcasts would impress upon our listeners that we are a part of their community and they are part of ours. Joanne Rideout reported that she had had a productive lunch with Steve Forrester. Ray Merritt reported that he and Todd had gotten the limb from the neighbors tree that was rubbing on the house cut off, but there was still more pruning to do.

  3. Good of the Order: Good and getting better….

  4. Dates to Remember:

    August 1st: Articles and columns for next Current Due
    August 24th: Last Board Meeting before September 15th publishing date of By­Law Amendments.
    August 25th: Next Current published
    September 6­13th: Fall Pledge Drive

September 15th: Amendments to By­Laws publication deadline September 30th: Letters of Intent to run for TF Board due October 5th: Deadline to mail ballots for Annual Meeting November 5th: Annual Meeting

14. Motion to Adjourn: Richard Hurley moved and Jack Harris seconded adjournment of the meeting. All voted in favor. Meeting adjourned at 7:55pm.

_________________________________________________

 

Board of Directors Meeting

Wednesday, April 27th, 2016

Baked Alaska, Astoria, 5pm

MINUTES

  • Call to Order at 5:01. In Attendance: Ray Merritt, Julia Read, Richard Dawson, Richard Hurley, Joanne Rideout, Jack Harris. Roger Rocka excused.
  • Changes to Agenda: Add 990 Policy to Financial Report. Ray Merritt moved and Richard Hurley seconded approval of the Agenda. All voted in favor.
  • Approval of Minutes: Richard Hurley moved and Julia Read seconded approval of the Revised Minutes of March 23rd regular meeting of the Board of Directors. All voted in favor.
  • Welcome Guests: Joan Herman was greeted as a guest. Joan had no comments for the Board.
  • Staff Reports:

a. Development Director: Susan Boac was unable to attend due to illness. Joanne Rideout discussed the shortcoming of expectations from the last pledge drive. Joanne stated that the next drive would last a little longer and that staff was creating a spreadsheet that would compare previous pledge drives by length, dates, goals, special strategies and whatever else would logically fit into a data set. Richard Hurley observed that an accurate and complete calendar of events throughout the region would be helpful for planning pledge drive dates. Richard Dawson confirmed that other non-profit organizations also had difficulty raising money during presidential election years. Richard emphasized that we must convince people that we are here for them before we asking them to be here for us.

b. Program Director: Richard Hurley asked if we were really in a Classical Music programming crisis. Joanne Rideout answered that we need programmers, but that we have options. It is not a crisis. Richard Hurley suggested contacting Stewart Bell who used to program classical music for the station. Ray Merritt suggested having Graham look into recording some of our locally produced Classical shows for rebroadcast. Joanne responded that the time invested must be taken into consideration. She would prefer locally produced shows, but it is very easy to get free Classical programs to put on the air that are very good.

  • Financial Reports: Joanne Rideout reported that this year’s bill from the auditor was half of what it usually is due to Julia Read’s shit-ton of work she put in to have our financials in order. Julia saved the Foundation thousands of dollars in fees. Julia Read explained that Fisher Poet monies are posted when the checks clear the bank. Julia went on to explain that she has been researching resources for managing a fiscal sponsorship such as we do for Fisher Poets. Julia would like to get a book to help her with this. Julia indicated that the organizers of Fisher Poets are easy to work with, she would still like a formal agreement written up between us. Ray Merritt asked how much of the credit card fiasco had been recovered. Julia answered that she hasn’t had the time to enter all the numbers, but we have recovered at least 1/3rd. Richard Hurley asked how we can ascertain how the Fisher Poets are doing financially. Ray Merritt stated that he would get a copy of their check register and that would give us a good idea of their financial status. Julia elaborated that in the past many people have not even cashed their checks from the Fisher Poets as a means of donating to the organization and that is why it only makes sense to post the money once the checks clear. Richard Hurley asked if we had decided how much to charge them as the fiscal sponsors. Julia affirmed that we should charge them 10% of button and credit card sales. Joanne Rideout commented that we sustain the Fisher Poets arrangement on the backs of the volunteer time of Julia and Ray and emphasized the magnitude of this fiscal responsibility. Julia added that this is why it is important to get a formal agreement. Ray interjected optimistically that it gets a little easier each year.          

Richard Hurley asked about the status of the restricted and contingency accounts and when we would be able to access the money there. Joanne responded that the contingency money could be spent if the Board deemed it necessary and that the restricted funds were mostly made up of the Meyer Memorial Trust grant for planning. Joanne continued that we were spending that money with the organized field trips for Staff and the Board to learn from KBOO in Portland.

Julia Read stated that she and Joanne had been putting together a budget document that should be ready to present to the Board by the next meeting. Joanne further explained that this is the first time she has had all the information pertaining to costs of our programming and is pretty sure we can break even this year.

Richard Hurley stated he would like to see the Form 990 posted somewhere on the website to document compliance. Julia Read did not think this was necessary, but it is technically possible. Ray Merritt moved and Richard Hurley seconded approval of the Form 990 Policy (see addendum 1). All voted in favor with Julia Read abstaining. Motion passed.

Richard Hurley moved and Ray Merritt seconded approval of the Financial Report as presented. All voted in favor.

  • Station Manager’s Report: Joanne Rideout reported that we had received our CPB check and it had been deposited. Joanne reminded the Board that the next KBOO training field trip would be May 11th and 12th and that Richard Dawson, Roger Rocka and JD Wells were scheduled to go. Joanne expressed her appreciation for KBOO as they accept no Federal funding and manage to channel a very eclectic group of people into running a radio station. Richard Hurley asked about average age of KBOO staffers. Joanne said they had a younger demographic. Richard Dawson commented that KBOO is currently doing their own pledge drive and they have a $150,000 goal.

Joanne elaborated on the sidewalk repair issue and indicated that a walk through with a contractor confirmed the $15,000 estimate for fixing about 100 feet of sidewalk on Exchange Street including redirecting the spring water under the sidewalk. Joanne explained that this section of sidewalk falls within the City of Astoria’s Astor-East Urban Renewal District and she is going to approach the City for resources to make the repairs. Joanne added that she would contact the adjacent property owners to see if they were interested in fixing their deteriorating sections as well.

Joanne has been in touch with Mike Johnson and he will be providing her a prioritized equipment replacement list by the end of this week at which point she can finish writing her grant.

Joanne further reported that she had met with Dwight Caswell regarding the Astoria Music Festival and filled him in on our concerns last year regarding setting up, placement of banners and mentions of Coast Community Radio during the programming. Joanne is setting up four person teams to work each broadcast and is confident things will go smoother this year.

Joanne requested a change in policy that would allow her to sign her own paycheck. The paychecks are printed out by a third party and she is allowed to sign everyone else’s but her own which can be inconvenient when a Board Member is not available. Julia Read moved and Richard Hurley seconded that the Secretary write a Policy that the Station Manager be allowed to sign her own paychecks as they are generated by a third party. All voted in favor with Ray Merritt abstaining. Motion passed.

Julia Read had to leave the meeting at 6:20pm for another obligation.

  • Executive Session. No Executive Session was called.
  • Old Business:

a. Website Update: Richard Dawson reported meeting with Keleigh of beachdog and discussing feedback that the website is too busy. Richard pointed out as an example of over-redundancy the 6 places on the homepage for donation. Richard believes the design principle should emphasize being simple and economical. Keleigh estimates 3-5 hours of work to make improvements. Richard expressed an appreciation for the long hours and hard work Susan Boac has put in on the new site and sees this as simply part of the continuous evolution of improvements to the site. Richard suggests scheduling a meeting with interested parties to design and budget time and energy to making the site as comprehensive and intuitive as possible. Richard Hurley suggested that the Donate button should reflect tax credits and benefits to the contributor such as the Oregon Cultural Trust site does. Richard Dawson welcomed any ideas that could improve the site.

b. By-Laws Committee Report: Richard Hurley reported that the committee continues to work and will meet again next Tuesday. Richard feels they are close to putting together a complete draft of By-Laws for the Board to look at. Richard reported that some of the issues they were addressing were term limits (aka the Ray Issue), the optimum number of members on the Board and CPB rules for grants. Richard asked Joanne for more information as to the definition of the Community Advisory Board. Richard stated that the committee has spent a lot of time discussing the proper balance between Membership input and Board autonomy.

c. We had already discussed progress on Grants, but Joanne Rideout used the opportunity to introduce Graham as our new Operations Manager who would be submitting an Operations Report for future Board meetings.

d. Fisher Poets issues were already discussed.

e. No new information was presented for fundraising events/ideas.

  • New Business:

a. Policy Book Consolidation: Ray Merritt reported he had a collection of policies that were updated slightly more than a decade ago and he is not sure how digital copies of the manual matched up with the written ones. Richard Hurley suggested the goal should be to get every Board Member a comprehensive document of the policies that could be updated as they evolved. Jack Harris agreed to get and sort out the box of policies that Joanne has in her office to weed out redundancies then report to the Board what is left. Richard Hurley agreed to see if the By-Laws Committee would be interested in taking on Policies when they were done with By-Laws and report back to the Board at the next meeting.

b. Board Appointment: No action was taken. The Board remains in disagreement as to the legal status of appointing another Board Member and is hesitant to invite someone onto the Board without full voting privileges. It was repeated by every Board Member present that David Campiche would be an excellent and productive addition to the Board, but short of waiting until the next Membership Meeting and Election is at an impasse on how to make that happen legally. Richard Dawson agreed to report this to David Campiche.

  • Outreach: Joanne Rideout reported that she had a discussion with Norma Hernandez about Board Membership and is optimistic about her interest. Jack Harris reported that he would be helping to drive David Barsamian to his next gig after his talk benefiting Coast Community Radio in May.
  • Scheduled Events:

a. David Barsamian speaking at the PAC – May 6th.

b. KBOO Field Trip – May 11-12.

c. Volunteer Appreciation Night – Fort George Lovell Showroom 5-7pm May 16th. Jack Harris will divide the bill between Board Members after the event.

d. Next Board Meeting, May 25th 5pm, Tillicum House.

e. Current Release – May 26th.

  • Good of the Order. All good.
  • Motion to Adjourn. Ray Merritt moved and Richard Dawson seconded that we adjourn the meeting with the Blazers down 2 at the beginning of the second quarter. All voted in favor. Meeting adjourned at 7:45pm. Blazers eventually win. Go Blazers!

————————————————————————

Board of Directors Meeting

Wednesday, March 23rd, 2016

Tillicum House, Astoria, 5pm

  • Call to Order 5:04pm. In attendance: Julia Read, Roger Rocka, Ray Merritt, Joanne Rideout, Richard Dawson, Richard Hurley, Jack Harris.
  • Added Fisher Poet Recordings to Agenda.
  • Revised Minutes from February meeting further revised to include quotation marks around one of the seven words. Richard Dawson moved and Ray Merritt seconded approval of Minutes from the February 24th Regular Board Meeting. All voted in favor.
  • No Guests were present.
  • Staff Reports:

a. Development Director: Joanne Rideout reported that we had raised $36,000 on the  recently completed Pledge Drive, but that it had seemed slower and harder to get to that goal despite great staff preparation and volunteer participation. Joanne explained that Susan Boac was compiling a list of potential reasons for the slow drive. Some early guesses included timing around spring break and a lukewarm response to the schwag bag. Richard Hurley commented that he appreciated the good banter between Susan and Joanne during the drive. Roger Rocka asked if there was any knowledge or tricks to be gleaned from the internet that could help with persuasive content for programmers during the drive. Roger added that the scripts available had been around for quite awhile.

b. Program Director: Elizabeth Menetrey clarified that Public Affairs Programming needed some sort of Air Traffic Control person to make sure programmers were not doubling up on guests and that should probably come from the News Department. Kathleen Morgain stated that a solution was in the works. The Program Director’s report was accepted as presented.

  • Treasurer’s Report: Roger Rocka asked for clarification as to what is included in Fisher Poet expenses. Julia Read explained that Gross income gets reported on the 990 Form because we are the umbrella organization we take credit for what they make, but since we are a non-profit, there are no tax ramifications. Ray Merritt suggested that we bill the Fisher Poets this year at a rate of 10% of button sales and 10% of credit card sales. Ray estimated this would come to about $3,000.00. Ray felt strongly that this would fairly compensate the Station for the time and effort used in fulfilling our Umbrella obligations. Richard Dawson expressed satisfaction with that arrangement as long as it reflects the cost of the time and energy we spend. Julia Read stated that the agreement between Tillicum Foundation and Fisher Poets will be updated and will include specific language of what our Umbrella status will cost and what we will cover. Richard Hurley suggested that we take a straight 10% on all their income, including grants. Julia Read informed that Fisher Poets took in about $28,000 this year, not including the grants. Richard Hurley asked to see a financial statement from Fisher Poets. Julia Read thought this was unlikely. Ray Merritt thought he could get a spreadsheet that would reflect Fisher Poets income during their activity period.                   

Richard Hurley requested that the Board see the Federal 990 before it is filed. Julia Read explained that in the past the books were never in order enough to have the 990 finished in time for the Board to review before it was due to be filed. Julia further informed that this year the audit would be in November so there would be plenty of time for the Board to see the 990 before it was sent in. Richard Hurley strongly encouraged the Board to make this policy. Richard Hurley moved and Ray Merritt seconded that the Board sees and approves of the Form 990 before it is filed by the Treasurer. All voted in favor.

The Board received copies of the Audit. Richard Hurley asked for a copy of the Oregon CT-12. Julia Read said she would provide him with one. Ray Merritt moved and Richard Dawson seconded approval of the Financial Reports. All voted in favor.

  • Managers Report: Joanne Rideout reported that KMUN has recorded the live broadcast performances of the Fisher Poets for years and that we had made a promo CD at one point. Joanne explained that recently people have been asking for copies of the recordings for all sorts of reasons including profit making ventures. The Tillicum Foundation has implied consent from the artists for the live broadcast, but not the recordings except to hold them for archival purposes. Joanne would like to see a blanket policy that would prevent us from sharing the recording for any reason to protect the Foundation from misuse of the content. Richard Hurley suggested that this should be addressed in the fiscal responsibility agreement with the Fisher Poets.

Joanne also reported that Mike Johnson had toured the station for two days and will send us a report on prioritization of equipment to replace for grant writing purposes. Joanne continued to recruit Board Members to the KBOO training stating that we had grant money to provide the training, room and board.

  • No Executive Session was held.
  • Old Business:

a. Website – Richard Dawson reported that the Events Submission printing issues had been solved. Richard explained that a word limit could be created if it becomes necessary, but so far most of the submitted forms are not long. Joanne Rideout explained that while the submissions were much more manageable now, they still need some editing and the Volunteer Coordinator needed to find a replacement for that job. Richard Dawson further reported that he was continuing to clean up the website and would appreciate input in how to streamline things.

b. By-Laws Committee Report – Richard Hurley reported that the committee had met for the third time and was using a copy of KBOO’s By-Laws as a rough template. The committee has a rough draft it is reviewing now. Richard stated that one question that keeps coming up is what should be a By-Law and what is simply a Board policy. Richard feels that the By-Laws should be lean and broad, while the Policies should cover details. Richard asked if anyone had a comprehensive list of current policies. Both Roger Rocka and Ray Merritt said they would look in their files to see if they had them.

c. Progress on Grants – Joanne Rideout reported her confidence that we would get another Fisher Poets grant. Joanne also reported that she was looking into a local grant to help fund the Student Radio. Joanne stated she is ready to make a big push for the equipment grant once Mike Johnson’s report came in. Richard Hurley requested to see the budget for that grant before it is submitted.

f. Money Raising Ideas – Roger Rocka is sponsoring a benefit event on July 21st at the Armory featuring an Irish Band. Roger also proposed a shredding event where we would rent a shredding machine and let people securely get rid of accumulated paper records for a donation. Julia Read thought she could get a good price on renting a shredder. Elizabeth Menetrey suggested a yard sale, possibly even in conjunction with a shredding event. This sounds like a party.

  • New Business:

b. Board Column Contribution for the next Current – Jack Harris volunteered to provide a submission.

c. Location of Next Board Meeting – Roger Rocka and Joanne Rideout will come up with a location.

d. Potluck – It was agreed to hold the Potluck on May 18th from 5-7pm at the Fort George Lovell Room to celebrate Volunteer Appreciation Month.

  • Outreach: Ray Merritt reported that he had attended 8 hours of Oregon Cultural Trust meetings, is working on fixing the speakers in the KCPB studio and had some limbs cut over the neighbor’s house. Ray mentioned that there are still some limbs up against the Tillicum House that need trimming. Richard Dawson reported that he had had a conversation with David Campiche and that David was interested in TF Board Membership. Richard also revealed that a photo he took of Waikiki Beach was being used by Sunset and other magazines. Joanne Rideout mentioned that listeners were appreciative of postings about weather and other emergencies, referring to an informal “system” we have at the station in which staff take on the task after hours of posting on social media when there is a need to inform our listeners about emergencies of various kinds. Joanne, Susan and Kathleen work together to address this need, and in that way we reach more people. The public has come to greatly appreciate the efforts on behalf of Coast Community Radio, and it raises the profile of the station in the community.
  • Scheduled Events:

a. April 27th. Regular Board meeting .5pm. Location TBD.

b. May 1st. Current submission due. Jack is working on it.

c. May 18th. Volunteer Appreciation Potluck.

D. May 25th. Regular Board Meeting, Tillicum House.

  • Good of the Order. All good.
  • Richard Hurley moved and Richard Dawson seconded that the meeting be adjourned. All voted in favor. 7:25pm.

___________________________________________

Board of Directors Meeting

Wednesday February 24th, 2016

Shelburne Inn, Seaview,  5:00 PM

MINUTES

  • Call to Order at 5:10pm. In Attendance: Julia Read, Ray Merritt, RIchard Dawson, Roger Rocka, Jack Harris, Susan Boac, Joanne Rideout. Richard Hurley excused.
  • Approval of Agenda: Agenda approved with no changes.
  • Approval of Minutes: Richard Dawson moved and Ray Merritt seconded to accept the Revised Regular Meeting Minutes of January 27th, 2016. All voted in favor.
  • Guests: David Campiche, host and owner of the Shelburne Inn, generously offered a package deal of  room and dinner to help with the Spring Pledge Drive. The Board expressed great appreciation.
  • Staff Reports:

a. Development Director: Roger Rocka commented that the Underwriting income was looking good. Susan Boac explained that a lot of underwriters pay their entire year upfront which can skew the numbers. Susan commented that cash flow was difficult last August and that she is trying to coordinate payments that would provide an influx then. Susan reminded the Board that Pledge Drive was coming up and added that all the schwag has been ordered. Susan described the sense of urgency that would be necessary to reach our fundraising goals in a short 7 days. Susan also explained that Oregon Community Media would be joining us for a Board Meeting later in the summer.

b. Program Director: Roger Rocka commented positively on the interesting people in Elizabeth’s radio class. Roger asked for clarification on the term “Public Affairs Director”. Joanne Rideout stated that she would get more details.

  • Treasurer’s Report: Julia Read commented that she could not print a 990 report. Julia observed that we get 90% of our funding from the public. Roger Rocka commented that the number that stands out to him is the $16,000 a year loss. Julia reminded the Board that depreciation expense is not a cash expense and that would account for some of that loss. Joanne Rideout was complimentary while observing that this was the first audit that she did not have palpitations over. Joanne added that these audits cost us less because our finances are so well organized by Julia. Christian Brothers would have been ordered, but we had much meeting to go. Richard Dawson moved and Ray Merritt seconded approval of the Treasurer’s Report as submitted. All voted in favor.
  • General Manager’s Report: Joanne Rideout reported that Mike Johnson had been contacted and would be out to do an equipment audit in March so we could prioritize upgrades for the grant proposal. Roger Rocka reminded the Board that we had talked about a 10% charge on Fisher Poet’s proceeds for being their umbrella organization. Roger asked what the 10% would be charged on? Julia Read recommended using the button sales as the most logical metric. Julia Read mentioned that she still has not received a copy of the current agreement with Fisher Poets, but would write that into a revised agreement. Joanne added that she feels we do a lot for the Fisher Poets and we really needed a dedicated representative to go to the organizational meetings next year. Joanne commented on the KBOO Training she and Susan had just returned from. Joanne described it as well organized and all encompassing. “They have their shit together.” Joanne touched on the closeness with which the Development Director and Managers work on a revenue calendar for grant writing and income. Joanne stated she was convinced that grants were the best way to increase income for the Foundation. Joanne was inspired by the accountability afforded by the calendar and said she would tighten up her financial goal setting and share it with the board. Other items of note from the KBOO visit: CD players with thumbdrives to record shows, a better, cheaper phone patch and a social networking/IT specialist on staff. Joanne came away convinced that she would be of more value identifying and writing grants than doing the day to day fire extinguishing she is consumed by now. David Campiche offered that this sounded like a similar issue he has running his business day to day. Roger Rocka suggested that rules and expectations around the office should be adjusted to give her the time she needs to accomplish these goals.
  • Executive Session deferred until the end of the meeting.
  • Old Business:

a. Website Update: Richard Dawson has been working on the Community Calendar announcement feature. There have been printer issues with margins. Richard stated that they were working on some formatting issues. Richard reminded the Board that his time working with beachdog is not billed to the station and believes that charges for website corrections are kept to a minimum, reflecting the generosity of Keleigh.

  • New Business: Roger Rocka initiated a conversation about how we can raise more money for the station. Roger stated that while we seem to be holding our own, we are not paying down our debt or planning for the potential loss of CPB money if the politics in Washington, DC change. Roger recognized that Pledge Drives are a well we go to twice a year, but the pool does not seem to be getting larger. Julia Read noted our success with one day, focused need pledge drives and suggested possibly a monthly version targeting specific needs. Jack Harris suggested more events or concerts that we could promote through the station. Ray Merritt reminded the Board of how successful the auction used to be, but doesn’t see that as a viable option any more. Ray suggested that end of life planning and wills were an untapped source of revenue. Joanne Rideout observed that we have never really solicited big donors. Joanne explained that identifying folks with lots of money and charitable intent took a lot of wining and dining to pitch them effectively.
  • Outreach: Ray Merritt represented at City Council, ADHDA and the Chamber. Roger attended the Columbia Forum and is bringing a band to the Armory as Coast Community Radio fundraiser.
  • Scheduled Events: Pledge Drive March 16th-22nd. Next Board Meeting is March 23rd at the Tillicum House. We are to bring ideas for a meeting location in April.

Executive Session: 7:05pm – 7:18pm

  • Good of the Order. Just fine. Could have used some Christian Brothers….
  • Ray Merritt moved and Richard Dawson seconded adjournment of the meeting. All voted in favor. Meeting adjourned at 7:18pm.

_____________________________________________

Board of Directors Meeting

Wednesday, January 27th, 2016

Tillicum House, Astoria, 5pm

  • Call to Order: 5:05pm. Present: Richard Dawson, Richard Hurley, Roger Rocka, Julia Read, Ray Merritt, Jack Harris, Joanne Rideout, Susan Boac. Susie McCleary, guest.
  • Agenda approved.
  • Approval of Minutes: Richard Dawson moved and Ray Merritt seconded approval of Minutes from December 30, 2015 Regular Board Meeting. All voted in favor.
  • Welcome Guests
  • Staff Reports
    • Susan Boac reported that Coast Community Radio had ended the year with both the End of Year and Day of Giving Campaigns being successful. Julia Read informed the Board that the average give during pledge drive is $96. Susan Boac explained that that is why we push the $100 giving level. Susan informed the Board that the next Pledge Drive would be 7 days from Wednesday, March 16th to Tuesday March 22nd. Roger Rocka opined that it would be a good idea to send out a follow up email for the End of Year Campaign. Susan Boac said she would make a note for a last chance email.
    • The Program Director was not able to submit a report due to the chaos of being off the air for the previous week.
  • Treasurer’s Financial Reports: Roger Rocka commented that we were in the black for the month. Susan Boac explained that a lot of Underwriter’s pay their annual bill in full at the beginning of the year which makes things look good. Ray Merritt asked how much the bathroom plumbing had cost. Joanne Rideout did not know, but she said she would find out. Richard Hurley observed that legal expenses were normally $78/month and that they were recently $608 and was curious about the increase. Joanne Rideout explained that the $78/month paid for the retainer that they would be available to charge us $608 if we actually needed their services. Roger Rocka pointed out that utilities had been up in December, especially electricity. Julia Read elucidated that this could sometimes be an effect of the billing cycle. Richard Hurley asked if the temporarily restricted and restricted funds were the same money. Julia Read answered not necessarily. She continued that the account is designed to hold restricted funds until they are released and that it should all balance in the end. She further explained that checks are sometimes dedicated for certain uses and income is counted as income. Net income gets reclassified. Ray Merritt moved and Richard Dawson seconded approval of the Treasurer’s reports for both November of 2015 and December of 2015. All voted in favor.
  • General Manager’s Report: Joanne Rideout had good news for the Board that there was a solution at hand to get both radio stations up and running. Joanne explained that Gray Hertig, our tower engineer, had located a 300 watt exciter we could borrow from Larry Holtz. The plan is to switch it with the KCPB exciter and use that one for KMUN. Joanne predicted that we could be back on the air by Thursday afternoon. Joanne warned that we would be off the air for at least a little while during this procedure. Roger Rocka asked what protocols were in place to connect us with our audience. Joanne related that we had utilized Facebook, Kmunies (via email) and it had been reported in the Daily Astorian, but people were still wondering what is going on. Richard Dawson pointed out that those means don’t reach everyone. Jack Harris wondered if an automated texting system could disseminate the information. Roger Rocka made clear that we need to be proactive and send a message to all of our media contacts and repeat as long as necessary. Susan Boac pointed out the limited availability of local media. Roger Rocka expressed his concern that people would drift to 89.7FM and that we would need to publicize when we were back on the air. He continued that it would be worthwhile to pay the Facebook advertising fee to get more coverage. Joanne finisher her report by letting us know she would be sending staff to KBOO to observe how they operate during February. This is funded with the Meyer Memorial Trust grant.
  • Executive Session was deferred to the end of the meeting. Held from 6:25pm-6:40pm
  • Old Business
    • Website Updates: Richard Dawson reported that some changes were being made to the Events Calendar. Richard explained that the calendar would be smaller and print two to a page as is the current format. Richard went on that there were some minor glitches that Keleigh was working on and they were trying to develop a means by which the station could be alerted to mistakes and change announcements. Ray Merritt asked if there were any analytics on unviewed pages. Richard Dawson said that beachdog could provide a spreadsheet with that information. Susan Boac established that this information was available on our google dashboard. Susan reported that listenership online had gone up since we had been off the air.
    • Bylaws Committee: Richard Hurley reported that he had recruited Victoria Stoppiello, McLaren Innes, Carol Newman and Jim Casterline would be meeting to decide how to proceed. Richard discussed the need to decide whether to have lawyers write the Bylaws or review the work of a committee writing them.
    • Grants: Joanne Rideout reported there had been no new progress on grants. Joanne cited the difficulty in getting Mike Johnson out to the station to assess the equipment and prioritize what needed upgrading and replacement and the lack of communication with Cannon Beach to move the translator forward.
    • Dripping Porch: Ray Merritt reported that he was trying to get the leaves out the the gutters to see if they were causing the drips. Ray also commented that some branches needed to be cut on the property where they were hitting the house.
    • Fisher Poets: Ray Merritt reminded the Board it was coming up soon and we needed people scheduled to work it. Joanne Rideout related that she was working on a schedule. It was noted that Terry would not be available. Susan Boac asked if Troll Radio Revue could be held at the Events Center and we could avoid having to move the remote broadcasting equipment. Joanne stated she would ask Debbie if that would work. Julia Read commented that she needed a copy of our agreement with the Fisher Poet organizers to re-write our charges.
  • New Business:
    • Equipment/Transmitter repair. Covered during Station Manager Report.
    • Off-air Contingency plans: Covered during Station Manager Report.
  • Outreach: Ray Merritt attended a meeting of the County Art Association that was conducting a survey relating to the economic impact of the arts. Ray also reported that Dwight Caswell now leads the Music Festival Board and that they had hired a new director for the festival. Joanne Rideout attended the Cascadia Rising meeting of local actors related to disaster preparedness within the county and that Coast Community Radio was the only media represented. Joanne enthused that this was a great opportunity to interface with all the agencies. Susan Boac reported that she had made great headway in Tillamook County.
  • Scheduled Events:
    • Board Meeting on Wednesday, February 24th 5pm at McMenamins Sandtrap in Gearhart. Roger Rocka prepared us that we should come prepared to talk about revenue improvement ideas.
    • Pledge Drive: March 16th-22nd
  • Good of the Order: Go Broncos!
  • Richard Hurley moved and Richard Dawson seconded that we adjourn the meeting. All voted in favor. Meeting adjourned at 6:40pm.

______________________________________________

Board of Directors Meeting

Wednesday, December 30th, 2015

Fort George Brewery, Astoria, 5pm

MINUTES

  1. In Attendance: Joanne Rideout, Richard Hurley, Richard Dawson, Roger Rocka, Julia Read, Ray Merritt, Jack Harris. Call to Order at 5:04pm.
  2. Changes to Agenda: Add Board Approved Checking Account signatories to
  3. Richard Hurley moved and Ray Merritt seconded approval of Regular Meeting Minutes of November 25, 2015. All voted in favor.
  4. No Guests, except for Jan Mitchell who just stopped by for the pizza.
  5. Staff Reports:
  6. Program Director Report. It was noted that Richard Dawson does a lot of shows.
  7. Development Director Report. Roger Rocka suggested that a follow up email should go out to solicit end of year donations. Roger also suggested that the Board prioritize investigating revenue opportunities for the Tillicum Foundation this year. Susan Boac requested Current content from the Board and Julia Read volunteered to provide information about contingency planning for the first quarter’s edition.
  8. Treasurer’s Report: The wrong financials were sent out. November’s financials were deferred to next month. Richard Hurley suggested that it was time an annual Board approved budget was created to manage the finances and help attract grantors. Richard added that we needed to sort out what money was available to the general fund from the contingency fund to be accurate. Joanne Rideout responded that with Multi-ledger caught up, she and Julia Read could prioritize this. Julia Read reported that donors to the station would be receiving letters with lump sum receipts for their contributions to the station to use for tax purposes. Richard Dawson moved and Richard Hurley seconded that President Roger Rocka, Secretary Jack Harris, Treasurer Julia Read, Board member Ray Merritt and Station Manager Joanne Rideout have check signing authority. All voted in favor.
  9. Station Manager’s Report: Joanne Rideout asked the Board how they would like to handle the Health Savings Account (HSA) deposits. Julia Read suggested that since we have the cash on hand we should fully fund them right now. (That would be about $4600 each for four employees.) Joanne agreed that we should fully fund them now. Richard Hurley reminded the Board that once they were paid out, the employee would retain the money even if they did not finish the year as an employee. Richard Hurley suggested a quarterly payment. Joanne Rideout was concerned that they would not have the money available if needed. Richard Hurley suggested that it could be advanced if necessary. Julia Read felt the money could be safely paid in total as the staff is stable at this. Jack Harris opined that these sort of policies should not be developed around individual personalities, but thought out to cover all contingencies in the future. Jack also expressed concern that this would set a precedent that would handicap future management who might not be working with such a stable staff. Ray Merritt moved and Richard Hurley seconded that staff HSA’s would be funded quarterly. Julia Read abstained, all others voted in favor.
  10. Executive Session. The Board entered Executive Session at 6:00pm and left at 6:15pm.
  11. Old Business:
  12. Website. Nothing new to report
  13. The Board decided to go with a Contingency fund at last meeting.
  14. The Board decided that it would be best to set up a Subcommittee to investigate changes and updates to the Bylaws regarding elected vrs appointed Board Members as well as other Bylaw changes. Ray Merritt moved and Richard Dawson seconded creation of a Bylaws Subcommittee. All voted in favor. Ray Merritt moved and Richard Dawson seconded appointment of Richard Hurley as the head of Bylaws Subcommittee. All voted in favor.
  15. There is no news on the fiber installation at the tower. The project has been deferred.
  16. Joanne Rideout reported that she would have more information on grants after she met with Mike Johnson to identify the stations needs.
  17. Joanne Rideout and Julia Read reported that the Administrative Assistant position has been filled by JD Wells. Joanne explained that over 50 applications were put in for the job and about 12 of those had the skills the station was seeking. Julia stated that JD was already training, learning quickly and asking the right questions.
  18. New Business:
  19. The Board decided that it’s Holiday ‘16 meetings would be held on November 30th and December 28th to avoid conflict with Turkeys and Santa.
  20. Ray Merritt contracted and paid for the landscaping pruning that opened the house back up from the encroaching jungle. It is greatly appreciated.
  21. Ray Merritt and Terry Wilson fixed all the buttons on the Air Room board and will take on the Production Room board next.
  22. Ray Merritt reported that there was a leak over the front porch of the Tillicum House. He is hoping the gutters just need to be cleaned. Albert is going to look at it.
  23. Ray Merritt reported that John and Jay of the Fisher Poets used to get a stipend from the College for putting on the event. The College would now rather just make an equal donation to the Tillicum Foundation, the umbrellas 501c that the Fisher Poets work under and let us pay them. Richard Hurley commented that this arrangement could be described as “Clearly Murky” and suggested that we pay them as independent contractors and send them a 1099 form for tax purposes. Julia Read suggested that the agreement with Fisher Poets, which is supposed to be reaffirmed annually, gets signed by both parties for this year. Julia said she would take care of that.
  24. Outreach: Ray Merritt reported representation at the Chamber of Commerce, the Downtown Association and at City Council. Joanne Rideout reported that Oregon Field Guide would be visiting her to do a story on the Ship Report.
  25. Scheduled Events: Next Meeting is Wednesday, January 27th. 5pm at the Tillicum House.
  26. Good of the Order. Pretty good.
  27. Julia Read moved and Richard Hurley seconded to adjourn the meeting. Meeting adjourned at 7:11pm.

 

———————————————————————–

Board of Directors Meeting

Wednesday, November 25th. 2015

Tillicum House, Astoria, OR 5pm

AGENDA

  • Call to Order at 5:18. In attendance: Joanne Rideout, Susan Boac, Ray Merritt, Richard Hurley, Julia Read, Roger Rocka, Jack Harris. Excused: Richard Dawson
  • Agenda approved with no changes.
  • Approval of Minutes: Julia Read moved and Ray Merritt seconded to accept the Regular Meeting Minutes of October 28th and the Annual Meeting Minutes of November 7th, 2015. All voted in favor.
  • Welcome Guests. No guests were present.
  • Staff Reports:
    • a. Development Director: Susan Boac reported a $1200 profit on the current Current. Susan stated that she had sold 15 shop local promos and has the End of Year giving letter written and ready to send out before December 15th. Susan said she would be concentrating on re-upping underwriters. Susan also mentioned that Julia Read has formatted an annual letter to account for cumulative donations that will go out by January 31st for tax purposes.
    • b. Program Director: The Program Director’s report was accepted as presented.
  • Treasurer’s Financial Reports: Julia Read reported that contrary to the report, the Tillicum Foundation had no overdrawn accounts. Julia surmised that there were some unposted deposits or data entry issues that would explain the discrepancy. Julia commented that she was looking forward to an Administrative Assistant to help with this. Richard Hurley asked if we had paid any employee benefits? Julia answered no. Roger Rocka asked why the Programming Expenses were so high. Julia explained that the interconnect fee bill came in and we pay the whole year at once. Ray Merritt asked how we got the fixed asset number on the Balance Sheet. Julia answered that the number had been carried over from a previous audit and that we probably needed to do an inventory. Julia added that most of the fixed assets had depreciated out. Julia was asked if the land and buildings had been appraised by the county. Julia replied that they should have been assigned a fair market value we should stick with. Ray Merritt moved and Jack Harris seconded to accept the Treasurer’s Report. All voted in favor.
  • General Manager’s Report: Joanne Rideout reported that new parts to fix the Production Room Board had been ordered. Joanne further reported that the Administrative Assistant position had attracted 11 applicants so far and that Julia Read was creating systems for the Administrative Assistant to follow. Joanne mentioned that Experience Works was helping find Interns to help fill the Front Desk position and that desk procedures have been written to add duties to work for the Front Desk.
  • Executive Session deferred until end of the meeting.
  • Old Business:
  • The Website is doing well.
    • All agreed that we should pursue a Contingency Fund over an Endowment Fund.
    • By-Laws and Oregon Law: It was unclear whether we are out of compliance to appoint a 7th Board Member. The issue is deferred until we can sort out the legal issues and Board options.
    • Tech Help. Joanne Rideout reported that David Saraniero an ex-computer tech, who is in the programming class and has proposed a show, would like to volunteer to help Ray and Joey.
    • Transmitter Building Renter: Ray Merritt reported that there was no new developments.
    • Progress on Grants: Joanne Rideout reported that she had Mike Johnson going through our equipment and making suggestions on what to prioritize for replacement.
  • New Business:
    • Annual Meeting Room Reservation: Joanne Rideout said that Bob Westerberg would take care of it.
    • Neighbor’s House Purchase and Parking Agreement: Ray Merritt suggested to take out language in 1.2 referring to a Loading Zone, raise the annual fee to $120 and make the agreement good until 2025. Changes would be contingent on the sale of the house. The plan will be modified upon sale. Ray Merritt moved and Julia Read seconded to accept modifications of the parking agreement for possible sale of the property. All voted in favor.
    • Health Care and other Staff Benefits in 2016: It was agreed to continue benefits as we had in 2015.
    • Change in Hours Reporting and Staff Changes: The Tillicum Foundation is no longer estimating people’s hours and paying them before the hours are worked. Paychecks will now be issued on the 15th and the last day of the month. Richard Hurley expressed concern about accrual not happening at the end of the month. Julia Read proposed a $200 bonus to staff to help with the transition. Ray Merritt asked who this would apply to. Joanne Rideout responded that it would be 5 staff members and Terry. It was moved that the employee bonuses at the end of 2015 be $200 for full time employees and $100 for ½ time employees for a great year and to help with transition to the new pay period plan. (Secretary’s notes do not include who moved or seconded this…Any help would be helpful) Richard Hurley voted no, all else voted yes.
  • Outreach: Ray Merritt reported representing at the Chamber, ADHDA and the Planning Commission. Ray further reported that the generator box on the hill is rusting out. Ray stated that Albert had fixed it up, but the enclosure for generator heads need repair. Ray also commented that the transmitter module has burned out and been replaced by its’ backup. Ray suggested that we replace the backup so it is ready if it burns out again. Joanne Rideout stated she would get one ordered. Ray stated that the Fiber connection on the tower would be on hold until we saw a contract. Susan Boac asked the Board if they would like a page in the Current. The Board was happy to leave this up to Roger.
  • Scheduled Events: The next regular meeting of the Board will be Wednesday, December 30th. Location TBD.
  • The Board entered Executive Session at 7:15 and left at 7:35. Ray Merritt moved and Jack Harris seconded to adjourn the meeting. All voted in favor.       

Minutes

Board of Directors Meeting

October 28th, 2015

Stephanie’s Inn, Astoria, OR 5pm

  • Call to Order: 5:08pm. In Attendance: Julia Read, Richard Dawson, RIchard Hurley, Margaret Frimoth, Roger Rocka, Ray Merritt, Jack Harris, Joanne Rideout, Susan Boac.
  • No Changes to the Agenda.
  • Richard Dawson moved and Richard Hurley seconded approval of Regular Meeting Minutes of September 30th, 2015. All voted in favor.
  • No Guests were present. It was noted that this would be Margaret Frimoths’ last meeting as a Board Member and much appreciation was expressed.
  • Staff Reports
    • a.  Development Director: Susan Boac reported she was back from vacation and ready for action. Susan explained that the website was getting daily news updates and that other staff were getting proficient with working on it. Richard Hurley commented that the “More ways” for supporting CCR button had been changed to “Choose your ways” to help. Susan recruited the Board to help staff the phones for Giving Tuesday and will be emailing a sign-up sheet. Joanne Rideout commented that the online form for Community Calendar and Cultural Events announcements was a hit. Richard Dawson offered that he would contact beachdog about the best way to proceed. Joanne Rideout suggested that we delay discussion of an endowment/contingency fund until after the new year. Susan Boac expressed concern that we would miss an opportunity for end of year giving and would like to make a soft push for donations. That is not the end of the topic in this report…
    • b. Program Directors Report: Joanne Rideout noted that Ann Goldeens’ Diggin’ in the Dirt and To Your Health shows would end this November.
  • Treasurer’s Report: Julia Read reported that the financials were nearly ready to be audited. Julia addressed the endowment vs contingency fund issue by stating that we have $20k dedicated to the endowment fund so far. Julia stated that we would have to obtain permission from the donors to release the funds to be used. Richard Hurley felt we had more investment options with an endowment fund than Julia Read seemed to think were available. Julia Read conceded that there were some mutual fund options, but she was not comfortable exposing the funds to that risk. Julia stated that she believed that a contingency fund would be a better use of the money for the station. Richard Hurley moved and Richard Dawson seconded That due to economic realities and contingent upon the donors’ written approval to release restrictions the Board will move the money from the endowment fund to a Board designated contingency fund. All voted in favor. Roger Rocka asked when the station would be seeing more money coming in. Joanne Rideout answered that we would be receiving the Corporation for Public Broadcasting funds for the year in a week or so. Richard Dawson moved and Ray Merritt seconded to accept the Treasurer’s Report. All voted in favor.
  • Station Manager’s Report: Joanne Rideout reported that she had gotten as much done as possible at home on an equipment grant.  Joanne stated that she now needed to do the research and get advice on what our needs are. Joanne estimated that we would need a group of grants equaling about $100k, $10-$20k of which would have to be matched locally. Joanne updated us that she would be asking for an extension of the Meyer Memorial Trust so we can organize some staff visits to KBOO. Ray Merritt asked about progress on the Air-room Board. Joanne answered that she would soon be ready to order the parts.
  • Executive Session: The Board went into Executive Session at 7:14pm and left at 7:35pm.
  • Old Business: All Business on the Agenda has been covered already.
  • New Business:
    • a. Roger Rocka observed that the Board had fallen short of its’ responsibilities in organizing for the Annual Meeting.  Roger cited the fact we have only 3 candidates for 4 positions and that we were scrambling to get the breakfast covered. A suggested timeline for the future: Reserve the meeting site as soon as possible after the last meeting. Recruit a Breakfast organizer in June. Have all By-laws changes and candidates selected by the August meeting. Have the ballots ready by September. Ballots must be mailed out at least 30 days prior to Annual Meeting.
    • b. Richard Hurley had questions about the nature of our Board Membership and concerns that as a membership based organization we were out of accordance with State Law. Richard Hurley suggested studying the Oregon Nonprofit Handbook and re-writing the by-laws as necessary.
    • c. Richard Hurley brought up that the voting status of elected and appointed members of the board should be clarified in the by-laws as well.
    • d. Ray Merritt expressed his concern that there was no back up volunteer or staff member to take on tech issues and that the backlog of problems was increasing faster than they were being solved. Joanne Rideout stated that she had a prospective volunteer she felt could help. Ray commented that he would prefer to have someone on staff. Joanne added that she was reevaluating the Front Desk position and that Julia Read was going to monitor it for a month or so to gauge the workload. Joanne would like to see this taken over by trained volunteers to free up staff time.
  • Outreach: Ray Merritt reported that he would be going up to the Tower to meet with a renter that is running fiber into the transmitter building. The renter claims this will not cost us and may let us use the link. This has the potential to improve the data link and improve our signal to the transmitter. Ray said he would check for any interference. Ray Merritt also reported that the Fisher Poets group is gearing up. They have asked for rights to the media and he referred them to Joanne Rideout. Ray explained that complaints from programmers about CD players skipping were mostly due to home-burned CD’s. Richard Dawson commented that Kate had been complaining about podcasts not getting uploaded onto the website in time. Richard Dawson explained it was probably a caching problem and he would look into it.
  • Scheduled Events: Board of Directors Regular Meeting, November 25th at the Tillicum House, 5pm. Giving Tuesday Pledge Drive, December 1st, 7am-10pm.
  • Good of Order: Pretty good after three Vortex’s and an anonymous benefactor buying all of our meals. Thank you.
  • ___________________________________________________

Board of Directors Meeting

September 30th, 2015

Tillicum House, Astoria, OR 5pm

MINUTES

  • Call to Order: 5:03pm. In Attendance; Julia Read, Richard Dawson, Roger Rocka, Jack Harris, Joanne Rideout. Excused: Ray Merritt, Margaret Frimoth, RIchard Hurley.
  • Changes to Agenda: It was asked to add a discussion on the Endowment Fund under the Development Directors Report  and an update on Joanne Rideout’s work status under the General Managers report.
  • Approval of Minutes: Richard Dawson moved and Julia Read seconded motion to accept Minutes of August 26th, 2015 Regular Board Meeting. All voted in favor.
  • Guests: No guests were present.
  • Staff Reports:

a. Development Director: Report was accepted as submitted. Jack Harris brought up that Susan Boac asked the Board to answer phones during the Day of Giving Drive December 1st. All agreed to help. Julia Read brought the Board up to speed on the concept of a Endowment Fund. The principle in the Endowment Fund must be kept safe which excludes investment in mutual funds or stocks. Julia explained that this was different from the Second 30 Fund, which is to be a contingency fund. Julia proposed soliciting for donations to the Endowment fund at the end of the year to take advantage of tax planning. The Board would have to take formal action to establish the fund and decide how it would be managed. Julia believes the Board could manage the fund itself. Julia offered that while the interest rates were very low, a CD was probably the best option. The Board decided to add a discussion of the benefits of both a Endowment Fund and a Contingency Fund as part of long term planning at the next meeting.

b. Programming Director: Report was accepted as submitted. Roger Rocka expressed                       enthusiasm about the 4 new Public Affairs show in the works.

  • Treasurer’s Report: Joanne Rideout commented that there would be a Pledge Drive Debrief the following week. Richard Dawson moved and Jack Harris seconded motion to accept Treasurer’s Report as presented. All voted in favor.
  • Managers Report: Report was accepted as submitted. Joanne Rideout described her accident and reminded us all to be very careful when crossing busy four-lane highways. Joanne stated that she was going to have the insurance company reimburse Coast Community Radio for any time she loses beyond her available leave. Roger Rocka suggested that she use her recuperation time to write some of the grants she has been meaning to get to. Richard Dawson pointed out that if even one grant comes to fruition it would be worth a couple of weeks of work. Joanne told the Board that she would be attending Tuesday Staff Meetings and would return to regular work as she could. Joanne will also continue to produce the Ship Report Minutes. Julia Read has taken over most of the bill paying responsibilities. Joanne Rideout explained that the Cannon Beach translator project still has a few hoops to jump through before it can be finished citing building code issues with the Cannon Beach Building Department and an FCC permit to apply for. Joanne stated that she would be conferring with Elizabeth Menetrey to work out staff job descriptions. Joanne reported that there had been several complaints about the content of Troll Radio Review held at the Brew-Cup and that this was not the first year she had heard them. Joanne suggested having a normal Skidamarink on that Saturday and start the on-air broadcast an hour later.
  • Executive Session: The Board entered Executive Session at 6:15 and left it at 6:34.
  • Old Business: Website Update – Richard Dawson reported that he had noticed a few things that needed to be corrected. Some examples he gave were bad links on programmers profiles and bad line breaks in some sections. Richard stated that he would continue to streamline and cut superfluous material from the site. Richard proposed an idea to create an online form for submitting Community Calendar announcements that would improve the efficiency of writing them. Julia Read stated that there needed to be a new protocol for issuing payroll advances that improved accountability. Julia was clear to explain the difference between a draw and an advance.
  • New Business: The Board addressed the Chuck Meyer email regarding membership comparisons between CCR and the Astoria Coop. Joanne Rideout stated that she would welcome a conversation with Matt Stanley about ideas we could adopt to modernize operations at the station.
  • Outreach: None stated. Ray Merritt was excused from this meeting.
  • Important Dates:

a. Regular Board Meeting, Wednesday, October 28th – Location TBD

b. Annual Meeting – November 7th – We need a breakfast plan.

c. Day of Giving – December 1st. Board assistance answering phones.

  • Good of the Order: Seems good.
  • Motion to Adjourn: Julia Read moved and RIchard Dawson seconded a motion to adjourn. All voted in favor.

_______________________________________________________

Board of Directors Meeting

Wednesday, August 26th, 2015

Shelburne Inn, Seaview, WA 5pm

MINUTES

  • Call to Order at 5:30. Julia Read, Margaret Frimoth, Joanne Rideout, Roger Rocka, RIchard Hurley, Richard Dawson, Ray Merritt, Susan Boac and Jack Harris present. Keleigh Schwartz our website developer (and husband Keith) were guests.
  • No changes to the Agenda.
  • Ray Merritt moved and Richard Dawson seconded approval of Regular Meeting Minutes of July 29th, 2015. All voted in favor.
  • Guests Keleigh and Keith were welcomed.
  • Staff Reports:

a. Program Director Elizabeth Menetrey was not present and her submitted report was accepted by the board. Roger Rocka commented that he was impressed the Community Advisory Board had managed to look into all the alternative news sites suggested by the petitioners.

b. Development Director Susan Boac reported that she helped serve lemonade to about 20 people who came by the station to celebrate National Radio Day garnering national attention for the social media posts that were made. Keleigh indicated that she was pleased to be able to meet the Board and put faces to the voices she has been working with so much on the website. Keleigh explained to the Board that the site took a lot of time to set up because it was packed with information that she was not familiar enough with to know how important it was. Keleigh stated that at this point she would like to see events elaborated on with maps, times and other important information rather than the bare bones it has now. Keleigh stated she is excited with the number of people involved now with editing and adding content and is comfortable with the levels with which people are able to edit.  Joanne Rideout reported that Richard Dawson and Roger Rocka were going through the site and cleaning up content to make it look better. It was pointed out that mobile devices did not display the grid schedule very well. Keleigh explained the reasons and stated it was a priority to reformat the schedule so it could be viewed. Keleigh explained some of the used of the analytic data the website would generate, but advised that we should look at trends and not just numbers. Ray Merritt asked if we should be deleting some web pages that are rarely used and Keleigh responded that this may be helpful, but to distinguish between a page nobody uses from one nobody can find. Richard Hurley recommended that we combine the Donate and Support buttons to make things more consistent. There was then a rapid succession of questions and answers I will summarize but cannot attribute accurately….Elizabeth Menetrey has taken on some of the grid information input….Podcasts will be a challenge because of their file-size, but it is being worked on….The website is backed up weekly and the loss of one week’s data would be a worst case scenario….We should revisit the site twice a year to re-evaluate goals and freshen things up. Richard Dawson posed a rhetorical question asking the Board if Keleigh had been a good choice for taking on this project and there was no argument.

  • Treasurer’s Financial Reports: Roger Rocka noted that cash-flow is low right now and the upcoming Pledge Drive was timely. Jack Harris asked about the reasoning behind moving the August Pledge Drive to September. Joanne Rideout explained that the summer drive always underperformed and we hoped to see more success during the Fall. Joanne also explained that we will have a better turn-around time processing donations to make the fiscal year deadline. We will not encourage billing, but stress Paypal and credit card donations first. Joanne further explained that in past years we have always had to borrow from our line of credit, but she hoped to avoid that altogether this year. Richard Hurley asked if it would be better to dip into restricted funds rather than the line of credit. Julia Read explained that we still had to sort through the history of the restricted funds as some money may have satisfied their restrictions, but agreed there may be some money there that could be released. Richard Dawson moved and Richard Hurley seconded approval of the Financial Reports. All voted in favor.
  • General Manager’s Report: The Board entered Executive Session at 6:45. The Board left Executive Session at 7:10pm. Margaret Frimoth excused herself to go do her radio show at 7:10.
  • Executive Session. See item 7.
  • Old Business: None
  • New Business: None
  • Outreach: Ray Merritt did a whole bunch of stuff (Chamber, Downtown Association…) and commented that City Council is very appreciative about having the Council Meetings recorded online.. Julia Read was working on Pledge Drive preparation and talking to the Blue Scorcher about more Coast Community Radio involvement.  Roger Rocka went to an event at Randy Stemper’s old/new house and a Town Hall meeting @ KALA about spraying. Jack Harris was working on producing a feature by Matt Love.
  • Scheduled Events:

A. Board Meeting on the 5th Wednesday, September 30th, 5pm at the Tillicum House.

B. Annual Meeting November 7th.

      13. Good of the Order: Deemed good.          

14. Adjournment: Ray Merritt moved and Richard Dawson seconded that the meeting be         adjourned. All voted in favor. Meeting adjourned at 7:33pm.

Board of Directors Meeting

Wednesday, July 29th 2015

Tillicum House, Astoria 5pm

  • Call to Order at 5:07pm, in Attendance; Julia Read, Richard Hurley, Richard Dawson, Ray Merritt, Roger Rocka, Joanne Rideout, Margaret Frimoth and Jack Harris.
  • Changes to the Agenda: Move Executive Session to Item #13. Ray Merritt would like to make a report in New Business. Changes to Agenda approved.
  • Approval of Minutes from Board of Directors Meeting of June 24th, 2015. A clarification was made to the Treasurer’s Report section and “treat” was changed to “retreat” in item #9. Richard Dawson moved and Richard Hurley seconded approval of the minutes. All voted in favor.
  • There were no guests present for the meeting.
  • A. Program Director’s Report: Ray Merritt asked about the possibility of second airing and podcasting locally programmed shows. Joanne Rideout said she would direct the question to Elizabeth Menetrey. Roger Rocka asked for clarification of the rules for compliance with our Citizens Advisory Board (CAB). Joanne Rideout said she would provide us with details. B. Development Director’s Report: Roger Rocka asked if the hiring of Gordon McCraw had opened up any Underwriting opportunities. Joanne Rideout responded that he had directed 10,000 Facebook followers to us and that should be beneficial.
  • Treasurer’s Report: Jack Harris asked if moving the pledge drive to September would make August an unusually dry month for income. Joanne RIdeout responded that she would be watching it carefully and we had a line of credit to tap into if necessary. Richard Hurley asked if Donations were a regular income item. Julia Read answered that donations such as cars went into income, but they was no pattern to them. Julia added that memberships done as monthly payments might show up as a regular donation item along with random, non-pledge drive memberships. Julia Read commented that the checking account near the top of the balance sheet (Old Account) is now closed. Julia stated that after the annual meeting and new board members are figured out she would have everyone necessary re-sign for accounts that she would re-name for better organization. Julia also reported that the NPR line in Accounts Payable was accurate to date. She added that the deferred payable is correct and that we should ignore the finance charges as NPR has agreed not to apply them, but has no way of removing them from their report. Both Joanne Rideout and Julia Read agreed that they would look into the Free Money account to see what is dedicated and what can go into the General Fund and report back to the board. Julia Read indicated that we needed an Agenda Item to move forward with deciding how the Endowment Fund would be managed. Ray Merritt moved and Richard Dawson seconded approval of the Financial Report. All voted in favor.
  • General Manager’s Report: Joanne Rideout stated that she was very moved by Elizabeth Menetrey’s offer to take over staff relations and job descriptions. Joanne reported that she mentioned to Betsey Johnson that we needed a shipping container for the translator in Cannon Beach and that Betsey Johnson was releasing a $5000 check from the Samuel S. Johnson Foundation for the project which should cover the container and delivery with enough left over to put into an antenna. Joanne also reported that Ray and Graham had cleaned up the basement engineering room and come up with some equipment and a sound card that Graham loaned us which resulted in getting another functioning recording room. Ray Merritt added that he found sound cards for as little as $99 apiece when we thought they would cost up to a $1,000 each. Joanne reported that Susan Boac is the point person for website changes. Ray Merritt commented that there were no longer any City Council files available. Joanne suggested telling Susan. Richard Hurley asked if the website was still a work in progress and Joanne confirmed this. Ray Merritt asked how much we were paying for the website. Ray wanted a breakdown of what we have spent and what we will be charged for further development. Joanne Rideout agreed to provide that information at the next meeting. Ray asked if there was a top limit to what we agreed to spend on the website. The Board referred back to the original agreement (October ‘14 Minutes). By comparison, it looks like the charges are a little higher than quoted. Ray Merritt asked if we had done any of the potential trade mentioned in earlier discussions yet. Jack Harris asked how this trade would be initiated. Ray Merritt also queried as to when set-up charges would switch to maintenance charges. Joanne Rideout said she would speak with Susan Boac about it.
  • Old Business: No Old Business was discussed.
  • New Business:  A. Ray Merritt Equipment Update: Ray Merritt reported that the AC had failed in the transmitter tower and temperatures had gotten up to 90F. Ray said it had been fixed, but he was keeping a close eye on it. Ray reported that all the old Mac’s in the Tillicum House had been updated to mini-macs with Intel chips. Ray stated that we use Macs because they are not as susceptible to viruses, they are more secure and they are what the one-man IT department for the station prefers. Ray reported that the audio board in the main air-room still needs some switches replaced and that Terry had ordered them. Ray also reported that Production room #1 had been shutting down due to overheating, but he had gone through and cleaned up a lot of dust bunnies and it seemed to be working better. Ray added that the station had been donated 4 solar panels and if we couldn’t find a use for them we might donate to the Ham radio club.
  • Outreach: Ray Merritt reported that he had represented the station at Chamber meetings, City Council, Downtown Association and helped clean the sidewalk on Exchange Street. Joanne Rideout reported that she had been a guest at Rotary and attended a conference in Olympia. Roger Rocka and Julia Read expressed interest in a KBOO field trip.
  • Scheduled Events:

A. TF Board Meeting, August 26th at the Shelburne Inn 5pm.

B. National Radio Day, August 20th. (Also serving Lemonade)

C. Programmers Meeting, August 25th 6-8pm Lovell Showroom

D. Fall Current Published August 27th.

E. Pledge Drive, September 8th-15th.

F. Giving Tuesday, December 1st.

12. Order Deemed Good

13. Executive Session. Entered at 6:25pm, Left at 7:10pm. Actions: Julia Read will rework overtime rules to present to board for inclusion in the employee personnel manual and revise timesheets with Elizabeth vis a vis labor law including a pay schedule.

14. Motion to Adjourn: Ray Merritt moved and Richard Dawson seconded a motion to adjourn the meeting. All voted in favor. Meeting adjourned at 7:19pm.

__________________

Tillicum Foundation Board Meeting

Wednesday, June 24th 2015

Silver Salmon, Astoria 5pm

 

  1. Meeting Called to Order at 5:07pm. In attendance: Richard Dawson, Richard Hurley, Roger Rocka, Julia Read, Ray Merritt, Jack Harris, Susan Boac, Joanne Rideout. Margaret Frimoth excused.
  2. Change to Agenda. Add Black Lives Matter under New Business.
  3. Approval of Minutes: Ray Merritt moved and Richard Dawson seconded approval of regular meeting Minutes of May 27, 2015.
  4. Welcome Guests of the Tillicum Foundation: No Guests were present.
  5. Staff Reports: The Program Director’s Report informed the Board of the change of names for the Guidelines Committee to a Community Advisory Board as required by CPB. Richard Hurley asked how people get elected to the CAB. Ray Merritt asked that we pay attention to the number and composition of people on the CAB. Jack Harris asked if the CAB would act as a buffer between the Board and programming decisions. Joanne Rideout explained that the CAB was only advisory, but necessary to comply with CPB rules. Richard Hurley asked if Board Members could serve on the CAB. Joanne responded yes, but not exclusively. Roger Rocka asked that the rules for the CAB be better defined by the next meeting.  The Development Director’s report started with the website. Richard Hurley asked that the website not automatically begin streaming KMUN when opened. Richard Dawson acknowledged that this should be fixed to opt in for sound. Roger Rocka asked how material was entered into the news feed. Roger indicated he would like to see more updating and better sourcing of news items. Ray Merritt opined that not many people go to the Coast Community Radio website for current news and wondered if this should be a priority. Joanne Rideout feels that we ought to have Northwest Network News on the site. Susan Boac pointed out that the site supports blogs and that a variety of departments and the station will be assigned different days to provide content. Richard Hurley commented that it was great to see the Current making money. Susan Boac reinforced those kudos by revealing that we earn new memberships with every publication. Roger Rocka asked about the Quiet Drive and Susan explained that she had sent out a letter to classic supporters and let them know we would take a day off the drive for every $2000 raised. Susan said she received a lot of feedback from people that would rather pay than have classical music interrupted by pledging. Susan believes that in such a small listening area it is best to be able to go quietly. Whisper quiet. Roger Rocka offered congratulations for a successful drive.
  6. Treasurer’s Financial Reports: Roger Rocka commented that the financials looked good. Julia Read pointed out that the accounts payable to NPR were not reconciled because they had not discounted us as agreed. This will make a $8,000 difference. Julia reminded us that NPR had agreed to charge only for Morning Edition and All Things Considered, but they had included charges for other programming. Richard Hurley asked how far back this had {either how far back this agreement was good for or how far back they had been charging us, I need a little clarification here} Julia Read answered since January, 2015 and further elaborated that we did miss a payment in October of 2014 during our negotiations with NPR, when we get to September 30 of this year we will have about $1,000 to make up. Julia acknowledged that they still expect to get our old debts out of us, it will be on our schedule, as negotiated. Richard Hurley asked Julia if she could predict our end of year financial status. Julia pointed out that the CPB money inflates our monthly income twice a year, but she would look into a projection. Ray Merritt reported that the Fisher Poets had four outstanding checks, but plenty of money in the account to cover them. Julia commented that the outstanding checks were not reflected in her report. Richard Dawson moved and Richard Hurley seconded to accept the Treasurer’s Report. All voted in favor.
  7. General Managers Report: Roger Rocka commented on the visit from the KBOO consultants Monica Beemer and Erin Yanke. He was struck by how dependent KBOO was on membership drives as opposed to Underwriting and pointed out they were as concerned about being relevant to a younger demographic. Roger stated that they, too were looking into podcasting content and that they have a much stronger local news department. Roger was impressed by how they pay attention to values rather than chasing audiences with their programming. Julia Read suggested that we could copy their use of volunteers. The consultants claimed to have 700-800 volunteers trained to do all sorts of things from maintenance, manning the lobby and gathering news. Ray Merritt pointed out that not only did they have a much larger pool of potential volunteers to draw from, but that our budget and volunteers looked good when scaling down for size. Joanne RIdeout reported that Karri Gallaugher was raising money for a new chair and computer for the air-room and that we would begin paying Gordon McCraw for daily weather reports on weekdays. Joanne predicted a great amount of people in the Tillamook area would follow him to Coast Community Radio. She predicted this would lead to some Underwriting opportunities. Joanne Rideout reminded everyone that the next Pledge Drive will be September 8th through September 16th. Tuesday to Tuesday from 7am-10pm. The theme will be Emergency Response. Richard Hurley asked how the Astoria Music Festival had gone. Joanne responded that the core group of people that had worked on it for the last 10 years had not been available this year and that caused confusion.
  8. Executive Session: No Executive Session was called.
  9. Old Business: Motion to clarify By-Laws Article II, Section 4 regarding Board Member qualifications was made by Julia Read and seconded by Ray Merritt. All voted in favor. The clarification will read: Qualifications. All Board members shall be members of the Foundation in good standing. Paid Staff Members may seek nomination to and run for a Board Position, but must resign from Staff Position upon election to the Board. Elected/Appointed Board Members shall resign their board position upon becoming paid staff members. On the subject of promoting younger listenership, it was agreed that this should probably be an agenda item for a future treat.
  10. New Business:
  11. On the subject of podcasting/timeshifting it was agreed that we would let the Manager know we are interested in the potential and would let her pursue.
  12. As for the vetting of the suggested news sources from the anti-NPR petitioners, it was agreed to refer them to the Program Director to evaluate.
  13. Black Lives Matter. An Astoria recognition of solidarity with the Black Lives Matter movement is going to be held July 5th. Roger Rocka wanted to make sure that community calendar announcements were made letting people know and wondered if the station could be a sponsor of some sort.
  14. Outreach: Jack Harris reported on his appearance on OPB’s State of Wonder broadcast.
  15. Scheduled Events: It was decided to have the next Board Meeting the last Wednesday of             July rather than the 4th Wednesday. The next meeting will be July 29th at the Tillicum House.
  16. Good of the Order. Seemed to be pretty good.
  17. Richard Hurley moved and Ray Merritt seconded that the meeting be adjourned. All agreed.

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